Azimuth Gearbox Assembly Procurement

Questions & Answers / Clarifications

This document provides responses to vendor inquiries regarding solicitation FA850726RB002, specifically addressing requests for proposal submission deadline extensions and clarification on funding status.

• Proposal Submission Deadline Extension: The Government has denied requests to extend the proposal submission deadline beyond the original date of 23 April 2026 at 4:00 PM EDT. This decision was based on critical operational considerations, acquisition-related constraints, and the program's cadence, emphasizing the need for timely award to complete necessary Non-Recurring Engineering (NRE) work.
• Funding Status: The notation regarding the program being "currently unfunded" in the solicitation refers strictly to the availability of certified funds at the time of issuance. The program office has fully planned for the acquisition, and it does not indicate a lack of urgency, programmatic commitment, or availability of funds at this time.
• Single Source Supplier Concern: Acknowledged a vendor's concern about not having a quote from a key supplier, which is identified as the only logical source for the program. The Government notes the risk associated with deeming a new entrant as technically acceptable if this sole supplier does not bid.

The proposal submission deadline remains unchanged at 4:00 PM EDT on 23 April 2026, unless an official amendment is posted. Bidders are strongly encouraged to finalize and submit their responses by the established deadline. The clarification on funding aims to assure bidders of the program's commitment and planned acquisition.

Questions & Answers / Clarifications

This document provides clarification regarding the Azimuth Gearbox SOW for Globus X, specifically addressing the engineering of four main housing drawings (D2220941, D2220942, D2220943, and D2220944).

• Engineering of Housings: The contractor inquired if they were responsible for engineering the four main housing drawings. The drawings indicate a "-99" suffix for the cast housing but lack dimensional features and material grade details, suggesting design engineering work is needed.
• Government-Provided Drawings: The contractor noted that Appendix 1 does not include part numbers D2220941-99 through D2220944-99, implying the Government is providing these drawings.
• Non-Recurring Engineering (NRE): The Government clarified that drawings D2220941-99, D2220942-99, D2220943-99, and D2220944-99 are missing and will require NRE as per SOW Section 4.1.2. This section states that the Government will provide existing engineering drawings, specifications, and related data, and the contractor will perform limited NRE to fill identified gaps.

This clarification confirms that the contractor will need to perform Non-Recurring Engineering (NRE) for the specified gearbox housing drawings, as they are considered missing and require further design work according to SOW Section 4.1.2.

Questions & Answers / Clarifications

This document provides clarifications and answers to questions regarding the Azimuth Gear Box, likely in response to a solicitation or inquiry.

• Motor Specification: The motor interfacing with the Azimuth Gear Box is identified as a Powertec Industries Motors, PN: F259V1J1N0A3910, a 55 HP, 3600 RPM motor.
• Backlash Measurement Units: Backlash is measured in inches using a dial-type device, not arc seconds.
• Backlash Measurement Method: The document details a procedure for measuring backlash using specific tools (Anti-rotation Bar #CT-14991, backlash gauge #8GD-W180DD) and a 0-150 ft.-lb. torque wrench. The process involves engaging gears until 5-10 ft.-lbs. are read, scribing a line, and then turning in the counterclockwise direction until output pinion movement is detected on a dial indicator.

This document clarifies technical specifications and measurement procedures, which may impact how bidders understand and propose on related requirements. Bidders should ensure their proposals account for the specified motor and the detailed backlash measurement method.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the gearbox specifications and testing procedures.

• Pressure Test Temperature Range: The expected temperature increase during the pressure test shall not exceed 160 degrees Fahrenheit. Specific beginning and end temperatures must be included in the test report. Mobile 629 gear oil must be circulated at a minimum rate of 1.4 liters/min.
• No Load Break-In Test Load: While this is a no-load test, the two gearboxes will bear the weight of approximately 600K pounds from the Radar dish, which is shared between the two Azimuth gearboxes.
• Backlash Pass/Fail Criteria: The gearbox backlash, measured from the motor shaft to the output pinion, must be between .008" and .027" both before and after the No Load Break-In test.

This document clarifies specific technical requirements and testing parameters, which bidders should consider when preparing their proposals.

Questions & Answers / Clarifications

This document provides clarification regarding file types for the opportunity.

• Question: A bidder inquired about the availability of .step or .stp files, or Ansys Mechanical APDL design files, noting that some necessary Ansys files were missing and that having these would reduce redesign work.
• Answer: The government clarified that .step and .stp files are Computer Aided Manufacturing (CAM) type files used for manufacturing parts. The USG (United States Government) was delivered drawings in PDF format, which is why the Statement of Work (SOW) was written to include CAM file types.

This clarification confirms the type of design files required for manufacturing and explains the rationale behind including CAM file types in the SOW, which may impact how bidders prepare their technical proposals or understand the manufacturing requirements.

Questions & Answers / Clarifications

This document provides clarification regarding referenced clauses and deviations for the solicitation. It addresses a question about obtaining the full text of sixty-one referenced clauses that were not found on Acquisition.gov.

