Azores 1.8X (PC&S) Ground Fuel Delivery 2026

Solicitation / RFP / RFQ

This solicitation is for commercial products or services, specifically gasoline, premium, unleaded (ULG). It is issued as a Combined/Synopsis-Solicitation - Request for Proposal (RFP) under the Revolutionary FAR Overhaul (RFO) using Subpart 12.2, supplemented by Class Deviation 2026-00028. The acquisition is under Full and Open Competition with NAICS code 324110.

• Two line items for gasoline, premium, unleaded (ULG).

• Delivery is required to two locations: Lajes Field, Azores (Line Item 0001) and AAFES Service Station, Lajes Field, Azores (Line Item 0002).

• Product specifications: C16.67-1 GASOLINE FUEL SPECIFICATIONS (PC&S)(EUROPE)(DLA ENERGY JUN 2017).

• Escalation is based on Platts Daily FOB MED Premium Unleaded 10 PPM PGABM00, with a base reference date of 11/17/2025 and a base price of $2.146756.

• Contract Period of Performance: July 1, 2026 – September 30, 2029.

• Delivery Period: 48 Hours after receipt of an order, ending 30 days after the end of the ordering period.

• Minimum delivery quantity of 50,000 barrels, unless otherwise specified.

• Proposals must be submitted via the Offer Entry Tool (OET).

• Offerors must be registered in the PC&S OET application and request roles via AMPS.

• Offer prices must be in US currency.

• Offerors must submit their best prices initially, as the Government intends to award without discussions, but reserves the right to conduct discussions if necessary.

• Offers must be received no later than April 23, 2026, 1300 hours local time, Fort Belvoir, VA.

• Evaluation will be based on Lowest Price Technically Acceptable (LPTA), considering Technical Capability, Past Performance, and Price.

• Technical Capability will be evaluated on an Acceptable/Unacceptable basis, requiring a Statement of Conformance, Licensure, and a Supply Commitment Letter.

• Price will be evaluated on a line-item basis.

• Full and Open Competition.

• System for Award Management (SAM) registration is required prior to contract award.

• A question and answer period is established from March 23, 2026, to April 7, 2026, 1300 hours Eastern Time.

• Questions should be submitted to John Parson (john.parson@dla.mil) and Carole Holmberg (carole.holmberg@dla.mil).

• Answers will be consolidated and provided via official amendment(s).

• Offerors must acknowledge receipt of any amendments.

• Several FAR/DFARS/DLAD provisions and clauses are incorporated by reference. Key ones include FAR 52.212-1 (Instructions to Offerors), FAR 52.212-2 (Evaluation), and DFARS 252.232-7006 (Wide Area Workflow Payment Instructions).

• Various attachments are provided, including AMPS Registration, OET Vendor Guide, and Fuel Source Data Sheet.

Solicitation / RFP / RFQ

This document is a solicitation for commercial items, identified by Solicitation Number SPE605-26-R-0201. It is issued by DLA ENERGY and is intended to procure supplies and/or services as detailed in the "Schedule of Supplies/Services" (Block 20).

• The specific supplies or services to be procured are detailed in "Block 20. SCHEDULE OF SUPPLIES/SERVICES" and will be further elaborated in the "See Schedule" referenced in Blocks 11 and 15.

• The contract is subject to Federal Acquisition Regulation (FAR) clauses, including FAR 52.212-1, 52.212-3, and 52.212-5, as indicated in Block 27a.

• The solicitation issue date is March 23, 2026.

• The offer due date is April 23, 2026, at 03:00 PM local time.

• The NAICS code associated with this acquisition is 324110.

• The contract type is not explicitly stated but is indicated as a "Solicitation/Contract/Order for Commercial Items."

• Offerors are required to complete Blocks 12, 17, 23, 24, and 30.

• Invoices should be submitted to the address shown in Block 18a, unless otherwise specified.

• The solicitation is being issued under "Method of Solicitation" RFQ, IFB, or RFP, with RFP checked.

• The acquisition is set aside for "Small Business" with a specific percentage indicated if applicable.

• The acquisition is designated as "Unrestricted or Set Aside" with options for "Small Business," "Hubzone Small Business," "Service-Disabled Veteran-Owned Small Business," and "Women-Owned Small Business (WOSB) Eligible Under the Women-Owned Small Business Program."

• Standard Form 1449 (Rev. 2/2012) is the form used for this solicitation.

• The "Requisition Number" is 7012887951.

• The "Solicitation Number" is SPE605-26-R-0201.

• The "Solicitation Issue Date" is March 23, 2026.

