Brand Name Mandatory Marotta Fittings (LEVEL 1)

Solicitation / RFP / RFQ

This is a Combined Synopsis/Solicitation (RFQ SPMYM326Q2015) for commercial items, prepared in accordance with FAR Part 12 and Simplified Acquisition Procedures (FAR 13). The Portsmouth Naval Shipyard is seeking responses from qualified sources for specific items, detailed in the attached RFQ. This announcement serves as the only solicitation; no paper copies will be issued.

• The specific items required are detailed in the RFQ attachments.

• This requirement is brand name mandatory to Marotta due to being proprietary. Quotations for different manufacturers will not be considered.

• Offerors must complete and return the attached Security Agreement if drawings are required for quotation.

• Offerors must complete and include Provisions 52.204-24, 52.204-26, 252.204-7016, and 252.204-7019 with their offer.

• FSC Code: 4730

• NAICS Code: 332919

• Small Business Standard: 750

• Applicable clauses and provisions are in effect through FAC 2025-06 and DFARS Change Notice 20251110.

• Evaluation criteria: Lowest Price Technically Acceptable (LPTA).

• Vendor responsibility will be determined using PPIRS and in accordance with FAR 9.104.

• Submission Deadline: February 3, 2026, at 4:00 PM EST.

• Quotations must be submitted via email to Thomas.AppleJr@dla.mil and DLA-KME-QUOTATIONS@DLA.MIL.

• Required quote information includes: price(s), FOB point, Cage Code, point of contact (name and phone number), GSA contract number (if applicable), business size under NAICS Code, and preferred payment method (GCPC or WAWF).

• Payment terms are Net 30 Days AFTER acceptance of material.

• This requirement is a 100% Small Business Set-Aside.

• Offerors must be registered in the System for Award Management (SAM) database.

• If not the manufacturer, provide Manufacturer’s Name, Location, and Business Size.

• Refer to attachments for the full RFQ, drawings, security agreement, and specific provisions/clauses.

• Offerors must list the country of origin for each line item.

• Completed copy of FAR 52.212-3 and its ALT I (if not updated in SAM) must be included.

• Point of Contact: Thomas Apple, Thomas.AppleJr@dla.mil.

Form / Attachment / Pricing Sheet

This document is a Technical Data Package (TDP) for ITEM 27, FITTING (NIIN: PNTDP0161, P/N-192855). It details the technical requirements, specifications, and quality assurance provisions for this specific item.

• Scope: Emphasizes the critical nature of the material for shipboard systems and the need for strict adherence to quality and certification requirements.
• Applicable Documents: Lists numerous standards and specifications (e.g., ANSI, ASTM, ISO, MIL-STD) that govern the material, testing, and quality systems.
• Requirements: Outlines specific requirements for material certification (chemical and mechanical analysis), hydrostatic testing, welding procedures, and compliance with "SPECIAL EMPHASIS MATERIAL" standards.
• Quality Assurance: Details requirements for the contractor's quality system (ISO-9001, MIL-I-45208), inspection procedures, and government source inspection.
• Traceability and Certification: Mandates strict traceability from raw material to the finished component, including specific marking and documentation requirements.
• Definitions: Provides definitions for various terms related to quality assurance, critical safety items, waivers, deviations, and engineering changes.

This TDP is crucial for any bidder intending to supply ITEM 27, FITTING. It defines the exact technical, quality, and documentation standards that must be met. Bidders must carefully review all referenced specifications and requirements to ensure their proposed product and processes comply fully. Failure to meet these requirements, particularly regarding material certification, traceability, and testing, will result in rejection.

Solicitation / RFP / RFQ

This document is a solicitation (RFQ) for the procurement of FITTINGS, specifically ASTM A582, CRES 303 COND A, part number 192856 and 192855, as detailed in Technical Data Packages PNTDP0160 and PNTDP0161 respectively. The solicitation is issued by DLA MARITIME - PORTSMOUTH.

• FITTING, ASTM A582, CRES 303 COND A, PN 192856 (DWG 283486-0001 REV L)

• FITTING, ASTM A582, CRES 303 COND A, PN 192855 (DWG 283486-0001 REV L)

• Data Requirements as specified in Exhibit A and Exhibit B.

