Building 307 Roof Inspection

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding the "167th Building 307 Roof Inspection" opportunity.

• Security Clearances: No specific security clearances are required for contractor personnel performing the inspection.
• Base Access/Badging: Passes will be provided pending a background check for temporary base access and badging.
• Escorted Access: Personnel will have unescorted access due to badging, but SFS may require an escort if access to the flightline side of the roof is needed.
• Site Visit: A site visit is scheduled for May 5th from 0900-1100. Attendees must complete attached documents, including a legible copy of their driver's license, and send them to philip.henderson.5@us.af.mil.
• Building Map: A map outlining Building 307 is attached.
• Building Size: The roof of Building 307 is approximately 70,000 sq ft.
• Roof System: The roof system is metal pitched.
• Building Floors: Building 307 has 2 floors.
• Thermal Imaging: No specific thermal imaging software or format is required, but the Government does require a report showing areas of moisture infiltration as part of the inspection.

This Q&A document clarifies requirements related to site access, building details, and inspection deliverables, which may impact how bidders prepare their quotes and proposals.

Questions & Answers / Clarifications

This document provides clarification regarding the "W50S8V-26-Q-0020 Building 307 Roof Inspection" opportunity.

• Thermal Imaging Requirement: The Government requires thermal imaging as part of the inspection. Bidders must provide a report that shows areas of moisture infiltration.

This clarification confirms a specific requirement for the roof inspection, emphasizing the need for thermal imaging and reporting of moisture infiltration areas. Bidders should ensure their proposals and inspection plans incorporate this requirement.

Form / Attachment / Pricing Sheet

This document is an "Application for Contractor Personnel & Visitor Passes to Work or Visit Under Air Force/Air National Guard." It is used to request access badges for individuals working on or visiting Air Force/Air National Guard facilities under contract.

• Section I: Collects contractor/visitor personal information (name, DOB, SSN, country of birth), driver's license/vehicle information, and insurance details. It also includes a certification statement regarding the accuracy of information and a signature block for the employee/visitor and prime contractor.
• Section II: To be completed by the Contracting Office/Sponsoring Activity, verifying the individual's need for access based on contract requirements. It includes fields for contract number, expiration date, days/hours worked, place of duty, and the name/signature of the Contracting Officer/Specialist/Sponsor.
• Section III: To be completed by Security Forces Pass and ID, documenting badge issuance, dates of issue and expiration, and NCIC check status.
• Privacy Act Statement: Informs individuals about the purpose and mandatory nature of providing personal information for access determination and outlines potential uses and consequences of non-disclosure.

Bidders responding to opportunities requiring access to Air Force/Air National Guard facilities will need to complete this form for their personnel. It outlines the specific information required for background checks and badge issuance, impacting personnel onboarding and site access procedures.

Form / Attachment / Pricing Sheet

This document is a map providing a visual reference for the location of Building B-307 and surrounding areas, including "Sabre Jet Blvd" and "Rt. 11". It appears to be an attachment to an opportunity record, likely intended to help bidders understand the geographical context of a potential work site.

• Aerial view of an airport or industrial area.
• Labeling of "B 307" with a red outline indicating a specific building.
• Labeling of "Sabre Jet Blvd" and "Rt. 11" for road and area identification.
• Depiction of aircraft on a tarmac.

This map is relevant for bidders to understand the physical location of Building B-307, which may be the subject of a contract. It provides context for site visits, logistical planning, and understanding the operational environment if the opportunity involves work at or near this facility.

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding the "167th Building 307 Roof Inspection" opportunity (W50S8V-26-Q-0020).

• Security Clearances: No security clearances are required for access to the work area.
• Base Access & Badging: The Government will sponsor contractor personnel for temporary base access and badging, pending a background check.
• Escorted Access: Personnel will generally have unescorted access due to badging. However, SFS may require an escort if access to the flightline side of the roof is needed.
• Site Visit: A site visit is scheduled for May 5th from 0900-1100. Attendees must fill out attached documents and send a copy of their driver's license to philip.henderson.5@us.af.mil to schedule attendance.
• Building Map: A map outlining building 307 is attached.

This Q&A document clarifies access procedures, site visit details, and provides a map, which bidders should consider when preparing their quotes.

Form / Attachment / Pricing Sheet

This document provides instructions and guidelines for completing a background form and outlines new procedures for accessing the 167th AW base. It details specific requirements for personal information, country of birth, and signature types on the form. Additionally, it clarifies base access protocols, including pre-vetting requirements and necessary documentation for foreign nationals.

Form Completion Instructions:

• Full name at birth (Line 1.3)
• All names/aliases used, including maiden names (Line 1.4)
• Full SS# & Date of Birth (Line 1.5)
• Country of Birth (must be the country where born) (Line 1.6)
• Wet signature required, no digital signatures (Line 1.10)

Base Access Guidelines:

• All forms must be submitted 10 business days prior to coming on base.
• Anyone arriving at the gate without being pre-vetted will be turned away (including passengers in the vehicle).
• Individuals coming from a foreign country must submit immigration paperwork along with their DL. Failure to provide documentation proving the right to work or live in the USA will result in denial.
• Naturalized individuals must provide a copy of their Certificate of Naturalization.
• All persons working in the USA on any visa must carry their Immigration and state laws documentation 24/7.

This document is critical for any personnel who will be working on or accessing the 167th AW base. Bidders must ensure their personnel are aware of and comply with these specific form completion requirements and base access procedures to avoid delays or denial of entry. The document emphasizes that ignorance of these rules will not be accepted as an excuse.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to procure roof inspection services for Building 307. The 167th Airlift Wing, Martinsburg, WV, is requesting quotes for this service. The solicitation is issued as a Request for Quotation (RFQ) and no written solicitation will be issued separately.

• Perform a full roof inspection for Building 307.

• Assess the current condition of the roof system.

• Identify existing or potential issues.

• Provide recommendations for maintenance, repair, or replacement.

• Include images of any visible issues in the report.

• Period of Performance (PoP): 30 Calendar Days

• Place of Performance: 167th Airlift Wing, Building 307, 222 Sabre Jet Blvd, Martinsburg, WV 25405-7704.

• Contract Type: Price Alone (no discussions will be held).

• Submission Deadline: Offers must be submitted via email to MSgt Philip Henderson at philip.henderson.5@us.af.mil by 15 May 2026, at 4:00 pm EST.

• Evaluation: The requirement will be evaluated based on Price Alone.

• This requirement is designated as a Total Small Business set-aside.

• NAICS Code: 541350

• Small Business Size Standard: $11,500,000.00

• The solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular 2026-01 dated 03-13-2026.

• All FAR Representation and Certifications must be submitted through the System for Award Management (SAM).

• Information regarding the NG Agency Protest Program is included.