• The "Offer Due Date/Local Time" is April 23, 2026, 03:00 PM.

Form / Attachment / Pricing Sheet

This document, "Attachment 7 - Local Solicitation Information," provides detailed information related to the solicitation, including terms and conditions for delivery, quantity variations, economic price adjustments, conversion factors, and definitions. It is intended to supplement the main solicitation document.

• Delivery of Excess Quantities: Outlines how excess quantities delivered by the contractor will be handled, including retention by the government up to $250 in value.
• Variation in Quantity: Specifies permissible percentage variations in quantity for contract items, requiring the Contracting Officer to insert the specific percentage.
• Market Escalator Economic Price Adjustment: Details the process for adjusting contract unit prices based on fluctuations in a "reference price" (market price). It defines "award price," "reference price," and "date of delivery," and outlines the formula for adjustments. It also covers procedures for commercial and non-commercial price adjustments, notification requirements, and potential ceiling adjustments.
• Conversion Factors: Provides tables (Table I and Table II) with conversion factors for various units of measure (gallons, liters, barrels, miles, kilometers) and typical densities for different fuel products. This is crucial for offerors to submit prices and transportation rates in the requested units.
• Free Time and Detention Rates: Defines free time for unloading and rates for detention beyond free time for transport trucks, specifying applicability to single-drop deliveries.
• Definitions: Provides definitions for terms used throughout the contract, including Quality Assurance Representative (QAR), Ordering Officer, various acronyms for transport types, "supplies," "acceptance," "calibration," and different types of fuel systems.

This attachment is critical for bidders as it details specific contractual terms and conditions that will govern the contract if awarded. It directly impacts how pricing should be submitted (especially regarding conversion factors and economic price adjustments), how deliveries will be managed (excess quantities, variations, free time/detention), and defines key terms that will be used in the contract. Bidders must carefully review these sections to ensure their proposals are compliant and accurately reflect potential costs and operational procedures.

Form / Attachment / Pricing Sheet

This document is Attachment 6, a Fuel Source Data Sheet, for solicitation SPE60526R0201. Bidders are required to submit a list of all countries from which the required product(s) are being sourced.

• Country of Origin: The country where the product is sourced.
• Name and Address of Refinery in Country of Origin: Specific details about the refinery.
• Product(s): The specific products being sourced.
• Quantity (Specify quantity secured per month/year from each refinery): The amount of product secured from each refinery.
• Mode of Transportation: How the product is transported.
• Transit Countries: Any countries the product passes through.

Bidders must complete and submit this data sheet as part of their response to the solicitation. It requires detailed information about the origin, quantity, and logistics of the sourced products.

Form / Attachment / Pricing Sheet

This document provides a step-by-step guide for authorized vendors to request the Offer Entry Tool (OET) Vendor role within the new AMPS (Account Management and Provisioning System). This role is specifically for External Vendors and Contractors.

• Accessing AMPS: Instructions on navigating to the AMPS portal.
• Login/Registration: Guidance on logging in with existing credentials or registering as a new user.
• Role Request Process: Detailed steps for requesting the OET Vendor role, including:
  • Accepting the DLA Privacy Act Statement.
  • Updating user information, ensuring User Type is "Vendor" and Organization Name is "DLA External".
  • Selecting the "Energy Applications" and then the "Energy OET" role.
  • Providing a justification for access (e.g., to submit offers on DLA Energy Contracts).
  • Reviewing and submitting the request.
• Confirmation: Information on receiving confirmation emails and tracking the approval process via SAAR numbers.

This document is crucial for any bidder who needs to submit offers through the Offer Entry Tool for DLA Energy Contracts. It outlines the necessary steps to obtain the required vendor role within the AMPS system, which is a prerequisite for participation in certain opportunities.

Form / Attachment / Pricing Sheet

This document is a user guide for the DLA-Energy "PCS OET Splash page" and "PCS Offer Entry Tool" (PCS OET). It provides step-by-step instructions for vendors to register, log in, and submit bids through the PCS OET system for DLA-Energy solicitations.

• Vendor Registration: Requires registration through DLA-Energy Account Management and Provisioning System (AMPS).
• Login Process: Involves obtaining a username and password after AMPS registration and acknowledging a DOD Access Warning.
• Navigation: Details how to access the PCS Offer Entry Tool, navigate to the "My Account" screen, and update user information.
• Offer Entry: Explains how to access the "Solicitations For Offer Bid Entry" screen, select line items for bidding, and enter bid data.
• Bid Submission: Outlines the process of submitting bids, including attaching a PDF bid package and entering comments for the buyer.
• Mode Definitions: Provides a glossary of mode codes used in the system (e.g., AIR, TRUCK, TW).

