(BRAND NAME) Ink & Pads for Inkjet Printers (RICOH INFOPRINT 5000) for CPS Sites: IRS Detroit and Ogden

Statement of Work (SOW)

This Statement of Work outlines the requirements for supplying ink and pads for RICOH INFOPRINT 5000 inkjet printers used at IRS sites in Detroit and Ogden.

• The contractor shall provide the following supplies:

  • Ink: 12X8201, ip5000 Dye Plus V2 Black (2 bags per case)
    • Quantity: 600 bags for IRS Detroit (CPS East)
    • Quantity: 900 bags for IRS Ogden (CPS West)
    • Quantity: 600 bags for IRS Ogden (CPS West)
  • Ink Collection Pads: 12X1675, IP5000 Ink Collection Pads (4 pads per carton)
    • Quantity: 28 pads for IRS Detroit (CPS East)
    • Quantity: 28 pads for IRS Ogden (CPS West)
    • Quantity: 20 pads for IRS Ogden (CPS West)

• Delivery: Supplies must be delivered no later than 30 calendar days from the date of award to all specified locations.

• Performance Site: No work is performed by the vendor. IRS employees will install the consumable supplies.

• Supplies are for specific printer models (RICOH INFOPRINT 5000).

• Delivery is required to designated IRS CPS East (Detroit, MI) and CPS West (Ogden, UT) locations.

Amendment / Modification

This amendment provides updates to Solicitation #5000226246:

• The title has been updated to include "Brand Name", and "Sole Source" has been removed from the General Information section.

• Contract Line Item Numbers (CLINs) 0003 and 0006 have been deleted entirely.

• Consequently, the total quantity and overall scope of the requirement have been reduced.

• All references to CLINs 0003 and 0006 have been removed throughout the solicitation.

• Title and General Information section.

• Contract Line Item Numbers (CLINs) 0003 and 0006.

• Overall scope and quantity of the requirement.

• The deadline for receipt of quotations has been extended to Friday, May 1, 2026, at 10:00 AM EST.

• Vendors must acknowledge receipt of this amendment to be considered for award, either by signing and returning the SF-30 with their quotation or by the method specified in the original solicitation.

Amendment / Modification

This document is Amendment 0001 to the Request for Quotation (RFQ) 5000226246.

• The document title indicates it is an amendment.

• The content includes the full text of the RFQ, as amended.

• The original RFQ was issued on April 28, 2026.

• The Response Due Date remains May 1, 2026, at 10:00 AM EST.

• The Deadline for Questions remains April 29, 2026, at 10:00 AM EST.

• The solicitation is for Ricoh ink and ink collection pads for Ricoh InfoPrint 5000 printers.

• Award will be made on a Lowest Price Technically Acceptable (LPTA) basis.

• Key vendor requirements include proof of Ricoh Authorized/Certified Reseller status and confirmation that all products are Ricoh OEM.

• The contract type is Firm-Fixed-Price (FFP).

• Set-Aside Type is Unrestrictive, with NAICS Code 423420 and PSC Code 7510.

Solicitation / RFP / RFQ

The Internal Revenue Service (IRS) is seeking quotations for the procurement of Ricoh ink and ink collection pads for Ricoh InfoPrint 5000 printers. This solicitation is issued under Federal Acquisition Regulation (FAR) Part 12 for commercial products and services.

• Ricoh ink and ink collection pads for Ricoh InfoPrint 5000 printers.

• Products must be Ricoh OEM (Original Equipment Manufacturer).

• Vendors must provide proof of Ricoh Authorized/Certified Reseller status.

• Delivery is required within 30 days after receipt of order (ARO) FOB Destination.

• Contract Type: Firm-Fixed-Price (FFP).

• Quotes must remain valid for 60 days.

• Questions Deadline: April 24, 2026, 10:00 AM EST (Use Attachment 2 – Q&A Template).

• Quote Due Date: April 28, 2026, 10:00 AM EST.

• Quotes must be submitted via email to the Points of Contact.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA).

  • To be considered, vendors must meet all RFQ and SOW requirements, be a responsible contractor, and provide Ricoh OEM products.

• Set-Aside Type: Unrestrictive.

• NAICS Code: 423420 – Office Equipment Merchant Wholesalers (except computers and peripherals).

• Size Standard: 200 employees.

• PSC Code: 7510 - Office Supplies.

• Contracting Officer: Tanya Burnett (tanya.r.burnett@irs.gov)

• Contract Specialist: Ingrid Harris (ingrid.a.harris@irs.gov)

• Vendors must be active in SAM.gov at the time of award.

• Offerors are responsible for reviewing all applicable FAR Provisions and Clauses (pages 7-34).

• Attachment 1: Statement of Work (SOW).

• Attachment 2: Questions & Answers Template.

Sole Source Justification

This document justifies a sole-source acquisition for ink and ink collection pads for Ricoh Infoprint 5000 high-speed inkjet printers used by the IRS Correspondence Production Services (CPS) at their Detroit, MI, and Ogden, UT sites. These printers are essential for producing over 200 million letters annually.

• OEM-certified ink specifically designed for the Ricoh Infoprint 5000 printers.

• Ink Collection Pads for the same printers.

• The acquisition is at or below the Simplified Acquisition Threshold.

• The estimated dollar value is redacted.

• The requisition number is 5000226246.

This document is a justification for a sole-source award, not a solicitation for proposals. The government intends to procure directly from the sole source identified.

This is a sole-source justification, not an eligible set-aside.

• The use of non-OEM or refurbished ink would void the manufacturer's warranty and could lead to printer breakdowns, requiring costly service calls.
• The vendor identified is Ricoh USA Inc.
• The justification is based on the exclusive availability of the required ink and collection pads from Ricoh, the original equipment manufacturer.
• The acquisition is compliant with TAA (Trade Agreements Act).

Statement of Work (SOW)

This Statement of Work outlines the requirements for supplying ink and pads for RICOH INFOPRINT 5000 inkjet printers used at IRS Detroit and IRS Ogden CPS sites.

• The contractor shall provide the following supplies:

  • Ink Cartridges: 12X8201, ip5000 Dye Plus V2 Black (2 bags per case). Quantities required are 600 bags for IRS Detroit and 900 bags for IRS Ogden.
  • Ink Collection Pads: 12X1675, IP5000 Ink Collection Pads (4 pads per carton). Quantities required are 28 pads for IRS Detroit and 28 pads for IRS Ogden, plus 20 pads for IRS Ogden.

• Delivery: Supplies must be delivered no later than 30 calendar days from the date of award to all specified locations.

• Performance Site: No work is performed by the vendor at the performance site. Consumable supplies will be installed by IRS employees.

• Shipping information and specific locations (IRS CPS East, IRS CPS West) are detailed for each item and quantity.

Statement of Work (SOW)

To procure ink and pads for Ricoh InfoPrint 5000 inkjet printers used at IRS sites in Detroit and Ogden.

• The contractor shall provide specific quantities of "12X8201, ip5000 Dye Plus V2 Black (2 bags per case)" ink bags.

• The contractor shall provide specific quantities of "12X1675, IP5000 Ink Collection Pads (4 pads per carton)".

• Supplies are to be delivered to IRS Detroit and IRS Ogden.

• Delivery is expected within 15-30 days after receipt of order.

• No work is performed by the vendor on-site; consumable supplies will be installed by IRS employees.

• The Government seeks vendors capable of providing brand name supplies.