BLM-CO WRFO VAULT TOILET CLEANING
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Bureau of Land Management (BLM) - Colorado is soliciting proposals for regular vault toilet cleaning and annual pumping services for its White River Field Office. This is a Total Small Business Set-Aside opportunity, structured as a Firm Fixed Price contract. The services are critical for maintaining sanitary conditions at designated recreation sites. Proposals are due March 3, 2026, by 1700 MT.
Scope of Work
The contractor will provide all personnel, equipment, supplies, and services for cleaning and pumping vault toilets at designated BLM White River Field Office sites. Key tasks include:
- Regular cleaning and annual pumping of vault toilets.
- Accessing, removing, transporting, and disposing of waste in compliance with regulations.
- Maintaining vault utilization at no more than 50% capacity.
- Responding to emergency service requests within 24 hours for vaults exceeding 50% capacity.
- Disinfecting surfaces, washing toilets, and restocking toilet paper.
- Providing detailed service reports and ensuring waste disposal at approved treatment plants.
Contract & Timeline
- Contract Type: Firm Fixed Price.
- Period of Performance: One base year (March 15, 2026 - March 14, 2027) with four (4) 12-month option years, extending potentially through March 14, 2031.
- Set-Aside: Total Small Business Set-Aside under NAICS 562991 (Septic Tank and Related Services, $9M size standard).
- Response Due: March 3, 2026, 1700 MT.
- Published Date: February 18, 2026.
Evaluation Factors
Award will be made based on Price and Other Factors, representing the best value to the Government. Technical Capability/Requirements and Past Performance are considered more important than price. However, price will be the deciding factor among the highest graded, technically acceptable offers. The Government intends to award without discussions, so offerors should submit their best proposal upfront.
- Technical Capability: Assessed on demonstrated experience with similar services, including how labor, supervision, quality control, tools, equipment, and supplies will be provided. Qualifications of key personnel are required. New businesses may submit a detailed business plan.
- Past Performance: Graded on relevancy, recency (within 3 years), and customer satisfaction. Offerors must provide contact information for prior work.
- Price: Revealed after other factors are graded and used to differentiate similarly graded offers.
Submission Requirements
To be considered responsive, bids must include:
- A signed SF-1449 with all company information and pricing filled out.
- A technical response/data sheet detailing the plan to complete the work.
- Email these items to pfrost@blm.gov by the closing date, with "140L1726Q0005 - BLM-CO WRFO Vault Toilet Cleaning and Pumping" in the subject line. The package must include company name, address, SAM UEI, POC name/email, and price.
Additional Notes
- The Service Contract Act Wage Determination (2015-5439) applies, outlining minimum wage rates and fringe benefits for Colorado counties including Eagle, Garfield, Lake, Moffat, Pitkin, Rio Blanco, and Routt.
- Exhibit A provides field maps illustrating vault toilet locations, which are crucial for understanding the geographic scope.
- Invoicing and payment will be processed via www.ipp.gov with a 14-day prompt pay after delivery.