This guide is essential for any vendor intending to bid on DLA-Energy solicitations that utilize the PCS OET system. It clarifies the technical steps required to participate in the bidding process, from initial registration to final bid submission.

Form / Attachment / Pricing Sheet

This document provides instructions and guidance for external users registering for an AMPS (Account Management and Provisioning System) account. It details the steps required to create an account, including setting up passwords, security questions, and user information.

• Password Rules: Specifies requirements for creating a secure password (length, character types, restrictions).
• Security Questions: Outlines the process for selecting and answering security questions for account recovery.
• User Information: Details the personal and contact information required, varying by user type (Federal Agency/Contractor, Supplier/Vendor, Public, New DLA Employee).
• Security Officer & Supervisor Information: Required for Federal Agency/Contractor users to approve role requests.
• Registration Process: Step-by-step instructions for navigating the AMPS gateway, selecting user type, and completing the registration form.
• Smart Card Users: Specific instructions for users with PIV or CAC cards.

Vendors who need to interact with DLA or DFAS systems requiring an AMPS account will use this document to guide their registration process. It clarifies the information and credentials needed to successfully create an account, which may be a prerequisite for participating in certain opportunities or accessing related systems.

Form / Attachment / Pricing Sheet

This document, "Attachment 2 - E_QAP PP1.8X.pdf", appears to be a Supplemental Quality Assurance Provision (SQAP) related to energy products. It outlines technical guidance and requirements for supplies delivered under a contract, focusing on quality assurance, environmental compliance, and documentation.

• C1.02 Generalized Technical Guidance (MAR 2025):
  • Geographic Requirements: Supplies must comply with all federal, state, and local environmental requirements at the point of delivery. If a requirement is more stringent than the fuel specification, the contractor must meet the more stringent requirement.
  • Certificates of Analysis (COAs): COAs are required and must not be older than 90 days from the solicitation issue date. They must include sample test date, test results, test methods, and signature/stamp by a laboratory or QC manager.
• Direct Delivery Fuels Purchase Program:
  • For domestic locations and US territories, "Typicals" or "specification sheets" are acceptable for Aviation Fuel, Gasoline (including E85), Diesel (including BDI/B20), and Heating oil.
  • COAs are required for all overseas locations for all products.
  • COAs are required for Marine Gasoil (MGO) for both domestic and overseas solicitations.
• ASSIST Database: Information on accessing current versions of defense/federal specifications, standards, and other technical documents is provided, including instructions for using the ASSIST Quick Search tool.

This document is crucial for bidders to understand the quality assurance, environmental compliance, and documentation requirements for the supplies being procured. It specifies the type of documentation (e.g., COAs) needed, their age limitations, and how to access relevant technical specifications through the ASSIST database. Failure to comply with these provisions could result in nonconforming supply.

Form / Attachment / Pricing Sheet

This document, "GASOLINE FUEL SPECIFICATIONS (PC&S) (EUROPE) (DLA ENERGY JUN 2017)", outlines the specifications and requirements for Premium Unleaded Gasoline (NSN 9130-01-527-5763, Product Code ULG) to be supplied under a contract. It also includes a "Supplemental Quality Assurance Provision (SQAP)" which details technical guidance and requirements for quality assurance.

• Fuel Specifications: Requires compliance with National and local environmental requirements, and specifically with the latest revision of commercial specification EN 228, "Gasoline, Automotive, Unleaded, Premium Grade."
• Geographic Requirements: Supplies must meet environmental requirements of the receiving activity's location. If local requirements are more stringent than contract specifications, the Contractor must comply with the more stringent requirement.
• Certificates of Analysis (COAs): COAs are required for all overseas locations for all products, and for Marine Gasoil (MGO) for both domestic and overseas solicitations. COAs must not be older than 90 days from the solicitation issue date and must include sample test date, test results, test methods, and signature/stamp from a laboratory or QC manager.
• Domestic Deliveries: For domestic locations and US territories, "Typicals" or "specification sheets" are acceptable for Aviation Fuel, Gasoline (including E85), Diesel (including BDI/B20), and Heating oil.
• ASSIST Database: Provides instructions on how to access and use the DoD Acquisition Streamlining and Standardization Information System (ASSIST) database for current versions of specifications, standards, and military handbooks.

This document is critical for bidders to understand the precise quality, environmental, and documentation requirements for the gasoline product being procured. It specifies the applicable standards, the need for Certificates of Analysis in certain scenarios, and how to access relevant technical documents. Bidders must ensure their proposed product and quality assurance processes meet these detailed specifications.