C1DA--CORRECT MECHANICAL & PLUMBING DEFICIENCIES

Questions & Answers / Clarifications

This document provides responses to vendor inquiries regarding the "637-25-152-CORRECT MECHANICAL & PLUMBING DEFICIENCIES" pre-solicitation.

• Project Recency: The solicitation has conflicting requirements for project recency (5 years vs. 10 years). The VA clarifies that for Criterion 4 (Past Performance), 10 years should be used for project recency.

• Facility Condition Assessment (FCA) Report: The FCA report will be provided to the selected A/E firm for design, not during the pre-solicitation phase.

• Time Extension: The Government does not currently intend to grant an extension to the pre-solicitation closing date. Offerors should submit based on current requirements and any amendments. An extension will only be issued via formal amendment if deemed necessary.

• Attachment B (Criterion 2 Format): This attachment, detailing personnel experience and team qualifications for projects within the last 10 years, must be included within the 30-page limit.

• CPARS Page Count: CPARS (Contractor Performance Assessment Reporting System) and Past Performance do not count towards the 30-page submission limit.

• Ongoing Projects: For Criterion 4, only projects where the design phase is fully completed and a corresponding CPARS has been finalized and submitted will be considered. Projects that are design complete but construction is ongoing or not started will not be considered.

• Part II of SF330 Page Limit: Part II of the SF330 is included within the 30-page submission limit, with the sole exception being Past Performance Questionnaires and CPARS.

• Clarifies the recency period for past performance to 10 years for Criterion 4.

• Confirms that the 30-page limit applies to the SF330 submission, excluding only CPARS and Past Performance Questionnaires.

• A note indicates a correction: Under Criterion 4, references to Criterion 1 should be changed to Criterion 2 for submission requirements.

• Confirms that CPARS/ACASS evaluations are required for projects under Criterion 2, with Past Performance Questionnaires as an alternative if a CPARS is unavailable.

Amendment / Modification

This amendment (0001) to solicitation 36C24626R0022 provides:

• Responses to RFI questions received regarding the "CORRECT MECHANICAL & PLUMBING DEFICIENCIES" pre-solicitation.

• A correction to page 5 of the pre-solicitation, changing a reference from "Criterion 1" to "Criterion 2" under Section 4.

• An extension of the due date for receipt of SF330s to Thursday, February 26, 2026, by 8:00 AM EST.

• Page 5 of the pre-solicitation document (regarding evaluation criteria).

• The due date for SF330 submissions.

• The deadline for submitting SF330 forms has been extended to February 26, 2026, 8:00 AM EST.

• Offerors must acknowledge receipt of this amendment.

• RFI responses are provided in an attached document.

Presolicitation Notice

This presolicitation notice is for an Architect-Engineering (A-E) Design Contract for services to be performed at the Charles George VA Medical Center in Asheville, NC. The project involves performing the design and providing construction documents and specifications for the correction of mechanical and plumbing deficiencies in Building 47. The estimated magnitude of construction is between $5,000,000.00 and $10,000,000.00.

• Design and construction documents for mechanical and plumbing deficiencies in Building 47.

• Associated specifications for corrections.

• Address items throughout the 330,000 square foot main Building 47.

• The A-E firm will prepare drawings and specifications detailed enough for General Contracting companies to prepare proposals.

• Contract Type: Architect-Engineering (A-E) Design Contract.

• Estimated Construction Cost: $5,000,000.00 - $10,000,000.00.

• Design Costs: Not to exceed 6% of the estimated construction project cost plus fees for related services.

• This is NOT a Request for Proposal; no solicitation package will be issued until after evaluation of SF-330 submissions.

• SF-330s are due no later than 8:00 AM EST, February 24, 2026, submitted electronically to chanel.johnson@va.gov.

• SF-330s are limited to 30 pages.

• Evaluation Criteria (in descending order of importance):

  1. Professional qualifications
  2. Specialized experience and technical competence (especially in medical facilities)
  3. Capacity to accomplish work in required time
  4. Past performance
  5. Location in the general geographical area
  6. Record of significant claims

• Discussions will be held with at least three of the most highly qualified firms; interviews may be conducted.

• This requirement is being executed under a 100% Set-Aside to Service-Disabled Veteran-Owned Small Business (SDVOSB) firms.

• Offerors must be certified as an SDVOSB by the Small Business Administration (SBA) and listed in the SBA Small Business Search (SBS) database at the time of submission and award.

• The VA Medical Center must remain operational throughout the construction period.

• Attachments A (Past Performance Questionnaire) and B (Criterion 2 Format) are referenced.

• COVID-19 safety protocols are required for contractor employees working at VHA locations.

Form / Attachment / Pricing Sheet

This document, "Attachment B - Criterion 2 Format.xlsx", is an Excel spreadsheet intended to provide a specific format for bidders to present information related to Criterion 2 of the evaluation process. It serves as a template for organizing and submitting data required for this particular evaluation criterion.

The spreadsheet contains columns labeled 'PROJECT A' through 'PROJECT F', and rows labeled 'NAME 1' through 'NAME 10'. The specific content or data expected within these cells is not detailed in the provided text, but it is implied that bidders should populate this sheet according to the instructions for Criterion 2.

Bidders must use this attachment to format and submit information pertinent to Criterion 2. Failure to use the specified format may impact the evaluation of their proposal. It is crucial for bidders to understand what data is expected in each 'PROJECT' and 'NAME' field to accurately complete this form as part of their overall submission.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire and Cover Letter intended for use by references to evaluate a firm's performance on previous contracts. It is attached to a solicitation for SF 330, Architect-Engineer Qualifications for Project 637-25-152, Correct Mechanical & Plumbing Deficiencies.

• Cover Letter: Instructs references to complete the questionnaire for at least three projects listed in the firm's SF 330 Section F. It provides instructions on how to return the completed questionnaire directly to the government.
• Questionnaire Sections:
  • General Information: Collects details about the A-E firm being evaluated, the project, contract number, dollar amount, period of performance, and the A-E firm's role (Prime or Sub-Contractor).
  • Evaluator Information: Gathers contact details for the person completing the questionnaire.
  • Performance Information: Requires evaluators to rate the A-E firm's performance on various factors (Design Services, Follow-On Construction Support Services, LEED, BIM, Owner's Representative) using a scale from Exceptional to Unsatisfactory, with definitions provided for each rating. A narrative summary is required for Marginal or Unsatisfactory ratings.
  • Overall Ratings: Includes questions on cost control, overall management, and technical/quality performance, and whether the evaluator would use the A-E firm again.
• Narrative Summary: A section for detailed comments on performance.

Bidders must provide this questionnaire to their references. The references will complete it and return it directly to the government by the specified deadline (08:00 am EST, February 10, 2026) to the Contract Specialist Chanel Johnson (chanel.johnson@va.gov) and Contracting Officer Keith Hunter (keith.hunter@va.gov). This questionnaire is crucial for the government's evaluation of the bidder's past performance, which is a key factor in the SF 330 submission for Project 637-25-152.