Blanket Purchase Agreements (BPAs) for Office Furniture in JAPAN***NOTE: This solicitation is intended only for sources duly authorized to operate and do business in Japan as prescribed by DFARS 225.1103(3).***

Solicitation / RFP / RFQ

This solicitation (N6264926QJ001) seeks to establish Blanket Purchase Agreements (BPAs) for furniture and related services for U.S. Navy installations in Japan. The objective is to create a streamlined and cost-effective sourcing solution to reduce procurement timelines and costs for commonly purchased furniture.

• Procurement and delivery of new furniture, including but not limited to: Household and Quarters Furniture, Office Furniture, Cabinets, Lockers, Bins, and Shelving, and Miscellaneous Furniture and Fixtures.

• Professional installation services for delivered furniture, including assembly, anchoring, and debris removal.

• Site visits and measurements for installation planning.

• Project management and coordination.

• Contract Type: Blanket Purchase Agreement (BPA).

• Period of Performance: March 1, 2026, to February 28, 2031.

• Estimated Value: The Government estimates, but does not guarantee, a total purchase volume of no more than $2,500,000.00 under this BPA.

• Maximum per Order: $350,000.00.

• Issuance of Calls: For each requirement, a Request for Quotation (RFQ) will be issued to all BPA holders.

• Evaluation Criteria: Quotes will be evaluated using a best value tradeoff based on price, delivery lead time, and past performance.

• Fair Opportunity: All qualified BPA holders will be given a fair opportunity to be considered for each BPA Call.

• This solicitation is intended only for sources duly authorized to operate and do business in Japan as prescribed by DFARS 225.1103(3).

• The government intends to provide an opportunity for new vendors to be added to this BPA through an "on-ramping" process, with potential annual open seasons.

• Points of Contact: Jon Miller, Contract Specialist, NAVSUP FLCY C243 (Contact information provided).

• Payment: Payments will be made in Japanese Yen (JPY) at the agreed-upon yen price(s).

• Delivery: In accordance with common commercial industry standards and instructions in each BPA Call.

• Invoicing: Via Wide Area Work Flow (WAWF) application in PIEE.

• Cybersecurity: Requires compliance with Cybersecurity Maturity Model Certification (CMMC) Level 1 (Self) or higher.

Form / Attachment / Pricing Sheet

This document is Attachment 3, titled "Past Performance References (PPI)" or "Past Performance Information (PPI)". It is a form designed to collect information about a bidder's past performance on previous contracts. This information will be used by the Contracting Officer to evaluate the bidder's suitability for the current opportunity.

• Contract Information: Requires contract number, date of contract, and contract period.

• Customer Information: Requires customer's name, point of contact, address, and Tel/Fax/Email.

• Contract Description and Total Amount: Requires a description of the work performed and the total contract amount.

• Performance Rating: Asks if the customer provided any performance rating regarding quality and timeliness. If 'Yes', bidders must attach the rating.

• Other Necessary Information: A section to provide any additional information that may help the Contracting Officer evaluate past performance.

• The form should be completed for each contract individually. If an offeror has multiple contracts, a separate form must be submitted for each.

• Past performance information will not be retained for source selection purposes for longer than three (3) years after contract completion.

Bidders must accurately complete this form to provide evidence of their past performance. This information is crucial for the government's evaluation of the bidder's capability to successfully perform the requirements of the current opportunity.

Form / Attachment / Pricing Sheet

This document is Attachment 2, "Technical Capability Info," for solicitation N6264926QJ001. It is an Excel workbook designed to collect detailed information from vendors regarding their capabilities to supply office furniture and related services. Vendors are instructed to enter responses only in yellow-highlighted cells and to follow specific formatting guidelines (e.g., '1' for 'yes', blank for 'no').

