Building 1231 Replace RTU

Quick Summary

The Department of the Navy, NAVFACSYSCOM MID-ATLANTIC, is soliciting proposals for the "Building 1231 Replace RTU" project at Marine Corps Base Camp Lejeune, North Carolina. This project involves the removal and replacement of rooftop units (RTU-7 and RTU-10) and associated work. The estimated cost range is between $250,000 and $500,000. This is a Total Small Business Set-Aside, however, only specific, pre-listed contractors are eligible to submit proposals. The final proposal due date is January 23, 2026, at 3:00 PM EST.

Scope of Work

The project's objective is to remove and replace RTU-7 and RTU-10 rooftop units at Building 1231, Marine Corps Exchange. This includes all incidental related work, as detailed in the Statement of Work (SOW) and architectural/engineering drawings. The drawings provide critical details on demolition, new HVAC system installation, ductwork, piping, controls, electrical systems, and integration with the Building Automation System (BAS).

Key Requirements & Constraints

• Work Schedule: Crane work and rooftop change-out must occur at night (between 2000 and 0700).
• Roof Integrity: Roof penetrations must be completed and weather-tight on the same day.
• Seasonal Restriction: No work is permitted between November 1st and December 31st.
• Phased Replacement: RTUs must be removed and replaced two units at a time, becoming operational within 24 hours.
• Tenant Coordination: The tenant requires 14 days' notice before rooftop change-out.
• Supervision: One individual may serve as Superintendent, Quality Control Manager, and Safety & Health Officer if qualified for all roles.
• Roof Curb: Existing roof curbs may be reused if rust-free and in good working condition. Wind-rated calculations are not required if adapter curbs are not needed.

Contract Details

• Contract Completion: 360 days after award.
• Liquidated Damages: $880 per Calendar Day.
• Wage Determination: General Decision Number NC20260010, dated 01/02/2026.
• Bond Requirements: Payment bond for proposals $35K+, and bid, payment, and performance bonds for proposals $150K+. No bonds for proposals less than $35K.
• Funding Note: Funding may not be available; no award will be made if funds are not available. Offerors will not be reimbursed for proposal costs.
• Compliance: Executive Order 13706 (Paid Sick Leave for Federal Contractors) and Buy American Requirement-Construction Materials provision apply.

Submission & Evaluation

• Proposal Due Date: January 23, 2026, at 3:00 PM EST.
• Email for Proposals: Edward.e.pelser.civ@us.navy.mil and lauren.f.loconto.civ@us.navy.mil.
• Requests for Information (RFIs) Cut-off: January 5, 2025 (Note: This date appears to be in the past, likely a typo in the original RFP or not updated by amendment).
• Site Visit: Scheduled for December 30, 2025, at 1000 at Building 1231 (Note: This date is also in the past).
• Basis for Award: Lowest Price.
• Proposal Acceptance Period: 60 days from receipt of offers.

Eligibility & Set-Aside

This opportunity is a Total Small Business Set-Aside. However, the solicitation explicitly states that only the following contractors may submit a proposal: Mechworks Mechanical Contractors, Inc.; North State Mechanical, Inc.; and R&W Construction Company, Inc.

Amendments & Notes

Amendment 0002 extended the proposal receipt date to January 23, 2026, at 1500 EST and updated the wage determination to NC20260010 (01/02/2026). It also provided clarifications on various project details. Amendment 0001 clarified details regarding existing roof curb reuse and wind-rated calculations. Bidders must acknowledge receipt of all amendments with their proposal submission. Specifications and drawings are available as attachments on SAM.gov.