BARCO Projectors

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the solicitation.

• Installation/Calibration: The requirement is for product delivery only; installation and calibration are not required from the contractor. The government's technicians will handle any necessary swaps.
• Tariffs: A line item for tariffs should be included in the quote.
• Product Discontinuation: The government confirmed that the requested models are not discontinued and will not accept substitutions for this requirement.

This Q&A clarifies delivery expectations, pricing inclusions (tariffs), and product specifications, reinforcing the need to quote the specified, non-discontinued models.

Solicitation / RFP / RFQ

This solicitation, FA930226Q0010, is for the procurement of BARCO Projectors. The acquisition is set aside for Small Business.

• The solicitation includes specific product numbers and descriptions for the projectors, such as:

  • Nellis AFB: Product# R9023463, Description: F70-4K6 (Quantity: 10)
  • Nellis AFB: Product# R9009662, Description: FS40-4K MKII (Quantity: 3)
  • Edwards AFB: Product# R9023463, Description: F70-4K6 (Quantity: 2)
  • Edwards AFB: Product# R9009662, Description: FS40-4K MKII (Quantity: 3)

• The Product Service Code is 5836.

• Pricing Arrangement is Firm Fixed Price for all listed items.

• The contract type is not explicitly stated but implied to be Firm Fixed Price based on the pricing arrangement for the supplies.

• The period of performance is not detailed in the provided pages.

• The estimated value is not stated.

• The Offer Due Date is January 30, 2026, at 07:00 AM Local Time.

• The solicitation incorporates by reference FAR clauses 52.212-1, 52.212-4, and 52.212-5.

• Payment instructions will be processed through the Wide Area WorkFlow (WAWF) system.

• This acquisition is 100% set aside for Small Business.

• The North American Industry Classification Standard (NAICS) code is 334310, with a size standard of 750 employees.

• The document includes detailed FAR and DFARS clauses incorporated by reference and in full text, covering various aspects such as contract administration, representations and certifications, and special contract requirements.

• Packaging and Marking instructions are provided, with specific instructions for shipping CLIN 0001 & CLIN 0002 to Nellis Air Force Base, with a note to ignore other addresses as they are outdated in the contract writing system.

• Inspection and Acceptance locations are specified for multiple CLINs, primarily at Edwards AFB.

Solicitation / RFP / RFQ

This document is a Sole Source (Brand Name) Justification for Simplified Procedures for Certain Commercial Items, specifically for BARCO Projectors. The acquisition is for new requirements to be awarded as Firm Fixed Priced. The contracting activity is the Air Force Test Center (AFTC), Directorate of Contracting, Installation Contracting Division, AFTC/PZZG.

• Nellis AFB:

  • CLIN 0001: 10 units of R9023463 F70-4K6 projectors
  • CLIN 0002: 3 units of R9009662 FS40-4K MKII projectors

• Edwards AFB:

  • CLIN 0003: 2 units of R9023463 F70-4K6 projectors
  • CLIN 0004: 3 units of R9009662 FS40-4K MKII projectors

• The justification highlights a need for spares due to a history of high failure rates for F70 projectors caused by power surges and blackouts. Spares are needed as hot swappable to eliminate downtime.

• Both F70 and FS40 projectors are used in flight simulation domes for projecting Out-the-Window (OTW) visuals. Spares must be exact make and model due to form fit and function.

• Contract Type: Firm Fixed Price

• Delivery Date: TBD

• Estimated Contract Cost: Not explicitly stated, but a "Request for Quote will be posted on SAM.gov for BARCO related product quotes."

• A Request for Quote will be posted on SAM.gov for BARCO related product quotes.

• Award will be made to the contractor providing the lowest price technically acceptable to the Government's need.

• The proposed price will be evaluated against other companies that provided a quote.

• The acquisition plan is to conduct a Small Business (SB) set-aside via SAM.gov.

• The statutory authority cited is AFFARS 5313.501 - 10 U.S.C. 3572, Implementation of Simplified Acquisition Procedures (41 U.S.C. 1901).

• Market research confirmed that small businesses are capable of providing these products.

• The agency will continue to monitor the market for alternate sources for future acquisitions.

Statement of Requirements (SOR) / Attachment

This document outlines the requirements for Barco Projectors for two Air Force bases.

• Nellis AFB: Requires 10 units of Product # R9023463 (Description: F70-4K6) and 3 units of Product # R9009662 (Description: FS40-4K MKII).
• Edwards AFB: Requires 2 units of Product # R9023463 (Description: F70-4K6) and 3 units of Product # R9009662 (Description: FS40-4K MKII).

This document specifies the exact quantities and product codes for Barco Projectors needed by Nellis AFB and Edwards AFB, which is crucial for preparing accurate quotes or proposals.