• README Tab: Provides general instructions for completing the workbook, including response format, password protection, and contact information for questions (Telephone: 0467 (63) 3763, Email: jon.r.miller17.ln@us.navy.mil).
• FLCY Info and $ Scope Tab: Details NAVSUP FLCY Yokosuka's functions, estimated annual purchase amounts for office furniture (up to $500,000), anticipated agreement term (5 years), and historical purchasing data (Feb 2021 - Jan 2026). It also lists commodities and services covered, including various types of office furniture and installation services.
• Supplier Info Tab: Requires vendors to provide contact information, company details (including NCAGE Code and SAM Registration Status), financial information (audited statements if available), revenue proportions from DoD and Japanese government entities, and details about their role as an OEM or dealer, including manufacturing capabilities and distribution methods.
• Delivery Reqs Tab: Asks vendors to indicate their shortest delivery lead-times for office furniture to specific US Navy installations in Japan and whether they have a local dealership capable of providing design/installation services.
• Product Types on Offer Tab: Requires vendors to specify their capability to supply various office furniture products (wood/non-wood, systems, modular, dormitory, classroom, industrial) and services (design, installation, relocation, disposal). It also asks about warranty conditions, quality assurance standards (JIS/ISO), recycled content, and ISO 90001 certification.
• Admin and Sales Capabilities Tab: Inquires about ordering methods, customized procurement websites, restocking policies, delivery documentation (packing lists, delivery tickets), invoicing/payment methods (GCPC, WAWF via PIEE), electronic documentation provision (drawings, specifications, project schedules), customer service availability, and the provision of a National Account Manager and after-sales service.

This document is critical for bidders to understand the specific technical and administrative capabilities the government requires. Completing this workbook accurately and thoroughly is essential for the evaluation of vendor proposals. It outlines the scope of products and services, delivery expectations, and required company information necessary to assess a vendor's suitability for the opportunity.

Solicitation / RFP / RFQ

This solicitation (N6264926QJ001) is issued by NAVSUP Fleet Logistics Center Yokosuka (FLCY) to identify qualified vendors in Japan capable of providing furniture and related services to U.S. Navy installations. The solicitation is intended for sources authorized to operate and do business in Japan. FLCY is seeking to establish new Blanket Purchase Agreements (BPAs) to replace current ones expiring in January 2026.

• Provision of furniture and ancillary services.

• Product Codes covered include Household Furniture (PSC 7105), Office Furniture (PSC 7110), Cabinets, Lockers, Bins and Shelving (PSC 7125), and Miscellaneous Furniture and Fixtures (PSC 7195).

• Service Codes include Installation of Equipment- Furniture (N071) and Installation of Equipment- Miscellaneous (N099).

• The government intends to establish multiple Blanket Purchase Agreements (BPAs).

• BPAs are a method for streamlining future acquisitions and do not obligate the U.S. Government to order supplies or services.

• Individual BPA Calls will not exceed the Simplified Acquisition Threshold.

• Eligibility Requirement: Firms must have an active registration in the U.S. Government's System for Award Management (SAM) by late February 2026.

• Submission Package Contents:

  • Completed Solicitation Form N6264926QJ001 (Blocks 17a., 30a., and 30b).
  • Completed Attachment 2, Technical Capability Info (Excel Workbook).
  • Completed Attachment 3, Past Performance References (1-3 references for contracts within the last three years).

• Deadline: All questions and final submissions must be emailed by 16:00 (4:00 PM) Japan Standard Time on 20 FEBRUARY 2026.

• Evaluation Factors:

  • Technical Capability (more important): Evaluated using Attachment 2.
  • Past Performance: Evaluated using provided sources, internal systems (FAPIIS, CPARS), and contracting officer knowledge. Factors include Recency, Relevancy, and Quality of Performance.

• Award Process: Best value tradeoff process, with the government reserving the right to award without discussions.

• This solicitation is intended only for sources duly authorized to operate and do business in Japan.

• The contact for submissions and questions is Jon R. Miller (jon.r.miller17.ln@us.navy.mil).

• After BPAs are established, BPA Calls will be awarded via Request for Quotation (RFQ) to all BPA holders, evaluated on best value tradeoff (price, delivery lead time, past performance).