Bulk Diesel Fuel - Multiple Locations, New Mexico

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the "Multiple Bulk Diesel Fuel" opportunity (W912J326QOR03-0001).

• Fuel Type: The fuel required is Undyed diesel fuel (DS2).

• Delivery: Deliveries can be made via TNT (Tank & Transport Truck) or a Semi. A single delivery for CLIN 0003 is for 4,000 gallons, and contractors must ensure compliance with all safety regulations.

• Economic Price Adjustment (EPA): The government will NOT use OPIS or AXXIS indices. Instead, the EPA will be administered using the publicly available Energy Information Administration (EIA) Weekly Retail On-Highway Diesel Prices for the PADD 3 (Gulf Coast) region. The final contract price will be the EIA Weekly Average Price plus the contractor's fixed markup per gallon. The EIA price is capped at a 20% increase from the baseline index of $5.012 per gallon, but has no limit on downward adjustments. The fixed markup will remain unchanged throughout the contract.

• Evaluation: Offers will be evaluated based solely on the fixed markup per gallon. The baseline fuel price for evaluation purposes is $5.012 per gallon.

• Delivery Dates: CLINs 0002 and 0003 can be delivered prior to June 1, 2026. CLINs 0001 and 0004 have a "Set Delivery Date" of June 1, 2026.

• Delivery Locations: CLINs 0002 and 0004 reference the same address but are two separate physical points: an above-ground storage tank at the FMS shop and a fuel truck in the motor pool.

• Previous Contracts: There is no incumbent contractor, and this is a new requirement.

• Amendment 0003 was issued to update the price list and requires offerors to use the most current Excel spreadsheet version. Failure to comply may lead to disqualification.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the "Multiple Bulk Diesel Fuel Q&A" opportunity, clarifying details about fuel type, delivery, pricing, and evaluation.

• Fuel Type: The fuel required is Undyed diesel fuel (DS2).
• Delivery: Deliveries can be made via TNT (Tank & Transport Truck) or a Semi. Specific CLINs have different delivery dates and requirements, with some allowing delivery prior to June 1, 2026.
• Pricing & Evaluation: The Government will NOT use OPIS or AXXIS indices for Economic Price Adjustment (EPA). Instead, the EPA will be administered using the publicly available Energy Information Administration (EIA) Weekly Retail On-Highway Diesel Prices for the PADD 3 (Gulf Coast) region. Offerors must propose a Fixed Markup per gallon. The final contract price will be calculated as (EIA Weekly Average Price) + (Contractor's Fixed Markup). The EIA price is capped at a 20% increase from the baseline index of $5.012 per gallon, but has no limit on downward adjustments. The fixed markup will remain unchanged throughout the contract.
• Delivery Locations: Specific details are provided for delivery points at 1 W Earl Cummings Loop, Roswell, NM 88203, distinguishing between an above-ground storage tank (AST) and a fuel truck.
• New Requirement: This is a new requirement, and there is no incumbent contractor.

Amendment 003 was issued to update the price list. The evaluation will be based solely on the fixed markup proposed by the offeror. Offerors are required to submit a fixed markup per gallon, inclusive of all associated costs. The document clarifies delivery quantities and safety regulations, emphasizing the contractor's responsibility to comply with all applicable safety regulations.

Solicitation / RFP / RFQ

This document serves as a combined synopsis and solicitation for commercial supplies and services for Multiple Bulk Diesel Fuel. It is issued as a Request for Quotation (RFQ) and is the only solicitation that will be issued. The acquisition is a total small business set-aside.

• Procurement of Multiple Bulk Diesel Fuel.

• Delivery Date: June 1, 2026.

• Applicable Commercial Clauses: FAR 52.212-1, 52.212-2, and 52.212-4.

• Contract Type: Fixed-Price Contract with Economic Price Adjustment (FFP-EPA).

• The unit price is subject to adjustment based on the EIA Weekly Average Price, with an upward adjustment capped at 20% from the baseline index of $5.012 per gallon. Downward adjustments have no limit.

• The contractor's fixed markup per gallon will remain unchanged.

• Quote Validity: 90 days from the due date.

• Questions and Inquiries Deadline: April 30, 2026, 11:00 AM MST.

• Quote Submission Deadline: May 7, 2026, 11:00 AM MST.

• Quotes must be submitted via email to the points of contact listed in the document.

