Belcourt Heat Exchanger Replacement & Boiler System Repairs

Amendment / Modification

• The site visit has been rescheduled to May 6, 2026, at 1:00 PM CT. Offerors should follow the instructions for attending the site visit as found in Section L.6 of the original Request for Proposal (RFP).

• The original solicitation cover page and Section L.6 (Site Visit) are affected by this change.

• This amendment does not appear to change the proposal due date or other submission requirements, but bidders should review the original RFP and this amendment carefully to ensure all requirements are met.

Solicitation / RFP / RFQ

This solicitation is for the Belcourt Heat Exchange Replacement and Boiler System Repairs at the Quentin N. Burdick Memorial Health Facility in Belcourt, ND. The project aims to address issues with the aging boiler plant and increase its lifespan.

• Replacement of the hospital's two domestic water heating systems.

• Replacement of boiler system isolation valves, boiler pump's triple duty valves, pressure gauges, etc.

• Laser alignment and grouting of pumps.

• Replacement of gate valves and sight glasses on boiler expansion tanks.

• Replacement of boiler and breaching flue gaskets.

• Replacement of boiler burners.

• Upgrade and replacement of controls on the boiler room make-up air unit and exhaust fan.

• Design and sizing of new hot water heating systems by a licensed mechanical engineer.

• Installation of new DDC butterfly valves, manual butterfly valves, manual gate valves, calibrated balancing valves, flexible pump connections, non-slam check valves, wye-patterned strainers, and three-way mixing valves.

• Installation of new dry-type pressure gauges.

• Replacement of existing boiler expansion tank sight glasses, drain valves, and manual air bleeding valve.

• Replacement of existing boiler flue gaskets.

• Installation of a new low-leakage, galvanized steel control damper.

• Installation of new piping with fiberglass insulation.

• Installation of pipe markers on boiler and domestic water piping.

• Controls and Building Automation System (BAS) integration for new and existing systems.

• Commissioning of the system by a Certified Commissioning Professional (CCP) or Certified Commissioning Authority (CxA).

• Owner's training on the proper operation and maintenance of the heat exchanger system.

• Provision of a 1-year labor and material warranty.

• Daily cleanup of the job site and site restoration.

• Contract Type: Firm-Fixed Price

• Period of Performance: 180 calendar days from notice to proceed.

• Estimated Construction Magnitude: $500,000 to $1,000,000.

• Set-Aside: 100% Indian Small Business Economic Enterprise (ISBEE).

• NAICS Code: 236220, Commercial and Institutional Building Construction.

• Size Standard: $45 million.

• Proposal Due Date: May 21, 2026, at 2:00 PM PST.

• Site Visit Date: April 29, 2026, at 11:00 AM CT.

• Evaluation Factors: Lowest Price Technically Acceptable (LPTA). Evaluation will be based on Specialized Experience (Acceptable/Unacceptable) and Past Performance (Acceptable/Unacceptable), with Price being the discriminating factor among technically acceptable offers.

• This procurement is a 100% Indian Small Business Economic Enterprise (ISBEE) set-aside.

• Offerors must comply with Tribal Employment Rights Office (TERO) requirements.

• All correspondence should be directed to the Contracting Specialist at taylor.kanthack@ihs.gov.

• Proposals must be submitted electronically in PDF format in two volumes: Volume I (Representation and Price Proposal) and Volume II (Technical Proposal).

Form / Attachment / Pricing Sheet

This document is Attachment J05, a Past Performance Questionnaire (PPQ) Form (PPQ-0), intended for use in evaluating contractor past performance for Solicitation 75H701-26-R-00022. It is part of Volume II – Factor 2 – Past Performance.

• Contractor Information: Fields for firm name, CAGE code, address, DUNS number, contact details, and details about the work performed (prime, sub, joint venture), including the percentage of work and prime contractor information if applicable.
• Contract Information: Sections to detail the contract number, task order number, contract type, title, location, award and completion dates, original and final prices, and explanations for any differences.
• Project Description: Prompts to describe the complexity of the work and its relevance to the current submission, including similar equipment or requirements.
• Client Information: Fields for client name, title, contact details, and their role in the project.
• Performance Ratings: A detailed rating scale (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory, Not Applicable) with definitions for evaluating contractor performance across categories such as Quality, Schedule/Timeliness, Customer Satisfaction, Management/Personnel/Labor, Cost/Financial Management, Safety/Security, and General aspects.
• Narrative Remarks: Space for clients to provide specific strengths, weaknesses, deficiencies, or other comments.

