B1030 UPS Replacement Edwards AFB

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the UPS Replacement opportunity (FA930226Q0041 - B1030).

• UPS #1 Components: Brand name (Eaton) is required for UPS-1 power modules and fans. For batteries on UPS #2, #3, and #4, brand name is not required as long as they are the correct size.
• Government-Furnished Batteries (UPS #2): The 40 government-furnished batteries are new, delivered approximately 6 months ago, and are compatible with contractor-provided batteries.
• Existing Batteries (UPS #3 & #4): Existing batteries do not appear to be leaking hazardous waste and should be suitable for normal disposal.
• Base Access: Awardees will work with the mission partner to obtain required base access. Visitors need to provide information for base vetting, requiring a 72-hour approval.
• Site Access: All UPS units are on the ground level with decent access. No specific shutdown is required for the work.
• Forklift Availability: No forklift will be available for contractor use; contractors cannot use USG equipment.
• Staging Old Batteries: Old batteries can be staged in the parking lot for pickup but must be removed within 3 days.
• Firmware Updates: The contractor performing the work is responsible for any required firmware updates after power modules and fans are installed.
• OEM Technicians: OEM-certified technicians are required for UPS-1 repairs and firmware updates if needed. For other tasks, qualified non-OEM technicians are acceptable.
• Replacement Parts (UPS-1): Replacement parts for UPS-1 power modules and fans must be Eaton OEM.
• Davis-Bacon: Davis-Bacon prevailing wage requirements do not apply due to simplified acquisition procedures.

Clarifications address component requirements, battery conditions, site logistics, and technician qualifications, which may influence bidder proposals and execution plans.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a site visit conducted at UPS Site, Edwards AFB on 12 May 2026, from 10:00 AM to 11:00 AM. It records the names, organizations, titles, phone numbers, and signatures of attendees.

• Names of Attendees: Includes individuals from various organizations such as AFTC/P224, Are Govente, ARK GEN, JHC, APS, RSI, and TSS.
• Organizations and Titles: Details the affiliation and role of each attendee (e.g., Contracting Officer, Technician, PM, Supervisor, Electrician, President, Contract Sales).
• Contact Information: Provides phone numbers for attendees.
• Signatures: Indicates attendance and acknowledgment.

This sign-in sheet can help potential bidders identify key personnel and organizations that participated in the site visit. This information may be useful for understanding who is involved in the opportunity and for potential networking or follow-up, although it does not contain specific technical or contractual details about the opportunity itself.

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) solicitation for the acquisition of preventative maintenance and component replacement for Uninterruptible Power Supply (UPS) units located at Edwards AFB. The acquisition is a 100% Small Business Set Aside under NAICS code 335999.

• Preventative maintenance and component replacement for UPS units.

• Specific tasks include providing and installing power modules, fans, and batteries for UPS #1, UPS #2, UPS #3, and UPS #4.

• Detailed part numbers and quantities for components are specified for each UPS unit.

• Work is to be performed in accordance with the Statement of Objectives (SOO) dated 22 April 2026.

• Pricing Arrangement: Firm Fixed Price.

• Period of Performance: 30 Days After Receipt of Order (ARO).

• Offerors must submit quotes in writing via email. Maximum file size is 10MB.

• Quotes must include contractor information (SAM UEI, TIN, CAGE Code, Name, Payment Terms, POC, Email, Price, Warranty, Offer Expiration Date, FOB Destination, Delivery Lead Time/PoP Terms) and Technical Approach.

• A site visit is scheduled for Tuesday, 12 May 2026, at 9:00 AM.

• Link requests for site visit information submission are due by 5 May 2026 at 10:00 AM.

• Visitor information for the site visit must be submitted by 6 May 2026 at 9:00 AM.

• All questions are due by 13 May 2026 at 9:00 AM Pacific Daylight Time.

• Quotes are due by 15 May 2026 at 9:00 AM Pacific Daylight Time.

• Evaluation Factors for Award: Best Value, considering Technical Acceptability, Price, and Past Performance.

• 100% Small Business Set Aside.

• NAICS Code: 335999 (All Other Miscellaneous Electrical Equipment and Component Manufacturing) with a size standard of 600 employees.

• The solicitation document and incorporated provisions and clauses are in effect through Federal Acquisition Circular 2025-06 and DFARS Change 10/24/2025.

• DFARS clauses incorporated by reference and full text are included, along with FAR clauses.

• The Statement of Objectives (SOO) is attached and dated 22 April 2026.

Justification for Other Than Full and Open Competition

This document justifies the Department of the Air Force's intent to procure Uninterrupted Power Supply (UPS) materials using other than full and open competition. The procurement is for specific brand-name components and batteries required to maintain and restore the operational capability of existing UPS systems.

• UPS #2: 40 batteries (Part Number UPS12-355PLP).