• Evaluation: Award will be made to the lowest-priced offeror that meets all Government requirements. The evaluation will consider advantages and disadvantages of multiple awards. Offerors must submit a fixed markup per gallon, which will be used to determine the final contract price.

• Award Priority: Small business concerns (including HUBZone) will be prioritized over other small business concerns in case of equal low quotes.

• Total small business set-aside.

• NAICS Code: 424710, PETROLEUM BULK STATIONS AND TERMINALS (small business size standard of 225 employees).

• Offerors must have an active registration in the System for Award Management (SAM).

• Revisions and updates are highlighted in red text throughout the document.

• Offerors wishing to limit the Government's ability to split the award must clearly state "All or None" or provide specific limitations.

• Applicable commercial provisions and clauses are incorporated by reference.

• Delivery addresses are provided in Attachment 1.

Form / Attachment / Pricing Sheet

This document is a pricing sheet (Excel file) for the solicitation. Bidders are instructed to complete the yellow-highlighted cells to provide their pricing information.

• CLINs (Contract Line Item Numbers): Details specific items or services, including description, quantity, unit of measure (UoM), unit price, and total amount.

• Delivery Information: Includes delivery dates and locations for each CLIN.

• Fuel Tank Information: Provides details on the fuel tank capacity and refueling point specifics for each CLIN.

• Totals: Summarizes the total quantities and costs.

• Pricing Basis: Indicates Base Price, Fixed Markup, and Total Price.

• Complete the yellow-highlighted cells.

• Pricing must be all-inclusive, including any taxes or fees.

• No modifications will be authorized for work within scope, as a firm-fixed-price delivery order will be awarded.

• This sheet is critical for bidders to calculate and submit their proposed costs.

• The "Note" section clarifies that pricing must be all-inclusive and that a firm-fixed-price delivery order will be awarded.

• It also mentions that multiple awards are possible per location unless a quote is stated as "all or none."

• Bidders should refer to FAR 52.212-2 for evaluation criteria.

Solicitation / RFP / RFQ

This document is a combined synopsis and solicitation for commercial supplies and services, specifically for "Multiple Bulk Diesel Fuel." It serves as the sole solicitation, and the government is requesting quotes. The acquisition is designated as a total small business set-aside.

• Procurement of bulk diesel fuel.

• Delivery Date: June 1, 2026.

• Delivery Address: Specified in Attachment 1.

• Contract Type: Fixed-Price Contract with Economic Price Adjustment (FFP-EPA).

• The contract unit price will be adjusted based on changes in the established market price or designated index for diesel fuel.

• Upward adjustments are subject to a strict maximum ceiling of 10-20 percent.

• The "Fixed Markup" per gallon proposed by the offeror will become the firm-fixed portion of the contract upon award.

• Questions and Inquiries Deadline: April 30, 2026, by 11:00 AM MST.

• Quote Submission Deadline: May 7, 2026, by 11:00 AM MST.

• Quotes must be submitted via email to the points of contact listed in the document.

• Evaluation: The government will award to the lowest-priced offeror that meets all requirements. The evaluation factor has been amended to utilize a single, Government-mandated base fuel price derived from the EIA PADD 3 (Gulf Coast) weekly index. Offerors will compete solely with their proposed "Fixed Markup" per gallon. The Total Evaluated Price (TEP) will be calculated as: Government Mandated Base Price + Offeror's Proposed Fixed Markup.

• Quotes must be valid for 90 days from the due date.

• Total small business set-aside.

• Offerors must have an active registration in the System for Award Management (SAM).

• Revisions and updates are highlighted in red text throughout the document.

• Applicable commercial clauses include FAR 52.212-1, 52.212-2, and 52.212-4.

• The Trade Agreement Act (TAA) does not apply to this acquisition set aside for small business.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the Multiple Bulk Diesel Fuel Q&A, with a Question Due Date of April 30, 2026.