Bidders are required to have their clients complete this questionnaire. The completed questionnaire will be submitted by the offeror to IHS with their proposal. This form is crucial for demonstrating past performance, a key evaluation factor. Bidders should ensure their clients understand the rating criteria and provide detailed, accurate feedback. The government reserves the right to verify all information provided on this form.

Forms / Attachments / Pricing Sheets

This document contains detailed piping and demolition plans for the Heat Exchanger Replacement & Boiler System Repairs project at the Quentin N. Burdick Memorial Health Facility. It outlines the specific components and layouts for demolition and installation.

• Demolition Plans (Sheets M.1 - M.6): Detail the removal of existing valves, heat exchangers, flue gaskets, relief air dampers, piping, and associated components in the boiler room, boiler pumps, clinic pumps, and expansion tanks.
• Piping Plans (Sheets M.7 - M.12): Illustrate the installation of new components including motorized and manual gate valves, heat exchangers, flue gaskets, relief air dampers and controls, isolation valves, flexible pump connectors, strainers, three-way mixing valves, non-slam check valves, and pressure gauges.
• Keynotes and General Notes: Provide specific details on the items to be demolished or installed, and general requirements for contractors, such as field verification of locations, sizes, and elevations, and responsibility for new piping installation.
• Pipe Accessory Schedule (Sheet M.13): Lists the quantities of various valves, gauges, and strainers required for the project.

This document is crucial for bidders to understand the scope of work, including what existing equipment and piping are to be removed and what new components are to be installed. It provides the technical details necessary for accurate bidding, material estimation, and project planning. Bidders must carefully review these plans to assess the complexity and requirements of the project.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (ND20260029) for Building Construction Projects in Rolette County, North Dakota. It specifies the prevailing wage rates and fringe benefits for various construction trades. This is relevant for contractors bidding on federal or federally funded construction projects in the specified area to ensure compliance with labor standards.

• General Decision Number: ND20260029
• State: North Dakota
• County: Rolette County
• Project Type: Building Construction Projects (excluding single-family homes/apartments up to 4 stories).
• Effective Dates: Various dates, with the latest modification dated 01/30/2026.
• Trades Included: Boiler Maker, Electrician, Power Equipment Operator (Groups 1-3), Ironworker (Reinforcing), Cement Mason/Concrete Finisher, Pipefitter, Bricklayer, Carpenter, Insulator (Mechanical), Ironworker (Structural), Laborer (Common/General), Operator (Backhoe/Excavator/Trackhoe, Bobcat/Skid Steer/Skid Loader, Loader), Painter, Plumber, Sheet Metal Worker (HVAC Duct/Unit Installation), Truck Driver (Dump Truck), and Welders.
• Executive Orders: Mentions applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage).

Bidders must use these prevailing wage rates and fringe benefits when preparing their proposals for construction projects in Rolette County, North Dakota, that are subject to the Davis-Bacon Act or related federal labor standards. Failure to comply with these wage requirements can lead to contract violations. The document also outlines the process for wage determination appeals and provides contact information for the Department of Labor.

Form / Attachment / Pricing Sheet

This document is a "Self-Performed Calculation Sheet" designed to help offerors calculate their compliance with the "Limitations on Subcontracting" clauses, specifically FAR 52.219-14 and FAR 52.219-17, as well as 13 CFR § 125.6. It requires offerors to detail their proposed self-performance for construction firms.

• Instructions: Provides guidance on calculating self-performed work, referencing relevant FAR and CFR sections.
• Limitations: For construction firms, no more than 85% (or 75% for special trade contractors) of the government-paid amount can be paid to non-similarly situated entities. Material costs are excluded.
• Offeror's Worksheet: Requires the offeror to input:
  • Total proposed price (base + options)
  • Profit/fees
  • Cost of materials
  • Cost of contract performance for NON similarly situated entities
  • Cost of contract performance for SIMILARLY situated entities
  • The resulting percentage of "similarly situated" entities work.
• Prime Contractor and Subcontractors List: A table to list proposed prime and subcontractors, their concern status (e.g., SB, 8(a), HUBZone), work activities, and dollar value.
• Post-Completion Calculations: A section to repeat the calculation based on actual contract performance.
• Signatures: Fields for signatures at proposal submission and contract completion.
• Definitions: Clarifies "Concern Status" and "Similarly situated entity."

