Boundary Survey for 8.45 acre parcel to support Land Lease Renewal

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the RFQ for the KoKe'e Boundary Survey at Koke’e Air Force Site (AFS), Kauai, Hawaii.

• Question 1: A vendor inquired whether this is a new contract or if an incumbent was performing these services, requesting the previous contract number if applicable.
• Response 1: The government confirmed that this is a new contract.

This clarification confirms that the opportunity is a new contract, not a continuation of previous services. No changes to requirements, due dates, or submission rules were indicated.

Form / Attachment / Pricing Sheet

This document, "Offerors Representations and Certifications," is a standard form (FAR 52.212-3) that offerors must complete when responding to solicitations for commercial products and commercial services. It requires offerors to provide specific representations and certifications regarding their business status, compliance with various regulations, and other relevant information.

• Annual Representations and Certifications: Offerors can either confirm that their representations and certifications are current and accurate in the System for Award Management (SAM) or complete specific paragraphs (c through v) of this provision if they have not done so electronically or if updates are needed for this specific solicitation.
• Business Status: Includes representations regarding small business status, veteran-owned small business (VOSB), service-disabled veteran-owned small business (SDVOSB), small disadvantaged business (SDB), women-owned small business (WOSB), economically disadvantaged women-owned small business (EDWOSB), and HUBZone small business concerns. Joint venture information may also be required.
• Regulatory Compliance: Covers certifications related to Equal Opportunity, payments to influence Federal transactions, Buy American Act, Trade Agreements, responsibility matters (debarment, suspension), knowledge of child labor, restricted business operations in Sudan, prohibition on contracting with inverted domestic corporations or entities engaging in certain activities related to Iran, and covered telecommunications equipment or services.
• Ownership and Tax Information: Requires information on the offeror's ownership structure, including immediate and highest-level owners, and taxpayer identification number (TIN).

This document is critical for bidders to accurately represent their business status and compliance with federal regulations. Failure to complete these representations and certifications correctly can impact eligibility for award or lead to disqualification. Bidders must carefully review each section and provide truthful and accurate information, either by referencing their SAM profile or by completing the relevant sections of the form.

Solicitation / RFP / RFQ

This solicitation (RFQ No. 47PH5426Q0010) is for a commercial contract to perform a boundary survey for an 8.45-acre parcel at Koke'e Air Force Site (AFS), Kauai, Hawaii. This survey is to support the renewal of a land lease agreement with the State of Hawaii. The General Services Administration (GSA) is acting as the agent for the U.S. Air Force (USAF).

• Perform a boundary survey of the 8.45-acre parcel.

• List all USAF and GSA as intended users.

• Provide a legal description and plat map for the parcel.

• Deliverables include draft surveys in PDF format, legal descriptions in Word format within 90 days of award, and final surveys within 15 days of receiving Government comments.

• Final drawings must be provided in Adobe PDF and AutoCAD formats.

• The survey must be prepared by a professional land surveyor(s) registered or licensed in the State of Hawaii.

• The work is non-personal services, meaning the government will not exercise supervision or control over the service providers.

• Contract Type: Firm Fixed Price.

• Period of Performance (POP): 180 days from Notice to Proceed (NTP). The estimated contract closeout is six (6) months from award.

• The specific POP is listed as 02/12/2026 - 08/11/2026.

• Questions Deadline: Wednesday, January 28, 2026, by 3:00 PM EST.

• Offers Due Date: Wednesday, February 04, 2026, by 3:00 PM EST.

• Submission Method: Offers, modifications, or withdrawals are authorized via email to rhiannon.martin@gsa.gov with a cc to huy.le@gsa.gov.

• Proposal Contents: Two separate volumes are required: a Price Proposal and a Technical Proposal, along with Representations and Certifications.

• Evaluation Factors: Offers will be evaluated based on Price, Approach, Past Experience and Performance, and Key Personnel. Price is considered more important than non-price factors.

• This acquisition is listed as unrestricted.

• The solicitation includes numerous FAR and GSAR clauses and provisions.

• Several attachments are provided, including the SOW, Lease from the State of Hawaii, and site maps.

• A post-award kick-off meeting is required within seven (7) calendar days of award.

• Weekly progress updates via email are required.

• Travel is the contractor's responsibility and will not be reimbursed unless approved by the COR.

• GSA will not provide government-furnished equipment but will facilitate access to necessary data and information.