Building Automation Systems Maintenance

Solicitation / RFP / RFQ

This solicitation is for Building Automation System (BAS) Preventive Maintenance (PM) services at the U.S. Embassy in Pristina, Kosovo. The objective is to maintain the BAS in a safe, reliable, and efficient operating condition, including troubleshooting, adjustments, and configuration of trends and alarms.

• Perform BAS Preventative Maintenance (PM) services as described in the Statement of Work.

• Provide investigation and troubleshooting for BAS issues.

• Review and update BAS As-Built and Operation & Maintenance Manual Documents.

• Perform periodic and annual PM activities, including network connectivity checks, time schedule validation, trend and alarm configuration, and graphics review.

• Conduct sensor, operator, and end device point-to-point checkout and calibration every five years.

• Maintain a spare part schedule and an expendable part replacement schedule.

• Provide remote support (up to 20 hours annually).

• The contract includes security provisions requiring a DD Form 254 and a TOP SECRET facility clearance.

• Contract Type: Fixed-price for scheduled maintenance; indefinite delivery/indefinite quantity with fixed hourly rates for unscheduled/emergency maintenance.

• Period of Performance: One (1) base year with four (4) one-year option periods.

• Site Visits: Two BAS PM Site Visits per year, equally spread throughout the contract year.

• Submission Deadline: March 31, 2026, at 15:00 local time.

• Offer Guarantee: Not required.

• VAT: Not reimbursable; the U.S. Embassy has a tax exemption certificate.

• Currency: All prices to be submitted in USD.

• Offers are due by March 31, 2026, at 15:00 local time.

• Offers must be submitted in original and one (1) copy.

• Sealed envelopes must be marked with offeror's name and address, solicitation number, and due date/time.

• Evaluation will be based on the lowest priced, technically acceptable, responsible offeror.

• Award will be made without discussions based on initial offers.

• Not specified in this document.

• The document includes detailed requirements for deliverables, security, personnel qualifications, materials, and site visits.

• Specific BAS systems to be serviced are identified, including manufacturer, software versions, and component counts.

• The contract requires adherence to various U.S. Government and industry codes and regulations.

Solicitation / RFP / RFQ

This document is a Request for Proposals (RFQ) for Building Automation Systems Maintenance at the U.S. Embassy in Kosovo. The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. The government may hold discussions with companies in the competitive range if needed.

• The solicitation requires Building Automation Systems Maintenance.

• Specific details on requirements are expected to be found in Section L of the solicitation.

• Not explicitly stated, but the government intends to award a contract/purchase order.

• Site Visit / Pre-Proposal Conference: March 12, 2026, at 10:00 AM local time at the U.S. Embassy in Kosovo. Contact PristinaProcurement@state.gov for information.

• Proposal Due Date: March 31, 2026, at 15:00 local time. Late or incomplete proposals will not be accepted.

• Submission Method: Proposals must be submitted in a sealed envelope or electronically to PristinaProcurement@state.gov.

• Format Requirements: Submissions must be in English and in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf) format. Files must not exceed 30MB; larger submissions require multiple files sent in separate emails.

• Required Submission Items:

  • SF-33
  • Section B, Pricing
  • Section K, Representations and Certifications
  • Additional information as required in Section L
  • Completed IRS Form W-14 (for FAR 52.229-11 compliance)
  • Proof of SAM Registration

• Offerors must be registered in the SAM (System for Award Management) database prior to proposal submission. Failure to register may result in the proposal being considered non-responsible.

• The document references the Standard Form that follows the letter for submission address.

• Offerors are strongly encouraged to register in SAM immediately if interested.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for Building Automation Systems Maintenance services at the U.S. Embassy in Kosovo. The solicitation is not yet ready for issuance but will be launched on SAM.gov when available.

• Maintenance services for Building Automation Systems.

• Anticipated performance period: 1 base year with four 1-year option periods.

• Contract type: Firm Fixed Price.

• Response Date: March 31, 2026, at 15:00 local time.

• Offers may be awarded based on the initial offer without discussion.

• Electronic submissions are allowed and should not exceed 5MB per email. Send to PristinaProcurement@state.gov.

• All responsible sources may submit a quotation.

• Contractors must be registered in the SAM (System for Award Management) database prior to submitting an offer.

• Set Aside: N/A

• Place of Contract Performance: U.S. Embassy in Kosovo, 4 Korriku # 25, 10000 Pristina, Kosovo.

• Primary Point of Contact: Thad Ball, Contracting Officer (BallTB@state.gov).

• Secondary Point of Contact: Burim Buza, Procurement Agent (BuzaBM@state.gov).