Offerors must complete and submit this worksheet as part of their proposal to demonstrate compliance with small business subcontracting limitations. Failure to properly complete this form may impact proposal evaluation or award. It requires careful calculation of costs and subcontractor statuses to ensure adherence to regulatory requirements.

Form / Attachment / Pricing Sheet

This document is Attachment J04, the "Company Specialized Experience – Construction Form," for Solicitation Number 75H701-26-R-00022. It is designed to collect information from potential bidders regarding their past construction projects to demonstrate relevant experience.

Bidders are required to provide details for up to six (6) projects completed within the last six years that are similar in type and scope to the work being solicited. For each project, the form requests:

• Type of Project Represented
• Firm's Name
• Project Name and Location
• Owner Information
• General Scope of Construction
• Type of Facility
• Size of Building (square footage, number of stories)
• Bidder's Role and Self-Performed Work
• Dollar Value of the Contract
• Extent and Type of Work Subcontracted
• Dates of Construction and Percentage Completed
• Owner's Performance Evaluation (if known)
• Information on termination or liquidated damages
• Owner's Point of Contact and Telephone Number

This form is a critical component for bidders to demonstrate their qualifications and specialized experience in construction. Completing this form accurately and thoroughly is essential for the evaluation of proposals under Volume II, Factor 1 - Specialized Experience, as referenced in the solicitation.

Form / Attachment / Pricing Sheet

This document is the "Indian Economic Enterprise Representation Form" required for the "Belcourt Heat Exchange Replacement and Boiler System Repair" project (Solicitation/Sources Sought/RFI #: 75H70126R00022). It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise" as per the Buy Indian Act.

• Eligibility Criteria: Offerors must meet the definition of an "Indian Economic Enterprise" at the time of offer, contract award, and throughout the contract performance period.
• Notification Requirement: Contractors must immediately notify the Contracting Officer if they no longer meet eligibility requirements.
• Documentation: Contracting Officers may require documentation of eligibility.
• Registration: Successful offerors must be registered with the System of Award Management (SAM).
• Representation Section: Bidders must indicate whether they represent that their offer does or does not meet the definition of an "Indian Economic Enterprise" with "Indian Ownership" under the Buy Indian Act.
• Required Fields: Name of Federally Recognized Tribal Entity, Name of the 51% owner of IEE Firm, Business Name, DUNS Number, Certifying Signature, and Print Name.

This form is critical for bidders seeking to participate in opportunities set aside under the Buy Indian Act. Completing this form accurately and truthfully is a mandatory requirement for eligibility. Failure to meet the criteria or provide false information can lead to penalties and disqualification.

Form / Attachment / Pricing Sheet

This document is the "Indian Health Service Buy Indian Act Indian Economic Enterprise Representation Form." It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise" (IEE) as required by the Buy Indian Act. This form is used in response to Sources Sought Notices, Requests for Information (RFIs), or Solicitations.

• Self-Certification: Offerors must certify whether they meet the definition of an IEE with "Indian Ownership."
• Eligibility Period: The enterprise must meet the IEE definition at the time of offer, contract award, and throughout the contract performance period. Immediate notification to the Contracting Officer is required if eligibility is lost.
• Documentation: Contracting Officers may request documentation of eligibility, and awards may be subject to protest.
• Registration: Successful offerors must be registered with the System of Award Management (SAM).
• Penalties: False or misleading information is subject to legal penalties.
• Required Fields: Offerors must provide:
  • Name of Federally Recognized Tribal Entity (if applicable)
  • Name of the 51% owner of IEE Firm
  • Business Name
  • DUNS Number
  • Certifying Signature
  • Print Name

This form is critical for any bidder seeking to participate in opportunities designated for or influenced by the Buy Indian Act. Bidders must accurately complete this form to self-certify their eligibility as an Indian Economic Enterprise. Failure to meet the definition or accurately complete the form could disqualify an offeror.