B529--Services - Central Institutional Review Board - VACO
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the RPO EAST (36C24E) office, has issued a solicitation for Institutional Review Board (IRB) Technical Support Services for the VA Central IRB, supporting the VA Office of Research and Development (ORD). This opportunity is set aside solely for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). Proposals are due by May 28, 2026, at 10:00 am EDT.
Purpose & Scope
The objective is to acquire technical and professional assistance to manage human subject research applications and post-approval monitoring. This includes providing a Program/Project Manager and up to six (6) Protocol Coordinators. Services encompass protocol review and processing, meeting support (agendas, minutes, letters), and administrative/technical support (SOPs, forms, file audits, toll-free line support).
Contract Details
- Type: Indefinite Delivery/Indefinite Quantity (IDIQ) with firm-fixed-price task orders.
- Period of Performance: A five (5) year base contract with an ordering period estimated from June 15, 2026, to June 14, 2031.
- Estimated Maximum Ceiling: $6,000,000.00 over five years.
- Guaranteed Minimum: $10,000.00.
- Product Service Code: B529 (Scientific Data Studies).
Key Requirements & Deliverables
- Develop and submit a Project Management Plan (PMP) within 30 days of award.
- Provide a Transition-in Plan 30 days prior to contract start and a Transition-out Plan 60 days prior to contract end.
- All contractor personnel require background investigations.
Eligibility & Set-Aside
This acquisition is set aside solely for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). Offerors must be certified SDVOSBs and listed in the SBA certification database at the time of offer and award.
Submission & Evaluation
- Proposals Due: May 28, 2026, 10:00 am EDT.
- Questions Due: May 14, 2026, 10:00 am EST.
- Submission Method: Electronically via email to Michael.Haydo@va.gov.
- Evaluation Factors: Contract Forms and Administration, Technical Capability (Proposed Personnel, Technical Approach, Management, Relevant Experience), Past Performance, and Price.
Important Attachments
- Attachment 1 - Estimated Quantities and Price List v2.xlsx: Provides estimated quantities for a five-year period, crucial for developing pricing strategies.
- Attachment 2 - Past Performance Survey.docx: A questionnaire used by the VA to evaluate bidders' past performance, focusing on quality, delivery, problem resolution, and personnel. Bidders should be aware their past performance will be assessed using this instrument. Completed questionnaires are to be emailed to Michael.Haydo@va.gov with a specific subject line format.