• Items require unique item identification (IUID) if the Government's unit acquisition cost is $5,000 or more, or as otherwise specified.

• Solicitation Number: SPMYM326Q2015

• Offer Due Date: 06 Feb 2026, 04:00 PM

• Contract Type: Firm Fixed Price (as indicated for items)

• Delivery: On or before 02 Mar 2026 to PORTSMOUTH NAVAL SHIPYARD GF, KITTERY, ME.

• NAICS Code: 332919

• Size Standard: 750

• Method of Solicitation: Request for Quote (RFQ)

• Offers will be evaluated by adding a factor of 10 percent to the price of all offers, except for offers from HUBZone small business concerns that have not waived the evaluation preference, and otherwise successful offers from small business concerns.

• Specific evaluation criteria are detailed within the solicitation, including provisions for HUBZone small business concerns.

• This acquisition is a Small Business set-aside.

• It is also designated for HUBZone Small Business.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-5 by reference.

• Detailed contract clauses and provisions are included, covering areas such as inspection, acceptance, payment, shipping, and unique item identification.

• Specific notes regarding packaging, marking, and certification requirements are provided.

Form / Attachment / Pricing Sheet

This document, a Technical Data Package (TDP), outlines the specific requirements for Item 24, a Fitting (P/N 192856), for a crucial shipboard system. It details material specifications, applicable documents, and stringent requirements to ensure the integrity and safety of the component.

• Scope: Emphasizes the critical nature of the material and the need for special control procedures due to potential risks associated with failure.
• Applicable Documents: Lists numerous industry and military standards (e.g., ANSI, ASTM, ISO, MIL-STD) that must be adhered to.
• Requirements:
  • Fabrication must be in accordance with MAROTTA CONTROLS, INC DWG 283486-0001.
  • Material for parts requires quantitative chemical and mechanical analysis (ASTM A582, CRES 303, Cond A).
  • Hydrostatic testing is required for Item 24, Fitting.
  • Welding must comply with specific standards (S9074-AR-GIB-010A/278 and S9074-AQ-GIB-010/248).
  • A Certificate of Compliance (SPECIAL EMPHASIS MATERIAL) is mandatory.
  • Strict configuration control and change proposal procedures are outlined.
  • Mercury and mercury-containing compounds are prohibited.
• Quality Assurance: Details requirements for quality systems (ISO-9001 or MIL-I-45208), inspection, testing, and documentation.
• Traceability and Certification: Mandates comprehensive traceability from material to certification test reports, including specific marking and documentation requirements.

This document is crucial for any bidder intending to supply Item 24, Fitting. It defines the exact technical specifications, quality standards, testing protocols, and documentation required. Bidders must ensure their proposed product and manufacturing processes fully comply with all listed requirements, standards, and drawings to be considered compliant. Failure to meet these stringent requirements, particularly those related to "SPECIAL EMPHASIS material," will result in rejection.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that outlines the specific data items required from a contractor for "ITEM 27, FITTING, PN 192855". It details the titles, authorities, contract references, and submission requirements for each data item.

• Data Item A001: Inspection and Test Plan (DI-QCIC-81110 (SE))

• Data Item A002: Cert Data for Special Emphasis Material (DI-MISC-81020 (DD))

• Data Item A003: Certification/Data Report - Special Emphasis C of C (DI-MISC-80678 (CCDD))

• Data Item A004: Certification/Data Report - Test Certifications (Hydro Testing) (DI-MISC-80678 (DD))

• Certification data must be submitted to Portsmouth Naval Shipyard for review and acceptance prior to each shipment of material.

• Each data item submitted by the vendor must be under a separate shipment number.

• No material is to be shipped prior to the receipt of Acceptance.

• Payment and submission of data are governed by clauses 252.232-7006, 252.232-7003, or 52.232-36.

This CDRL is critical for bidders to understand the specific documentation and testing requirements that will be imposed upon contract award. It details the types of reports, certifications, and plans that must be generated and submitted, including specific testing parameters for hydrostatic testing (e.g., pressure, duration, medium, and acceptance criteria for leakage and deformation). Failure to comply with these data submission requirements can impact payment and shipment schedules.

