Badger Yellow Ribbon Fox, Valley, WI

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation W912J2-26-Q-A002.

• Contract Type: This is a new requirement, and there is no incumbent contractor.
• Projector: The winning vendor is required to provide a projector.
• AV Carts: Audio and Visual carts are needed to support the projector and run audio, for example, with a laptop connected to the AV system.
• Microphones: Two microphones are required. Wireless is preferred but not mandatory.
• Podium: A podium with a microphone is required.
• Stage: A stage is not required.
• DVR Players: If hotels do not have DVR players, streaming children's movies will be technically acceptable as an alternative.
• Wi-Fi: Wi-Fi is required in each space, not just for presenters in the General Session.

These clarifications provide specific details on equipment, requirements, and acceptable alternatives, which may impact vendor proposals and technical approaches.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work outlines the requirements for supporting the WIARNG Yellow Ribbon Reintegration Program's Post Demobilization Reintegration Event (PH1 2-127th).

• Event Details: The event is scheduled for June 12-14, 2026, in the Fox Valley Area / Green Bay.
• Attendance: Anticipated attendance is 440 service members and staff per day.
• Lodging: 3 nights of lodging (June 11-13, 2026) are required, with 58 sleeping rooms needed per night.
• Meeting Rooms: The following meeting rooms are required from 0600-1800 daily:
  • General Session/Lunch Room (accommodating 300 people per day with specific A/V and food/beverage requirements).
  • Resource Room (for meetings, with specific table and water station requirements).
  • Privacy Rooms (for confidential meetings, near the General Session room).
  • Registration Area (with specific table and chair setup).
  • Nanny Room (to accommodate up to 20 children/day, with A/V, setup, and refreshment requirements).
  • Youth Room (to accommodate up to 15 children/day, with A/V, setup, and refreshment requirements).

Specific requirements are detailed for room setup, A/V capabilities, and food and beverage services for each designated area.

• Event Dates: June 12-14, 2026

• Lodging Dates: June 11-13, 2026

• Location: Fox Valley Area / Green Bay

• A/V equipment (carts, screens, sound systems, Wi-Fi, electrical outlets, TVs/DVD players).

• Room setup configurations (cabaret style, skirted tables, specific seating arrangements).

• Food and beverage services (government lunch buffet, water stations, refrigerators, microwaves).

• Accommodations for children in Nanny and Youth rooms, including Pack and Plays and appropriate lunches.

Form / Attachment / Pricing Sheet

This document is a price breakdown worksheet for the YRRP Hotel/Conference Venue opportunity for the 2-127th IN BN from June 12-14, 2026. Bidders are instructed to refer to the Statement of Work for detailed information and may modify this spreadsheet to align with the SOW requirements.

• CLIN 0001: Conference Space: Includes General Session Room, Resource Room, Privacy Room #1, Nanny Room, Child Care Room, and Registration Area.
• CLIN 0002: Audio/Visual Requirements: Covers A/V for the General Session Room, Nanny Room, and Childcare Room.
• CLIN 0003: Meals: Details Adult and Child Lunches for June 12, 13, and 14.
• CLIN 0004: Hotel Rooms: Specifies Double Bed Hotel Rooms for June 11, 12, and 13.
• Total Contract Price: A field for the overall contract price.
• Instructions: Bidders must quote all prices inclusive of any applicable service charges.

This worksheet serves as a template for bidders to provide their pricing for the conference space, A/V equipment, meals, and hotel rooms as outlined in the Statement of Work. Bidders must accurately complete this sheet, ensuring all costs are inclusive of service charges, to be considered for this opportunity.