C1DA--528A6-26-604 Bath Dry Sprinklers

Statement of Work (SOW) / Performance Work Statement (PWS)

This project aims to provide architectural and engineering (A/E) design services for the complete replacement of the existing dry sprinkler systems and associated components in multiple buildings at the VA Finger Lakes Health Care System in Bath, NY. The scope includes construction monitoring and project closeout services.

• Design the complete replacement of existing dry sprinkler systems, including all components, piping, risers, sprinkler heads, and integration with existing fire alarm systems.

• Incorporate all existing dry system components and associated equipment, interfacing with existing sprinkler and fire alarm control systems.

• Planning will encompass all aspects of a construction project from mobilization through demolition, installation, demobilization, and project closeout.

• Design will include decision points on riser replacements, access for maintenance, and inspection.

• The design must ensure the estimated construction cost is within the VA budget.

• Services will include Site, Mechanical, Electrical, Fire and Security needs, and other Engineering or Architectural work.

• The project is located at the VA Finger Lakes Health Care System, Bath, NY.

• The A/E service includes the construction period service until the closeout of the construction phase.

• All concepts and implementation must follow Veterans Administration (VA) Guides and Specifications, and Project Specifications.

• Personnel required for design effort include a Certified and Registered Fire Design Professional familiar with New York State and Federal standards and historical preservation, and a Certified and Registered Architect familiar with patient care and treatment areas.

• The design phase completion is to be 180 days from contract award.

• The project requires the use of the Autodesk Construction Cloud Build (ACC) platform for documentation and coordination.

• The design effort must be in accordance with all applicable codes indicated in the Department of Veterans Affairs (VA) Design Manuals, State, Federal, and Industry Safety, Design, and Construction Standards, NFPA, IBC 2003, NEC, and other relevant codes.

• Record documentation sets must be provided to the VA in reproducible AutoCAD and PDF formats, stamped by a licensed engineer.

Questions & Answers / Clarifications

This document serves as an amendment to a previous sources sought notice, providing answers to vendor Request for Information (RFIs) and outlining the scope of work for the "528A6-26-604 Bath Dry Sprinklers" project.

• Construction Magnitude: The estimated construction magnitude of $2,000,000–$5,000,000 applies individually to each project site (Bath and Canandaigua), not combined.
• Professional Engineer Licensure: A Professional Engineer licensed in New York is required. Demonstrated familiarity with New York State and federal standards and regulations is acceptable, even if licensure is from another state.
• Phased Construction: Phased construction or temporary fire protection provisions will be required to maintain sprinkler coverage during replacement within occupied healthcare facilities.
• Site Surveys: The design team will be responsible for performing full facility site surveys and system verification.
• Cover Sheets: The mention of Section E and Section F Cover Sheets is to instruct firms to use the provided templates ahead of individual Resumes and examples, respectively, for better organization.

This amendment clarifies key aspects of the project, including the scope of work, required qualifications for personnel, and submission organization. Bidders should note that the design team is responsible for site surveys and that phased construction will be necessary in occupied healthcare areas. The clarification on construction magnitude confirms individual project budgets. The attached "AE Statement of Work" provides further details.

Solicitation / RFP / RFQ

The Department of Veterans Affairs (VA) is seeking a qualified Architect-Engineering (AE) firm to provide design services for the replacement of existing dry sprinkler systems at the Bath VA Medical Center (Project 528A6-26-604) and the Canandaigua VA Medical Center (Project 528A5-26-505). The SF330 reviews for both projects will be combined and evaluated simultaneously. A single SF330 response is required for consideration for both projects. The firm with the highest-ranked SF330 may receive a request for proposal for both projects, potentially leading to two design contracts awarded to one firm. Firms lacking the capacity for both projects are discouraged from submitting.

• Schematics, Design Development, Construction Documents, Technical Specifications

• Construction Period Services, Site Visits, Cost Estimates

• As-Built Documentation

• Design of complete replacement of existing dry sprinkler systems

• Construction monitoring and project closeout services

• Contract Type: Firm Fixed Price

• Estimated Construction Cost Range (Bath Project): $2,000,000.00 to $5,000,000.00

• Design Completion Period: 180 calendar days from Notice to Proceed (NTP) for 100% bid documents.

• Anticipated Award Date: On or before May 29th, 2026.

• Submission Method: Electronic SF 330 (Parts I and II) via email to Devan.Bertch@va.gov.

• Response Date/Time: March 4th, 2026, 12:00 PM Eastern Time.

• Submission Size Limit: 50 pages total, email size not to exceed 10 MB.

• Evaluation Criteria: Professional qualifications, specialized experience/technical competence, capacity, past performance, location, and record of claims.

• Evaluation Priority: Criteria 1 & 2 are most important and equal; Criteria 3-6 are of slightly less importance and equal among themselves.

• This procurement is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside.

• Applicable NAICS Code: 541330 (Architectural and Engineering Services), with a small business size standard of $25.5 Million.

• Firms must be registered in SAM.gov and verified as SDVOSB in SBA's Small Business Search at the time of submission.

• Firms must indicate the percentage of work to be performed by their own employees and any subcontractors, identifying all subcontractors by name, location, and business type (SDVOSB, VOSB, 8(a), small, large, etc.). Failure to provide this information will result in non-responsiveness.

• This announcement is not a Request for Proposal (RFP); the government will not pay for response costs.

• Firms must comply with Brooks Act requirements (FAR Subpart 36.6).

• Total cost of design, plans, drawings, and specifications shall not exceed six (6) percent of the estimated construction cost (VAAR 836.606-71).

• FAR Clause 52.236-22(c) - Design Within Funding Limitation will apply.

• SF 330 submission instructions include specific guidance on organization charts, resumes, project details, and identifying small/veteran-owned status for all entities.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire designed to gather feedback from clients on a contractor's performance on previous projects. It is intended to help the government evaluate a contractor's reliability and capability for a new opportunity.

• Contractor Information: Details about the firm and the contract being reviewed.
• Work Performed: Specifies whether the contractor acted as a prime, subcontractor, or joint venture, and the percentage of work completed.
• Contract Information: Includes contract number, type, title, dates, and pricing.
• Project Description: Asks for details on the complexity and relevance of the work performed.
• Client Information: Details about the client providing the feedback.
• Performance Ratings: A detailed rating system (Exceptional to Unsatisfactory) across several categories:
  • Quality
  • Schedule/Timeliness of Performance
  • Customer Satisfaction
  • Management/Personnel/Labor
  • Cost/Financial Management
  • Safety/Security
  • General (including willingness to rehire)
• Narrative Section: Space for detailed comments on strengths, weaknesses, deficiencies, and overall performance.

Bidders will likely need to provide this questionnaire to their past clients and have those clients complete it. The responses will be used by the government to assess the bidder's past performance, which is often a significant evaluation factor in contract awards. Bidders should ensure they select relevant past contracts and clients who can provide positive and detailed feedback.