Ink & Pads for Inkjet Printers (RICOH INFOPRINT 5000) for CPS Sites: IRS Detroit and Ogden

SOL #: 5000226246Combined Synopsis/SolicitationSole Source

Overview

Buyer

Treasury

Internal Revenue Service

TAXPAYER FOCUSED SUPPORT

Washington, DC, 20224, United States

Place of Performance

Detroit, MI

NAICS

Office Equipment Merchant Wholesalers (423420)

PSC

Office Supplies (7510)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/92fafca993674817b9d3dc9d68abb047/view

Timeline

Posted

Mar 11, 2026

Last Updated

Apr 28, 2026

Submission Deadline

Apr 27, 2026, 2:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Internal Revenue Service (IRS), Taxpayer Services, is issuing a Combined Synopsis/Solicitation for Ink & Pads for Ricoh InfoPrint 5000 Inkjet Printers for its CPS sites in Detroit, MI and Ogden, UT. This is a Firm-Fixed-Price contract for a Sole Source / Brand Name requirement, specifically for Ricoh USA products. Quotes are due April 28, 2026, 10:00 AM EST.

Purpose & Context

This acquisition is for a one-time delivery of essential ink and ink collection pads for Ricoh InfoPrint 5000 printers, which are critical for processing taxpayer correspondence and payments. Failure to maintain these systems would significantly impact mission operations and delay taxpayer service delivery. The government intends to award a firm-fixed-price contract to Ricoh USA.

Scope of Work

The contractor shall provide specific quantities of:

Ink Bags: "12X8201, ip5000 Dye Plus V2 Black" (600 bags for Detroit, 900 for Ogden).
Ink Collection Pads: "12X1675, IP5000 Ink Collection Pads" (28 pads for Detroit, 48 pads for Ogden). Delivery is required within 30 calendar days after receipt of order (ARO) to the specified IRS locations. No on-site work is performed by the vendor; IRS employees will install consumables.

Contract Details

Contract Type: Firm-Fixed-Price
Set-Aside: N/A – Sole Source / Brand Name (Ricoh OEM products required)
NAICS Code: 423420 – Office Equipment Merchant Wholesalers (except computers and peripherals)
PSC Code: 7510 – Office Supplies
Place of Performance: IRS Detroit, MI and IRS Ogden, UT
Quote Validity: Quotes must remain valid for 60 days.

Submission & Evaluation

Questions Due: April 24, 2026, 10:00 AM EST (use Attachment 2 – Q&A Template).
Quotes Due: April 28, 2026, 10:00 AM EST.
Submission Method: Via email to the Points of Contact.
Evaluation Criteria: Lowest Price Technically Acceptable (LPTA). Vendors must meet all RFQ and SOW requirements, be a responsible contractor, and provide Ricoh OEM products. Proof of Ricoh Authorized/Certified Reseller status is required.
Eligibility: Vendors must be active in SAM.gov at the time of award. Non-OEM or refurbished ink would void the manufacturer's warranty.