• Fuel Type: The fuel required is Undyed diesel fuel (DSS or DS2).
• Delivery: A one-time delivery of 9,600 gallons of diesel is required on June 1, 2026. Deliveries can be made via TNT (Tank & Transport Truck) or a Semi.
• Economic Price Adjustment (EPA): The Government will not use OPIS or AXXIS indices. Instead, the EPA will be evaluated using publicly available Energy Information Administration (EIA) Weekly Retail On-Highway Diesel Prices for the PADD 3 (Gulf Coast) region.
• Pricing Comparison: For evaluation, a Base Fuel Price of $5.012 per gallon (representing the EIA Weekly Retail On-Highway Diesel Price for the PADD 3 Gulf Coast region for the week of April 27, 2026) has been established. Offerors will propose a Fixed Markup per gallon, and the Total Evaluated Price (TEP) will be the sum of the Base Fuel Price and the Offeror's Fixed Markup.
• Contracting History: There is no incumbent contractor, and this is a new requirement without prior performance issues.

This Q&A clarifies key aspects of the fuel requirement, including fuel type, delivery logistics, pricing methodology, and the absence of prior contract history. Bidders should incorporate this information into their proposals.

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding the "W912J326QOR03-0001 Multiple Bulk Diesel Fuel" opportunity.

• Question 1: Clarifies that the fuel required is "Undyed" diesel fuel (DS2), not Dyed red diesel fuel (DSS).
• Question 2: Confirms that the requirement is for a "1-time delivery" of 9,600 gallons of diesel, to be delivered on "1 June 26".

This Q&A document clarifies key details about the type of fuel and the delivery schedule, which bidders should consider when preparing their proposals.

Form / Attachment / Pricing Sheet

This document is a pricing sheet for the solicitation, detailing CLINs, descriptions, quantities, units of measure, unit prices, amounts, delivery dates, and delivery locations for diesel fuel. Bidders are required to complete the yellow-highlighted cells in this sheet as part of their proposal submission.

• CLINs: Specific line items for different fuel delivery locations (e.g., 1115th Diesel Fuel, FMS1/515th CSSB Diesel Fuel).

• Quantities & Units: Specified in Gallons (GAL).

• Delivery Dates: All set for 2026-06-01.

• Delivery Locations: Multiple locations specified in Albuquerque, NM, and Roswell, NM.

• Fuel Tank Information: Details on tank capacity and refueling point services are provided for each location.

• Pricing: Unit Price and Amount are listed as $0.0, indicating that bidders must fill in their all-inclusive pricing.

• All pricing must be all-inclusive, including any taxes or fees.

• The yellow cell in the pricing sheet must be fully completed for the quote to be considered.

• The solicitation will be awarded as a Firm Fixed Price (FFP) delivery order.

• The pricing structure allows for an Economic Price Adjustment (EPA) of up to 10% upward and no limit downward based on actual market fuel prices.

This pricing sheet is critical for bidders to understand the specific quantities and locations for diesel fuel required. Bidders must accurately complete the pricing fields to be considered for award. The "all or none" clause is not stated, meaning separate awards per location are possible unless otherwise specified by the bidder.

Solicitation / RFP / RFQ

This document is a combined synopsis and solicitation for "Multiple Bulk Diesel Fuel" (RFQ W912J326QOR03). It serves as the sole solicitation, and no written solicitation will follow. The government is requesting quotes for commercial supplies and services.

• Procurement of "Multiple Bulk Diesel Fuel".

• Delivery Date: June 1, 2026.

• Delivery Address: See attachment 1.

• Contract Type: Fixed-Price Contract with Economic Price Adjustment (FFP-EPA).

• The contract unit price will be adjusted based on changes in the established market price or designated index, with an upward adjustment ceiling of 10%.

• Quote Validity: Must be valid for 90 days from the due date.

• Questions and Inquiries Deadline: April 30, 2026, 11:00 AM MST.

• Quote Submission Deadline: May 7, 2026, 11:00 AM MST.

• Quotes must be submitted via email to the points of contact listed in the document.

• Evaluation Criteria: Award will be made to the lowest-priced offeror that meets all government requirements. Quotes will be evaluated on the basis of advantages and disadvantages. An assumed administrative cost of $500 per award will be used for evaluation.

• Trade Agreement Act (TAA) does not apply to this acquisition set aside for small business.

• This acquisition is designated as a total small business set-aside.

• NAICS Code: 424710 (PETROLEUM BULK STATIONS AND TERMINALS) with a small business size standard of 225 employees.

• Offerors must have an active registration in the System for Award Management (SAM).

• The document incorporates FAR and DFARS provisions and clauses by reference.

• Payment Instructions: Refer to DFARS 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023).

• Multiple awards may be issued if in the best interest of the Government.