Forms / Attachments / Pricing Sheets

This document, a Contract Data Requirements List (CDRL), outlines the specific data items required from a contractor for "ITEM 24, FITTING, PN 192856". It details the nature of the data, its authority, contract reference, and submission requirements.

• Data Item No. A001: Inspection and Test Plan (DI-QCIC-81110).
• Data Item No. A002: Certification Data for Special Emphasis Material (DI-MISC-81020).
• Data Item No. A003: Certification/Data Report for Special Emphasis C of C (DI-MISC-80678).
• Data Item No. A004: Test Certifications (Hydro Testing) (DI-MISC-80678).
• General Remarks: For all data items, payment and submission refer to clauses 252.232-7006 and 252.232-7003 or 52.232-36. Certification data must be submitted to Portsmouth Naval Shipyard for review and acceptance prior to each shipment. Each data item must be submitted under a separate shipment number, and no material can be shipped before receiving acceptance.

This document is crucial for bidders as it specifies the exact documentation and certifications required as part of the contract. Understanding these requirements is essential for accurate proposal preparation and successful contract execution. Bidders must ensure they can meet these data submission and certification standards, particularly the pre-shipment review and acceptance process by the Portsmouth Naval Shipyard.

Form / Attachment / Pricing Sheet

This document is a Security Agreement for the Protection of Naval Nuclear Propulsion Information (NNPI). It outlines the stipulations for handling sensitive specifications and documents provided as part of solicitations SPMYM326Q2016 / SPMYM326P2016.

• The undersigned acknowledges receipt of sensitive specifications and documents.
• Information must be used solely for preparing quotations or processing orders.
• Information shall not be transmitted outside the company or to foreign nationals.
• Specifications must be maintained securely and under surveillance.
• Documents shall not be copied unless permitted by the Contracting Officer.
• Documents must be returned in their entirety to Portsmouth Naval Shipyard upon contract completion.
• The undersigned agrees to comply with these stipulations.

This form is required for bidders who will be provided with sensitive NNPI. It details the strict handling, usage, and return requirements for such information. Bidders must understand and agree to these terms to handle the sensitive data associated with the opportunity. It also references DD Form 2345 as an enclosure, which may be relevant for eligibility or security clearance.

Form / Attachment / Pricing Sheet

This document contains several Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses and provisions that are critical for potential bidders to understand. These clauses outline specific requirements, prohibitions, and representations related to telecommunications equipment, supply chain security, small business status, cybersecurity, and payment procedures.

• FAR 52.204-26, 52.204-24, 52.204-25, 52.204-27, 52.204-29, 52.204-30: These provisions and clauses address prohibitions and representations concerning covered telecommunications equipment or services, including those from specific foreign entities (e.g., China), and prohibit the use of certain applications like TikTok. They also detail requirements related to the Federal Acquisition Supply Chain Security Act (FASCSA) orders, requiring bidders to represent their compliance or disclose any non-compliance.
• FAR 52.219-1: This provision requires small business representations, including status as a small business, small disadvantaged business, women-owned small business, veteran-owned small business, service-disabled veteran-owned small business, or HUBZone small business.
• DFARS 252.204-7016, 252.204-7019, 252.204-7020: These clauses relate to covered defense telecommunications equipment or services, NIST SP 800-171 DoD assessment requirements for contractor information systems, and the procedures for conducting and reporting these assessments.
• DFARS 252.232-7006: This clause provides instructions for electronic invoicing and payment requests through the Wide Area Workflow (WAWF) system.
• DLAD Clauses (C01, C02, C03, C04, C07, C14) and Procurement Notes: These cover various aspects such as superseded part numbers, manufacturing phase-out, supply chain traceability, unused former government surplus property, Warstopper Program material, and correction of nonconforming packaging.
• Local Clauses (YM3): These include specific instructions for the Portsmouth Naval Shipyard, such as consignment, marking requirements (MIL-STD-129, ASTM-D-3951), hazardous material handling, and inspection/acceptance procedures.

Bidders must carefully review all included clauses and provisions to understand their obligations and requirements. This includes making necessary representations regarding telecommunications equipment, supply chain security, and small business status. Compliance with cybersecurity requirements (NIST SP 800-171) and understanding the WAWF payment process are also critical. Failure to comply with these requirements may impact eligibility for award or contract performance.