• UPS #1: Two Power Modules (Part Number 744-A4535), Twelve Fans (Part Number P-151000010), Three Fans (Part Number 151101091-001).

• UPS #3 & #4: 160 batteries (Part Number 12-HX-400FR).

• The contract will be a firm-fixed-price type.

• The statutory authority cited is 10 U.S.C. 3204(a)(1), allowing for procurement from only one responsible source when no other supplies or services will satisfy agency requirements.

• A combined synopsis/solicitation will be posted on the Government Point of Entry (GPE).

• The solicitation will include a "brand name or equal" description and the salient characteristics that equal products must meet.

• The Contracting Officer is responsible for determining and documenting that the anticipated contract cost/price is fair and reasonable.

• Not explicitly stated, but the "brand name or equal" approach suggests a focus on specific technical compatibility.

• The justification emphasizes that using components from other manufacturers would introduce unacceptable risks of equipment damage, system failure, and voiding existing warranties.

• The government has previously invested in the current UPS infrastructure, and maintaining OEM-approved components ensures continuity of operations and reduces technical risk.

• Future actions will evaluate opportunities to increase standardization and interoperability for broader competition.

Statement of Objectives (SOO)

To procure and install all necessary parts and batteries to restore four (4) critical Uninterruptible Power Supply (UPS) units to optimal working condition at Edwards Air Force Base, B1030. This includes providing supervision, labor, materials, equipment, and transportation.

• Provide and install specified components and/or batteries for four UPS systems.

• Remove and properly dispose of all replaced parts and batteries in accordance with regulations.

• UPS #1 (Eaton 93PM, 150kVA): Install two (2) Power Modules (P/N: 744-A4535), twelve (12) Fans (P/N: P-151000010), three (3) Fans (P/N: 151101091-001), and eighty (80) new batteries (P/N: UPS12-545PLP).

• UPS #2 (Toshiba G9000, 225kVA): Install forty (40) new batteries (P/N: UPS12-355PLP) and utilize an additional forty government-furnished batteries (P/N: UPS12-355PLP) for a total of eighty batteries.

• UPS #3 (Toshiba G9000, 225kVA): Provide and install eighty (80) new batteries (P/N: 12-HX-400FR).

• UPS #4 (Toshiba G9000, 225kVA): Provide and install eighty (80) new batteries (P/N: 12-HX-400FR).

• All specified components and batteries, fully installed.

• All four UPS units tested and verified to be fully operational.

• Documentation confirming proper disposal of removed components and batteries.

• Place: Edwards Air Force Base, CA 93524-1185 (specific buildings and rooms detailed in Section 3.0).

• Period: Work to be completed within the contractor's quoted lead time (approx. 2-5 weeks ARO). Installation during normal business hours (Mon-Fri, 7:30 AM - 4:00 PM). Coordination with the on-site government point of contact is required.

• For UPS #2, the government will provide forty (40) batteries (P/N: UPS12-355PLP) on-site.

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) solicitation for the acquisition of preventative maintenance and component replacement for Uninterruptible Power Supply (UPS) units located at Edwards AFB. The North American Industry Classification System (NAICS) code is 335999, with a size standard of 600 employees. This is a 100% Small Business Set Aside.

• Preventative maintenance and component replacement for UPS units.

• Specific tasks include providing and installing power modules, fans, and new batteries for UPS units #1, #2, #3, and #4.

• The work is to be performed in accordance with the Statement of Objectives (SOO) dated 22 April 2026.

• Pricing Arrangement: Firm Fixed Price.

• Period of Performance: 30 Days After Receipt of Order (ARO).

• Offerors must submit quotes via email to jamil.minosa.2@us.af.mil and jenna.jacobson@us.af.mil. The maximum file size for emails is 10MB.

• Offerors must provide contractor information including SAM UEI, TIN Number, CAGE Code, Contractor Name, Payment Terms, Point of Contact, Email address, Price, Warranty, FOB Destination, and Delivery Lead Time.

• Technical Approach must be included.

• Site visit requests are due by 4 May 2026 at 11:00 AM.

• All questions are due on 7 May 2026 at 9:00 AM Pacific Daylight Time.

• Quotes are due on 13 May 2026 at 9:00 AM Pacific Daylight Time.

• The Government will award a contract to the responsible offeror whose quote is deemed Best Value, based on Technical Acceptability, Price, and Past Performance.

• 100% Small Business Set Aside.

• This solicitation document and incorporated provisions and clauses are in effect through Federal Acquisition Circular 2025-06, DFARS Change 10/24/2025 and DAFAC 2024-1016.

• The provision at RFO 52.212-1, Instructions to Offerors--Commercial Products and Commercial Services (Sep 2023), applies.

• The clause at RFO 52.212-4, Contract Terms and Conditions-- Commercial Products and Commercial Services (Nov 2023), applies.

• The Government intends to award without discussions.