Borescope Flexible Inspection Scope

Amendment / Modification

This amendment modifies solicitation 36C25526Q0314. The primary purpose is to provide answers to vendor questions and updated documentation.

Key changes include:

• Updated Statement of Requirements: Provides revised details on the required flexible inspection scopes.

• Updated Schedule: Contains revised schedule information.

• Response to Questions: Addresses a specific vendor question regarding whether the solicitation requires only the scope or the complete operational system.

• Statement of Requirements

• Schedule

• Solicitation Document (implicitly, by providing answers and updates)

• The amendment clarifies that the facility requires the entire kit/system for the scope to be fully operational.

• The amendment does not explicitly state a change to the offer receipt deadline, but bidders should ensure their offers reflect the clarified requirements.

Amendment / Modification

This amendment to solicitation 36C25526Q0314 serves to:

• Add provisions and incorporate them into the full text of the solicitation.

• Add language to Section E.2, "Offeror's Addendum."

• Section E.2, "Offeror's Addendum"

• General provisions (added to full text)

• Bidders are instructed to use the attached RFQ (Request for Quotation).

• The purpose of this amendment is to incorporate additional provisions and language, indicating potential changes to the original solicitation's requirements or submission instructions. Bidders should carefully review the attached RFQ and the incorporated provisions.

Solicitation / RFP / RFQ

This solicitation is for the procurement of eight (8) Video Borescope Flexible Inspection Scopes for the Department of Veterans Affairs, Eastern Kansas Healthcare System (Leavenworth and Topeka VA Medical Centers). The scopes are intended for the inspection of medical or surgical instrumentation, specifically for small channels (0.6mm to 1.9mm) and GI Endoscopes.

• Quantity: 8 units (5 for Leavenworth, 3 for Topeka)

• Must fit into channels from 0.6mm to 1.9mm.

• Must be able to inspect GI Endoscopes.

• Must include software updates, Policy/Procedure (SOP) support, and In-service/Training/CEU programs.

• Features: 0º Angle of View, adjustable brightness, handpiece for image capture, White Balance, USB connection to computer, camera connector for digital inspection scope.

• All necessary equipment for operational use must be included.

• Contract Type: Firm Fixed Price, Purchase Order.

• Delivery: FOB Destination.

• Delivery Schedule: Within 30 Days After Receipt of Order (ARO) for both Leavenworth and Topeka locations.

• Offers are due by April 16, 2026, 11:00 am CDT.

• Submission is electronic via email to veronica.flores@va.gov.

• Offers must be submitted in two parts: Priced Response and Non-Priced Response.

• Evaluation factors: Technical Capability, Past Performance, and Price. Technical and Past Performance are significantly more important than price.

• The Government intends to award without discussions.

• This acquisition is a Total Small Business Set-Aside.

• Offerors must be registered in SAM.gov.

• Offerors must be verified in SBA Small Business Search if applicable.

• Vendor must be an authorized distributor and submit an Authorized Distributor Letter from the OEM with their quote.

• All questions must be submitted via email by April 13, 2026, 11:00 am CDT.

• The NMR “Exception” is applicable.

• The solicitation incorporates FAR clauses by reference, including 52.212-1, 52.212-4, and 52.212-5.

Solicitation / RFP / RFQ

This solicitation is for the procurement of Video Borescope Flexible Inspection Scopes for the Department of Veterans Affairs, Eastern Kansas Healthcare System (Leavenworth and Topeka VA Medical Centers). The scopes are intended for inspecting the internal lumens of medical and surgical instrumentation, aligning with current healthcare standards for equipment quality assurance.

• Quantity: 8 units (5 for Leavenworth, 3 for Topeka).

• Specifications: Must fit into channels from 0.6mm to 1.9mm, capable of inspecting GI Endoscopes.

• Features: Includes software updates, Policy/Procedure (SOP) support, Inservice/Training and CEU programs. Specific features include a 0º angle of view, adjustable brightness, handpiece for image capture, White Balance, USB camera cable connection, USB Type-A Male connector, and a camera connector for the digital inspection scope. All necessary equipment for operational use must be included.

• OEM Authorization: Vendor must be an authorized distributor and submit an Authorized Distributor Letter from the OEM with their quote.

• Contract Type: Firm Fixed Price, FOB Destination Purchase Order.

• Delivery: Within 30 Days After Receipt of Order (ARO) to both Leavenworth and Topeka VA Medical Centers.

• Submission Deadline: April 16, 2026, 11:00 am CDT.

• Submission Method: Electronic email to veronica.flores@va.gov.

• Offer Structure: Submit in two parts: Priced Response (SF 1449, Section B.1, B.4, detailed quote, Authorized Distributor Letter) and Non-Priced Response (technical capabilities, past performance). The Non-Priced Response must not contain company identifying marks or pricing.

• Evaluation Factors: Technical Capability, Past Performance, and Price. Technical and Past Performance combined are considered significantly more important than price.

• Questions Deadline: April 13, 2026, 11:00 am CDT via email to veronica.flores@va.gov.

• Set-Aside: Total Small Business Set-Aside.

• Registration: Offerors must be registered in SAM.gov and verified in SBA Small Business Search at the time of offer submission and contract award.

• The NMR "Exception" is applicable.

• All requirements must be submitted as instructed in "Addendum to 52.212-1 Instructions to Offerors", Section E.2, to be considered responsive.