• All clauses and provisions are now sourced from the FAR Overhaul or RFO (Request for Federal Opportunity).
• A link is provided to access these clauses: https://acquisition.gov/far-overhaul/far-part-deviation-guide
• An example is given for locating deviations: DFARS clause 252.219-7996 references FAR Part 19 (now RFO Part 19). Bidders should navigate to the 'Agency Deviations' link for that Part number, then the Department of Defense (DoD) link to find the correct deviation. The example deviation is DEVIATION 2026-00037.

This clarification provides bidders with the correct method and location to find referenced clauses and deviations, ensuring they have access to all necessary information for proposal preparation.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the "Procurement of Azimuth Gearboxes" opportunity (Subject: FA8507-26-R-B002).

• Destructive Testing of Assets: The Government will not allow destructive engineering of Government Furnished Property (GFP) during material analysis. The Statement of Work (SOW) Paragraph 4.1.2 will be updated at contract award to reflect "Government Furnished Property" instead of "Government Furnished Information."
• Payment Schedule: The Government will not provide any form of contract financing, including advanced payments, performance-based payments, or progress payments. Payment will only be made for supplies delivered or services rendered and accepted.
• Technical Data Package (TDP): The available TDP has been provided.
• CMMC Requirement: CMMC Level 2 is a mandatory requirement for Controlled Unclassified Information (CUI). Contracting Officers must verify current CMMC status in SPRS before awarding a contract, task order, or delivery order. Offers must meet the CMMC level required by the solicitation or higher.

This document clarifies requirements and confirms that the available TDP has been provided. It also notes a minor correction to be made to the SOW regarding GFP. The CMMC requirement is confirmed as mandatory at Level 2.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the "Procurement of Azimuth Gearboxes" (Subject: FA8507-26-R-B002).

• Destructive Testing of Assets: The USG will not allow destructive engineering of Government Furnished Property (GFP) when performing material analysis, even if it means destroying assets. The USG acknowledges a note that "Government Furnished Property" should be used instead of "Government Furnished Information" in Paragraph 4.1.2 of the Statement of Work, and this will be captured at contract award.
• Contract Financing: The Government will not provide any form of contract financing for this acquisition. Requests for advanced payments, performance-based payments, progress payments, or any other financing arrangement will not be authorized or approved. Payment will only be made for accepted supplies or services.
• Technical Data Package (TDP): An available TDP has been provided for the gearbox and the next higher assembly.
• CMMC Requirement: CMMC Level II is a mandatory requirement for Controlled Unclassified Information (CUI). Contracting Officers must ensure offerors have a current CMMC status posted in SPRS at the required level (or higher) for each CMMC UID provided. It is not possible to agree to have CMMC Level II in place after contract award; it must be met at the time of award.

This Q&A document clarifies key aspects of the solicitation, particularly regarding the handling of GFP, contract financing, and the mandatory CMMC Level II requirement. Bidders should ensure their proposals address these clarifications.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) defines the effort required to manufacture and deliver two (2) Azimuth Gearboxes for the GLOBUS X-Band Radar, including associated Non-Recurring Engineering (NRE).

• Manufacture and deliver two (2) Azimuth Gearboxes.

• Perform Non-Recurring Engineering (NRE) to fill gaps in existing design documentation (Raytheon drawing No. D2220940 REV C) and create missing engineering drawings.

• Review and update existing design documentation to reflect the latest product specifications.

• Provide all created data to the Government with unlimited data rights.

• Perform testing of the Azimuth Gearboxes.

• Gearboxes must meet all necessary performance and quality standards.

• Specific testing requirements include pressure testing (5 PSI +/- 1 PSI for 12 hours) and a 24-hour No Load Break-In Performance Test.

• Total backlash measurement is required before and after the break-in test.

• Quality Assurance (QA) program integral to design and fabrication, adhering to ISO 9100 or equivalent.

• Configuration Management (CM) program using MIL-HDBK-61B and ANSI/EIA 649C.

• The Period of Performance (PoP) or Required Delivery will be defined in the Contract.

• Services will be performed at the Contractor's facility.

• Delivery of the two (2) Azimuth Gearboxes will be to the Program Management Office at Robins Air Force Base, Georgia.

• This is a non-personal services contract.

• Contractor is responsible for Government property in their possession.

• Compliance with numerous Federal Agency Documents, Applicable Standards, and Government Furnished Information is required.

• Packaging and marking must comply with specified military standards and AFMC instructions.

• Submission of payment requests and acceptance documents via Wide Area Workflow (WAWF).

• No classified information or material is involved.

• Compliance with Operations Security (OPSEC) and Trafficking in Persons regulations.

• Contractor shall report mishaps involving damage or injury to USAF interests.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) for the GLOBUS PROGRAM AZIMUTH GEARBOX PROCUREMENT. It outlines the data items that the contractor will be required to submit to the Government.

