Bedford Warehouse & Parking Lease

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for warehouse and parking facilities to house Wildland Fire engines and equipment for the Hoosier National Forest, Brownstown Ranger District. The facility should be located within Bedford city limits.

• Secured warehouse and parking space.

• Outdoor parking for cars, light trucks, trailers, and a small amount of heavy equipment.

• Indoor warehouse space must be insulated and heated.

• The document references a "SOW Bedford Warehouse" for a full list of requirements.

• Anticipated contract type: Firm-fixed-price requirements contract.

• Period of Performance: One (1) one-year base period with four (4) one-year option periods, not to exceed five (5) years total.

• The Government intends to make one award.

• Offers are requested in accordance with FAR Part 12.

• Quotes will be evaluated based on criteria listed in the solicitation, with award made to the offeror representing the best value to the Government.

• The provision at FAR 52.212-2 is not applicable; evaluation will be in accordance with FAR 12.203.

• Offerors must submit pricing for all items to be considered responsive.

• Offers must be held firm for 90 calendar days from the date specified for receipt of offers.

• Questions are due no later than February 19, 2026, at 12:00 PM Eastern Time and should be submitted via email to mikaela.laney@usda.gov.

• This acquisition is set-aside for small business concerns.

• North American Industry Classification Standard Code: 531120.

• Small business size standard: $47 Million.

• This is a Total Small Business Set-Aside.

• This solicitation incorporates provisions and clauses by reference. Full text can be accessed electronically at www.acquisition.gov.

• "Attachment 1 - Solicitation Terms and Conditions" contains applicable clauses, instructions, and evaluation criteria.

• Technical data and supporting documentation are available via "Attachments/Links" as "SOW Bedford Warehouse" and "Schedule of Items."

Statement of Work (SOW) / Performance Work Statement (PWS)

The Brownstown Ranger District of the Hoosier National Forest requires secured warehouse and outdoor parking space within Bedford city limits to store miscellaneous vehicles, equipment, and supplies supporting the National Forest's program of work.

Facility Requirements:

• Minimum 2200 sq ft total space.
• At least 1800 sq ft must be insulated and heated workspace with:
  • 10' ceilings
  • 1 bathroom with hot water
  • Washer & dryer hookup (appliances provided by government)
  • Standard electrical outlets (at least 7 are 20 amps)
  • Adequate lighting
  • Concrete floor
  • Ability to accommodate 2 - 24' F550 fire trucks and smaller vehicles
  • Gas unit heater(s)
  • 3 large overhead garage doors (10' wide x 8' tall) with openers
  • 1 dedicated 220-volt outlet for air compressor (amp rating TBD)
  • 1 dedicated 220-volt outlet for welder (amp rating TBD)
  • 2 service doors
• Remaining square footage can be unheated but must be enclosed on at least 2 sides (can be multiple buildings) with:
  • 10' ceilings
  • Concrete or gravel floors (level for safe storage/maintenance)
  • Lighting desired but not required
  • If fully enclosed, must have at least one overhead garage door or securable door (min 10'x8').

Parking Space Requirements:

• Minimum 70' x 100' unobstructed space for vehicle turn-around and storage.

• Must accommodate 2 - 26' trailers, 4 - 16' trailers, and 6 crew cab long bed pickup trucks.

• Parking surface must be gravel or better with proper drainage.

• Secured with a minimum 6-foot chain-link fence, plus 3 strands of barbed wire on top (7' total height).

• Minimum one 12' wide x 7' high chain-link gate (including barbed wire) that swings inward, secured with a paddle lock.

• Lease term: Three years with two optional years.

• Location: Within Bedford city limits.

• Easy access to a public road is required.

• All doors in conditioned/heated areas to be keyed the same with deadbolts. Gate and other secured warehouses to have matching paddle locks.

• Property must be maintained (mowed, brushed, neat).

• Tenant to pay for utilities (sewer, water, electric, phone, natural gas).

• Government responsible for snow removal, fire extinguisher maintenance, and light bulb replacement.

• Owner responsible for general facility maintenance and fence repair, except for government-caused damage (fire, flood, Acts of God).

• Security lighting required for warehouses and parking areas.

• Tenant must be able to install a security system in conditioned/heated spaces.

• Mixed occupancy acceptable if government facilities can be securely partitioned.

Solicitation / RFP / RFQ

This document is a solicitation for a Warehouse and Parking Lease. The USDA-FS CSA East 6 is seeking offers for these services.

• Warehouse and Parking Lease for an initial period of 12 months.

• Option Year 1: Warehouse and Parking Lease for 12 months.

• Option Year 2: Warehouse and Parking Lease for 12 months.

• Option Year 3: Warehouse and Parking Lease for 12 months.

• Option Year 4: Warehouse and Parking Lease for 12 months.

• The initial period of performance for the base year is March 1, 2026, to March 15, 2027.

• Option Year 1: March 1, 2027, to February 29, 2028.

• Option Year 2: March 1, 2028, to February 28, 2029.

• Option Year 3: March 1, 2029, to February 28, 2030.

• Option Year 4: March 1, 2030, to February 28, 2031.

• The North American Industry Classification Standard (NAICS) code is 531120, with a size standard of $47 million.

• The solicitation issue date is February 12, 2026.

• The offer due date is February 25, 2026, at 1500 Eastern Standard Time.

• Bidders are instructed to complete blocks 12, 17, 23, 24, and 30.

• Federal Acquisition Regulation (FAR) clauses 52.212-1, 52.212-4, and 52.212-5 are incorporated by reference and attached.

• The solicitation is marked as "UNRESTRICTED" and does not indicate a specific set-aside.

• The delivery is FOB Destination unless otherwise marked.

• Payment will be made by the issuing office (USDA-FS CSA East 6).

• The solicitation number is 12444526Q0006.