Base-Wide Hood and Duct Cleaning Service

Solicitation / RFP / RFQ

This solicitation is for Base-Wide Hood and Duct Cleaning services at multiple locations on Beale AFB, CA. The North American Industry Classification Standard (NAICS) code is 561790, with a size standard of USD 9,000,000.00. The acquisition is set aside for Small Business.

The core requirement is cleaning services for kitchen exhaust hoods and ducts. The services are detailed across multiple line items, including:

• Annual cleaning for various facilities (Youth Center, Child Development Center, Firehouse 1, Ramoneda/Kado's, Recce Club/Moos and Brews, Contrails Dining Facility).
• Semi-annual cleaning for Contrails Dining Facility and Recce Club/Moos and Brews.
• Quarterly cleaning for Contrails Dining Facility, Bowling Alley, Burger King, Chicken Coop, Ramoneda/Kado's, and Recce Club/Moos and Brews.

The contract includes a base period and multiple option periods, extending up to 5 years in total duration. Pricing is based on a Firm Fixed Price arrangement.

• The offer due date is February 26, 2026, at 10:00 AM.
• Evaluation will be based on Technical Acceptability, Past Performance, and Price, with a best-value tradeoff approach. Technical capability and past performance are considered significantly more important than cost or price.
• Key evaluation factors include a detailed Scheduling Plan, demonstrated recent and relevant past performance, and proposed pricing.

This acquisition is set aside for Small Business.

• The solicitation incorporates FAR clauses by reference and in full text, including those related to contract administration, payment instructions (WAWF), health and safety, installation access, and common access cards.
• Attachments include a Wage Determination and a Performance Work Statement (PWS).

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for routine cleaning services for base hood and duct systems at Beale AFB, California. The primary objective is to prevent fire hazards and grease buildup, ensuring compliance with all applicable regulations and maintaining the efficiency of kitchen exhaust systems.

• Provide routine, all-inclusive cleaning services for kitchen exhaust hoods and ducts in nine (9) facilities across Beale AFB.

• Services include cleaning all containment components, duct fittings, dampers, plenums, filters, air-handling equipment, fan and blower housing, fan wheel/blades, and fan drip containers.

• Cleaning methods include power jet washing, hand scraping, and hand wiping.

• All components must be steam cleaned to bare metal.

• Compliance with NFPA 96, National Fire Code, AFI 32-2001, and OSHA standards is required.

• Contractor is responsible for cleaning the entire system from the exhaust exit point down to the hood, including exhaust fans, ductwork, filters, and drip containers.

• Interior kitchen filters must be removed, cleaned, and reinstalled.

• Exterior (rooftop) drip container filters must be replaced; a new one shall be provided if missing.

• Scheduled cleanings must be performed in strict compliance with NFPA standards.

• Rescheduling is limited to a maximum of two instances per year, with rescheduled cleanings completed within seven calendar days.

• Contractor must submit a schedule of anticipated cleanings 30 business days prior to the visit for COR approval.

• Revisions to the approved schedule are limited to three instances per year and must be submitted 14 calendar days prior.

• All equipment areas within six feet of serviced exhaust systems must be covered with protective film.

• Systems must be returned to their original operable state after cleaning.

• Upon completion, the exhaust system and surrounding area must be free of visual accumulations of water, dirt, grease, lint, and oil residue.

• A new decal with service information must be applied to each hood immediately after service.

• Wastewater must be contained and disposed of properly off-base.

• Fire suppression systems must not be rendered inoperable; flammable solvents are prohibited.

• Contractor must notify the COR immediately of any irregularities or non-operational units.

• Contractor is responsible for fire suppression system discharge cleanup and recharge costs.

• Contractor must contact the Fire Department for inspection upon completion.

• Services are required for nine (9) facilities on Beale AFB, California.

• Frequencies include Annual, Semi-Annual, and Quarterly cleanings as detailed in Attachment 1.

• Contractor shall provide all personnel, equipment, tools, supplies, and materials.

• Contractor personnel must be easily recognizable.

• Contractor must comply with all applicable local, city, county, state, and federal regulations.

• Contractor must comply with security requirements, including base identification and vehicle passes.

• An Entry Access Listing (EAL) must be submitted prior to work commencement.

• Contractor is responsible for hazardous materials and waste cleanup and disposal.

• Contractor must submit written After Service Reports (ASR) and certification documentation within three days of each service completion.

Form / Attachment / Pricing Sheet

This document, the Past Performance Summary Sheet (PPSS), is a form for offerors to provide details about their past performance on contracts relevant to the instant acquisition. It is intended to help the government evaluate the offeror's ability to perform the proposed effort.

• Offeror Information: Requires Offeror Name, CAGE Code, and DUNS Number.

• Organizational Changes: A note to address any changes impacting performance or relevance.

• Contract Specifics (Section II): Details required for each contract include:

  • Program Title
  • Contractor Name and CAGE Code
  • Contract Number
  • Contract Type (e.g., FFP, FPIF, CPFF)
  • Award type (competitive/set-aside)
  • Period of Performance
  • Initial and Current/Final Contract Cost
  • Reasons for cost differences
  • Role (Prime/Subcontractor)
  • Description of offeror's work and percentage performed.

• Points of Contact (Section III): Requires contact information for Primary Customer POCs (Program Manager, Contracting Officer, Administrative CO).

• Provide information for each contract submitted on a separate form.

• Limit the number of efforts submitted to the quantity requested in the solicitation.

• Clearly state the relevance of each contract to the proposed effort, including rationale and specific aspects related to scope, magnitude, and complexity.

• If only a portion of a contract is relevant, clearly identify that portion.

• Recency and relevancy definitions are provided in the solicitation.

• Include information demonstrating customer satisfaction, quality of service, or performance metrics.

This form is critical for bidders to document their relevant past performance. It requires detailed information about previous contracts, including scope, cost, performance, and customer contacts. Completing this form accurately and thoroughly is essential for demonstrating capability and influencing the evaluation of past performance.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (WD 2015-5659 REV 25) establishing minimum wage rates and fringe benefits for various occupations under the Service Contract Act. It is relevant for contractors bidding on federal service contracts in California, specifically within the counties of Sutter and Yuba.

• Lists numerous occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that fringe benefits are required and follow the occupational listing.
• Includes notes on Executive Orders (EO) 13706 and 13658 regarding paid sick leave and minimum wage rates, respectively.
• Details provisions for vacation, holidays, hazardous pay differentials, and uniform allowances.
• Outlines the conformance process for unlisted classifications.

Bidders must use this wage determination to ensure their proposed labor costs comply with the minimum requirements for all service employees working on the contract. Failure to comply can lead to penalties. The document provides the specific wage and benefit rates that must be factored into proposal pricing for all listed occupations.