• CDRL Introduction: Provides general instructions for preparing and submitting data items, including referencing Data Item Descriptions (DIDs) and the use of DD Form 1423-1.
• Explanation of CDRL (DD Form 1423-1): Details the purpose and content of each block within the DD Form 1423-1, which is used to specify data requirements.
• Address List: Lists the addresses for Government recipients of the data.
• Table of Contents: Lists the specific CDRL items (A001-A004) with their names, subtitles, Data Item Description (DID) numbers, and corresponding page numbers.
• Specific Data Items (Referenced by DID): Includes requirements for:
  • Integrated Master Schedule (DI-MGMT-81650/T)
  • Test Plan (DI-NDTI-80603A)
  • Test/Inspection Report (DI-NDTI-80809B/T)
  • Product Drawings and Associated Lists (DI-MGMT-81000E/T)

This CDRL is critical for potential bidders as it defines the specific documentation and reporting deliverables required under the contract. Bidders must understand these requirements to accurately estimate costs, plan their project management, and ensure compliance if awarded the contract. The document specifies how data should be formatted, submitted, and approved, including details on revision control and distribution.

Form / Attachment / Pricing Sheet

This document, AFMC Form 158, outlines the "Packaging Requirements" for items related to a contract. It details the necessary specifications for preservation, packing, and marking of goods to ensure they meet military and international standards.

• Packaging Standards: Specifies adherence to MIL-STD-2073-1 for military preservation and packing, and MIL-STD-129 for shipping and storage markings. ASTM D3951 is also mentioned as a potential alternative.
• International Compliance: Mandates compliance with International Standards for Phytosanitary Measures (ISPM) No. 15 for wood packaging material, requiring debarked and heat-treated wood.
• Hazardous Materials: References regulations for packaging and marking hazardous materials, including CFR Title 29 and 49, AFMAN 24-604, ICAO Technical Instructions, and IMDG Code.
• Container Types: Addresses requirements for both standard and engineered/specialized containers (CDRS).
• Data Requirements: Outlines the need for packaging data in accordance with DD Form 2326 and DD Form 2169.

Bidders must carefully review these packaging and marking requirements to ensure their proposals and subsequent contract performance comply with all specified military and international standards. Failure to adhere to these requirements could impact delivery, acceptance, and overall contract compliance. This form dictates how items must be prepared for shipment and storage.

Form / Attachment / Pricing Sheet

This document, titled "GFP Attachment," provides details regarding Government Furnished Property (GFP) associated with a solicitation. It serves to inform potential bidders about specific items that will be provided by the government.

• GFP Attachment Information: Indicates the attachment type is "Solicitation," with an attachment number "1" and date "2026-03-04."
• Solicitation Information: Links the attachment to Solicitation Number "FA850726RB002."
• Provisioned Item(s): Details a specific item, "Azimuth Gearbox," with a part number "D2220940" and CAGE code "XXXXX."
  • Quantity: 1
  • Unit of Measure: Each
  • Serially Managed: Yes
  • Use As-Is: false
  • Upgradable: Yes

This attachment is crucial for bidders as it identifies specific government-furnished property that will be provided. Understanding the nature and quantity of GFP is essential for accurate proposal development, cost estimation, and planning for the execution of the contract.

Solicitation / RFP / RFQ

This solicitation is for the procurement of two (2) Azimuth Gearbox spares designed as direct form, fit, and function replacements for the current aging units of the GLOBUS X-Band Radar system. The gearboxes must precisely adhere to system-specific mechanical and electrical specifications. The government intends to award a single Definitive Firm Fixed Price Contract.

• Design, develop, and manufacture two (2) Azimuth Gearboxes.

• Adherence to specific technical specifications outlined in Raytheon drawing No. D2220940 REV C and associated documents.

• Delivery of associated data as required by the Statement of Work and DD Form 1423-1.

• Contract Type: Definitive Firm Fixed Price.

• Period of Performance: Not explicitly stated, but the solicitation is dated March 23, 2026, with an offer due date of April 23, 2026.

• Estimated Value: Not stated.

• Proposal Submission Deadline: April 23, 2026, 04:00 PM local time.

• Proposals must be submitted electronically via encrypted email or DoD Safe.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA). Proposals will be evaluated based on technical factors (Non-Recurring Engineering, Integration & Test, Management Plan, Integrated Master Schedule) and total evaluated price.

• Technical proposals will be rated as "Technically Acceptable" or "Not Technically Acceptable." Only offerors receiving "Technically Acceptable" ratings in all subfactors will be considered.

• NAICS Code: 333612 (Turbine and Turbine Generator Set Units Manufacturing).

• Size Standard: 750 Employees.

• Small Business Subcontracting Plan is required for large business offerors if the proposal exceeds $900K.

• Funds are not presently available for this effort; no award will be made until funds are available.

• The government reserves the right to cancel this solicitation.

• Cybersecurity Maturity Model Certification (CMMC) Level 2 (Self) is required for contractor information systems processing, storing, or transmitting FCI or CUI.