Bunkering / De-bunkering service at Tokyo Bay area in Japan for Commander Fleet Activities Yokosuka

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the Quality Assurance Surveillance Plan (QASP) for a Performance-Based Service Contract (PBSC) related to the acquisition of services for carrying bulk petroleum products, likely involving tanker vessels or barges.

The QASP details the methodology for monitoring contractor performance to ensure compliance with standard performance objectives. Key areas include:

• Safety and Environmental Compliance: Adhering to Japanese safety and environmental laws and regulations for carrying clean petroleum products, and preventing oil spills.

• Quality Control: Maintaining and following a written Quality Control Plan (QCP) to ensure quality service.

• Schedule Compliance: Completing all requirements within the time specified in each task order.

• Property Protection: Complying with task order requirements and preventing loss or damage to Government Property or Government Furnished Property, with mandatory reporting for any incidents.

• Zero safety accidents, releases, or spills per contract year.

• Adherence to written procedures for fueling operations.

• Completion of tasks within specified timeframes.

• Prevention of loss or damage to government property.

Not explicitly detailed in this excerpt, but implies operations at terminals, fueling sources, and customer locations.

• Compliance with Japanese laws and regulations.

• Contractor must provide all required reports and documentation for any incidents.

• Contractor must maintain and follow a written Quality Control Plan.

• The COR will randomly monitor and inspect approximately 30% of contractor performance.

• A minimum of two inspections will be conducted per month.

• Performance will be rated "Acceptable" if quality level exceeds 90%, and "Unacceptable" if below 90%.

• All four performance objectives are considered equally important for the overall rating.

• Performance records will be used to determine if extending the contract or entering a new one is in the Government's best interest.

Solicitation / RFP / RFQ

This solicitation is for bunkering and de-bunkering services to support Fuel CFAY US Naval Base Japan. It is a performance-based, Indefinite Delivery Indefinite Quantity (IDIQ) Single Award Contract with Firm-Fixed-Prices Line Items.

• Bunkering and de-bunkering of fuel for U.S. Government-owned or chartered vessels or Foreign Government-owned vessels at the Tokyo Bay area in Japan.

• Services include operating charges, detention charges, cancellation charges, return charges, oil boom services, rental of extra hoses, and oil/oily substance removal services.

• Contractor must provide suitable and operable barges with specific tank capacities and hoses.

• Vessels must be licensed to carry clean petroleum products (NATO F76 and F44 (JP5)) and comply with Japanese safety and environmental laws.

• Contractor must comply with all Japanese laws and regulations, including environmental laws, for care, handling, storage, and transportation of petroleum products.

• Contractor must provide a ship that is clean, gas-free, and ready for inspection.

• Oil spill response actions are required, including cleanup and disposal, in accordance with applicable laws.

• Tank cleaning and gas freeing of the contractor's ship are the contractor's responsibility.

• Contract Type: Performance-based, Indefinite Delivery Indefinite Quantity (IDIQ) Single Award Contract with Firm-Fixed-Prices Line Items.

• Period of Performance: Base Year I (10 April 2026 - 09 April 2027) and Base Year II (10 April 2027 - 09 April 2028).

• Minimum quantity for fuel: 1,000 barrels.

• Maximum quantity: 790,000 barrels (395,000 barrels for Base Year I and 395,000 barrels for Base Year II).

• Offer Due Date: 06 March 2026, 10:00 AM.

• Quotes must be submitted electronically via email.

• Required submission items include:

  • Completed SF-1449 cover page.
  • Proposed prices for all CLINs.
  • Past Performance Information (PPI).
  • Financial data (balance sheet, profit and loss statement, Financial Information Data Sheet).
  • Technical quote (vessel/barge specification sheets).

• Evaluation Factors: Technical Capabilities (most important), Price, and Past Performance.

• Technical capability will be evaluated based on PWS paragraph 1.2 (b), (c), and (d).

• Offerors must be technically capable to be considered for award.

• This acquisition is UNRESTRICTED.

• Solicitation is intended only for sources duly authorized to operate and do business in Japan as Prime Contractor.

• Contact Information for questions: Yoko Yamaguchi (yoko.yamaguchi.ln@us.navy.mil) and Maria Crispina Mallari (mariacrispina.c.mallari2.ln@us.navy.mil).

• Questions must be submitted in writing via email by Close of Business by 10:00 AM, 27 February 2026.

• Attachments include Appendix A_MIL-STD-3004-1C, PPI, and Financial Info Data Sheets.

Form / Attachment / Pricing Sheet

This document, MIL-STD-3004-1C, provides detailed requirements for the preparation of barge and tanker cargo tanks. It includes tables specifying minimum cleaning procedures based on the "Last Product Carried" and the "Product to be Loaded." It also contains a legend for cleaning requirements and notes that provide further clarification and context.

• Table XXIV: Lists various products (gasolines, jet fuels, diesel fuels, heavy fuel oils, crude, lube oils, water soluble chemicals) and the corresponding minimum required cleaning procedures (coded A-F) for preparing cargo tanks for different products.
• Cleaning Procedures Legend: Explains the actions associated with each cleaning code (A through F), such as flushing with cold or hot water, machine washing, and specific processing for certain fuels.
• Notes: Provides critical details on specific product requirements (e.g., JPTS, FAME contamination), the importance of considering the 2nd and 3rd to last cargoes, and general guidance for tanker cleaning.

This document is crucial for any bidder involved in the transportation of fuels or chemicals via barge or tanker. It outlines the stringent cleaning standards and procedures that must be adhered to, ensuring product integrity and preventing contamination. Understanding these requirements is essential for accurate cost estimation, logistical planning, and compliance with military specifications.

