C1DA--Renovate Annex and Relocate 3D Mammography Commissioning - VAMC Cleveland; Project 541-26-101

Other / Unclassified

This document provides important notes regarding a pre-solicitation notice. It outlines the process for receiving amendments, which will be posted on www.sam.gov and will not be individually mailed. Interested parties are advised to register to "Watch This Opportunity" to receive email notifications of new amendments.

• Amendments: All amendments will be posted on SAM.gov. No other notification will be provided.
• Questions: Questions must be emailed to Lakeisha Jackson (Lakeisha.Jackson@va.gov) by April 10, 2024. Emails must include the project title "Project 541-26-101Renovate Annex and Relocate 3D Mammography Commissioning - VAMC Cleveland" in the subject line. The Contracting Officer cannot guarantee responses to late questions. Answers will be consolidated and posted to SAM.gov.
• Selection Process: The Contracting Officer may utilize FAR 36.602-5 Short selection process for contracts not exceeding the simplified acquisition threshold, depending on the needs of the Cleveland VAMC.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide Architect/Engineer (A/E) design services for the "Renovate Annex and Relocate 3D Mammography" project at the Louis Stokes Cleveland VA Medical Center.

This multi-phased project involves renovating approximately 8,750 square feet of existing space in two areas within the hospital's Basement level. The A/E will provide comprehensive architectural and engineering services, including interior design, electrical, technology, mechanical, plumbing, medical gas, fire alarm, fire protection, medical equipment planning, imaging shielding, physical security, and structural upgrades.

Key tasks include:

• Programming and site investigation.

• Engaging a certified medical equipment planner to validate VA Technical Information Library (TIL) requirements.

• Engaging a certified medical imaging equipment shielding consultant.

• Engaging a third-party Master System Integrator (MSI) with experience in building management systems.

• Engaging a Certified Industrial Hygienist (CIH) for material and/or air sampling.

• Developing construction documents for bidding, including technical specifications, cost estimates, and consulting services.

• Providing Part Two Services (Construction Period Services), which includes responding to RFIs, reviewing submittals and shop drawings, conducting site visits, and preparing punch lists and record drawings.

• The A/E must adhere to VA TIL standards and requirements.

• Designs must be independent of any future construction projects and not include separately procured furniture and equipment, except as specified.

• The A/E must coordinate with the VA commissioning agent and an independent life-safety reviewer.

• Submittals must comply with specified formats and timelines.

• Design Phase: 342 calendar days from notice to proceed.

• Construction Period Services: Duration between construction contract notice to proceed and acceptance of construction completion.

• Location: Basement level of the Louis Stokes Cleveland VA Medical Center, Cleveland, Ohio.

• Funding limitation for construction award not to exceed $11,132,425.

• A/E must develop up to 4 Deduct Bid Alternates for a minimum of 10% of construction cost.

• A phasing plan must be developed to minimize disruption.

• Field verification of existing conditions is required.

• The project requires enhanced commissioning and an independent life-safety review.

• Designs must comply with fire alarm zones and locations from project 541-18-101.

• The A/E must use BIM software and follow the VA BIM Guide.

• Asbestos abatement procedures must be followed if applicable.

• All design documents must comply with Section 508 of the Rehabilitation Act for accessibility.

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure professional and technical services for commissioning (Cx), life-safety review, and constructability review for the "Renovate Annex and Relocate 3D Mammography" project at the Cleveland VA Medical Center.

Commissioning (Cx) Services:

• Serve as an objective, independent third-party advocate.
• Conduct site visits, review design drawings and specifications.
• Prepare plans, schedules, specifications, minutes, logs, reports, and checklists.
• Verify proper system operation.
• Train maintenance and operations staff.
• Track warranty issues.
• Services cover the Design, Bid and Pre-Construction, Construction, Acceptance and Testing, and Warranty phases.
• Systems to be commissioned include HVAC (Direct Digital Control, Air Handling, Terminal Unit Systems) and Electrical (Protective Device Study, Low-Voltage Distribution, Lighting & Control Systems).

Life-Safety Review:

• Provide a thorough and comprehensive life-safety review for the project.
• Review Design Development 2 (65%) and Construction Documents 2 (95%) submissions.
• Focus areas include Construction Type, Occupancy Classification, Means of Egress, Protection systems (Fire Protection Ratings, Vertical Openings, Hazardous Areas, Detection/Alarm, Extinguishment), and Building Services (Utilities, HVAC, Elevators, Chutes).
• The review will consider the most stringent standard between the IBC and NFPA.

Constructability Review:

• Provide an independent, comprehensive, and structured review to reduce impacts on construction schedule, cost, and quality.

• Review Design Development 2 (65%) and Construction Documents 2 (95%) submissions.

• Focus areas include identifying conflicts (drawings, specifications, disciplines), clarifying requirements (phasing, staging, exterior envelope, buildability), and ensuring the ability to perform the work.

• Adherence to the VA Whole Building Commissioning Process Manual.

• Compliance with VA Technical Information Library (TIL) documents, VA Program Guides, and relevant Federal laws, executive orders, and VHA policies.

• Deliverables must meet specific content, format, and submission timelines.

• The project is located at the Louis Stokes Cleveland VA Medical Center.

• The commissioning schedule generally mirrors the A/E design schedule, with specific periods outlined for each phase (Design: 206 calendar days; Bid/Pre-Construction: estimated 14 calendar days after Bid Solicitation; Construction: estimated 365 calendar days; Acceptance/Testing: included in Construction Phase; Warranty: 365 calendar days after substantial completion).

• Total estimated commissioning period of performance: 730 calendar days.

• The contract is a Total Set-Aside for Service-Disabled Veteran Owned Small Business (SDVOSB) AE firms.

• Offerors must be registered in SAM and have current SDVOSB status verified.

• Evaluation factors include Specialized Experience and Technical Competence (40%), Professional Qualifications (25%), Past Performance (15%), Capacity (5%), Experience in Construction Period Services (5%), Geographic Location (5%), and SDVOSB Subcontractor Classification (5%).

• Collaboration with VANEOHS integrated project team, VHA staff, and other relevant stakeholders is required.

• Deliverables are to be submitted in electronic format, compliant with Section 508 of the Rehabilitation Act.

Solicitation / RFP / RFQ

This document is a presolicitation notice for Project 541-26-101, which involves renovating an annex and relocating 3D mammography commissioning at the Cleveland VA Medical Center. It includes a Statement of Work (SOW) for commissioning, life-safety review, and constructability, as well as an AE Design SOW for the renovation and relocation.

• Renovation of an annex.

• Relocation of 3D mammography.

• Commissioning services.

• Life-safety review.

• Constructability review.

• AE (Architectural and Engineering) Design services.

• The specific contract type is not detailed in this notice.

• Response Date/Time/Zone: 05-04-2026 16:30 EASTERN TIME, NEW YORK, USA.

• The solicitation number is 36C25026R0056.

• This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC).

• NAICS Code: 541330 (Engineering Services).

• Product Service Code: C1DA.

• Place of Performance: Cleveland VA Medical Center, 10701 East Blvd, Cleveland OH 44106, USA.

• Contracting Office ZIP Code: 44131.

• Contact: Lakeisha Jackson, Contract Specialist, Lakeisha.Jackson@va.gov, (216) 447-8300 ext. 49622.