Form / Attachment / Pricing Sheet

This document is a Financial Information Data Sheet intended for local offerors. Its purpose is for the Government to assess the financial stability of potential bidders using the "Management Self Diagnosis System." Bidders are required to complete and submit this data sheet along with their latest financial statements.

• Balance Sheet: Includes sections for Assets (Current Assets, Fixed Assets) and Liabilities (Current Liabilities, Non-current Liabilities), as well as Net Assets and Total Liabilities/Net Assets. Specific line items such as Cash and Deposit, Inventories, Long-term Debt and Bond, and Total Asset are included.
• Profit & Loss Statement: Covers Sales, Net Sales, Operating Income, Ordinary Income, and related expenses and income.
• Other Information: Includes fields for Discounted Note Receivable, Endorsed Note Receivable, Number of employees at Fiscal-end, and Total Asset/Net Asset/Sales from the Previous Financial Period.

Bidders must complete this form accurately to provide the Government with necessary financial information for evaluating their stability. The data sheet requires financial figures from the company's balance sheet and profit & loss statement. Note that the accounting terms are primarily in Japanese, with English translations provided for some items.

Form / Attachment / Pricing Sheet

This document is a Past Performance Information (PPI) form, used to collect details about a contractor's current or previous contract performance. Bidders are required to complete this form for each relevant contract to assist the Contracting Officer in evaluating their past performance.

• Contract Information: Requires details such as contract number, date, and period of performance.

• Customer Information: Includes the customer's name, point of contact, address, and contact details.

• Contract Description and Total Amount: Requires a description of the work performed and the total contract value.

• Performance Rate: Asks if the customer provided any performance ratings for quality and timeliness, with a requirement to attach documentation if the answer is 'Yes'.

• Additional Information: A section for providing any other relevant information, such as letters of commendation.

• Complete this form for each contract being submitted as past performance.

• Past performance information should not be older than three years from the completion of contract performance.

• Attach any customer performance assessments if applicable.

This form is crucial for bidders to demonstrate their experience and capability by providing verifiable details of their past contract performance. Accurate and complete submission of this form, along with supporting documentation, will aid the government in assessing the bidder's suitability for the current opportunity.

Solicitation / RFP / RFQ

This solicitation is for bunkering and de-bunkering services for U.S. Government-owned or chartered vessels and Foreign Government-owned vessels at the Tokyo Bay area in Japan. The contract will be a performance-based, Indefinite Delivery Indefinite Quantity (IDIQ) Single Award Contract with Firm-Fixed-Prices Line Items.

• Provision of clean petroleum products (NATO F76 and F44 (JP5)).

• Vessels and barges must be appropriately coated and acceptable for cargo.

• Use of copper and copper alloys in vessel compartments, pipelines, heating coils, and fittings is prohibited.

• Contractor must provide suitable and operable barges with specific tank capacities.

• Operations must comply with Japanese safety and environmental laws and regulations.

• Maintenance of a written Quality Control Plan (QCP).

• Compliance with all task order requirements and prevention of loss or damage to Government Property.

• Contract Type: IDIQ Single Award with Firm-Fixed-Prices Line Items.

• Period of Performance: Two base years (Base Year I: April 10, 2026 - April 09, 2027; Base Year II: April 10, 2027 - April 09, 2028).

• Minimum quantity for fuel: 1,000 barrels per order.

• Maximum quantity: 790,000 barrels total (395,000 barrels for Base Year I and 395,000 barrels for Base Year II).

• Offer Due Date: March 04, 2026, 10:00 AM.

• Quotes must be submitted electronically via email.

• Evaluation Factors: Technical Capabilities (most important), Price, and Past Performance.

• Technical Capability determination is significantly more important than price and past performance.

• Price is significantly more important than past performance.

• Offerors must provide three (3) past performance records.

• This acquisition is UNRESTRICTED.

• Offerors must be duly authorized to operate and do business in Japan as Prime Contractors.

• The solicitation includes numerous FAR and DFARS clauses.

• Specific berth information for Yokosuka is provided.

• Detailed requirements for oil spill response, detention charges, and cancellation charges are included.

• Inspection and Acceptance Locations are specified for various line items.

Solicitation / RFP / RFQ

This document outlines anticipated work items for bunkering and de-bunkering services in Japan. It details specific services, quantities, and units for two base periods.

• Bunkering Service: 395,000 Barrels per base period.

• De-bunkering Service: 30,000 Barrels per base period.

• Detention Charge: 30 Hours per base period.

• Cancellation Charges: For bunkering/debunkering and oil boom services.

• Oil Boom Services: Including service, moving with donut fenders, and cancellations.

• Rental of Extra Hoses: 1,200 Meters per base period.

• Removal Services: Conducted during various shifts (Normal, evening, night) with specified hours and quantities.

• Disposal of Oil/Oily Substance and Absorbents: 2 Packages per base period.

• Cancellation of Oil/Oily Substance Removal Services: 1 Job per base period.

• Tank Cleaning Charge: 29 Jobs per base period.

• Multiple Bunkering Service: 5,000 Barrels per base period.

• Base Period 1: 10 Apr 2026 through 09 Apr 2027.

• Base Period 2: 10 Apr 2027 through 09 Apr 2028.

This document lists anticipated work items and does not contain specific submission instructions or evaluation criteria. Further details are expected in the full solicitation.

Not specified in this document.

This document focuses solely on the anticipated work items and their estimated quantities for the specified service periods.