C212--528A5-26-505 Can Dry Sprinklers

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for architectural and engineering (A/E) design services to upgrade the existing dry sprinkler systems at the Canandaigua VA Medical Center (VAMC).

• Provide comprehensive A/E design services for the complete replacement of existing dry sprinkler systems across multiple buildings.

• Include construction monitoring and project closeout services.

• Design will incorporate all existing dry system components, interfacing with current sprinkler and fire alarm control systems.

• Planning encompasses all aspects of construction, including mobilization, demolition, installation, demobilization, and closeout.

• Address decision points for riser replacements, patient room access, historical areas, and maintenance access.

• Ensure the design results in an estimated construction cost within the VA budget.

• Services include site, mechanical, electrical, fire, and security needs.

• The project is located at the Canandaigua VAMC, 400 Fort Hill Avenue, Canandaigua, NY 14424.

• The design phase is to be completed within 180 days from contract award.

• Design must comply with Veterans Administration (VA) Guides and Specifications, Project Specifications, and applicable codes (e.g., NFPA, IBC, NEC, NY State Code).

• Personnel required include a Certified and Registered Fire Design Professional and a Certified and Registered Architect with specific familiarity with NY State and Federal standards, historical preservation, and healthcare environments.

• Utilize the VA Master Specifications and Autodesk Construction Cloud Build (ACC) platform for documentation and coordination.

• Provide various design submittals at different stages (Conceptual, 10%, 35%, 65%, 90%, 100%).

• Include constructability reviews, maintainability planning, and development of Work Breakdown Structure (WBS).

• Provide construction phase services including bidding assistance, site inspections, shop drawing review, and RFI responses.

• Develop record documentation sets, including updated specifications, drawings, and as-built information, within 3 months of construction completion.

Amendment / Modification

This document is an amendment to a previous sources sought notice, providing answers to vendor RFIs and a scope of work for the "528A5-26-505 Can Dry Sprinklers" project.

Key clarifications include:

• The construction magnitude of $2,000,000–$5,000,000 applies individually to each site (Bath and Canandaigua).

• Final design documents require a Professional Engineer licensed in New York, or with demonstrated familiarity with New York State and federal standards and regulations.

• Phased construction or temporary fire protection provisions will be required during replacement within occupied healthcare facilities.

• The design team is responsible for performing full facility site surveys and system verification; existing as-built documentation will not be provided.

• Section E and Section F cover sheets are templates to organize individual resumes and examples, respectively.

• Scope of Work (SOW) is provided.

• Responses to RFIs are included.

• The response date remains March 4, 2026, 12:00 PM Eastern Time.

• Bidders should note the specific requirements for personnel qualifications and site survey responsibilities.

Solicitation / RFP / RFQ

The Department of Veterans Affairs (VA) is seeking a qualified Architect-Engineering (AE) firm to provide design services for the complete replacement of existing dry sprinkler systems at two VA facilities: the Bath VA Medical Center (Project 528A6-26-604) and the Canandaigua VA Medical Center (Project 528A5-26-505). The SF330 reviews for both projects will be combined and evaluated simultaneously, with the highest-ranked firm potentially receiving a request for proposal for both projects. Firms must have the capacity to perform both projects.

• Schematics, Design Development, Construction Documents, Technical Specifications

• Construction Period Services, Site Visits, Cost Estimates

• As-Built Documentation

• Design of complete replacement of existing dry sprinkler systems

• Construction monitoring and project closeout services

• Deliver 100% bid documents within 180 calendar days from Notice to Proceed.

• Contract Type: Firm Fixed Price

• Estimated Construction Cost Range (Canandaigua Project): $2,000,000.00 to $5,000,000.00

• Anticipated Award Date: On or before May 29th, 2026

• Design Completion Period: 180 calendar days from Notice to Proceed.

• Submission Method: Electronic SF 330 (Parts I and II) via email to Devan.Bertch@va.gov.

• Response Date/Time: March 4th, 2026, 12:00 PM Eastern Time.

• Submission Size Limit: 50 pages, 10 MB per email.

• Evaluation Criteria: Professional qualifications, specialized experience, capacity, past performance, location, and record of claims.

• SF 330 Instructions: Specific guidance provided for Sections A, D, E, and F, including resume page limits, cover sheets, and project details.

• This acquisition is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside.

• Firms must be registered in SAM.gov and verified as SDVOSB in SBA's Small Business Search at the time of submission.

• Firms must indicate the percentage of work performed by their employees and any subcontractors, identifying their business size and type.

• NAICS Code: 541330 (Architectural and Engineering Services), with a small business size standard of $25.5 Million.

• This announcement is not a Request for Proposal (RFP).

• No costs incurred in responding will be reimbursed.

• The government is not obligated to award a contract.

• Total cost of design, plans, drawings, and specifications shall not exceed six (6) percent of the estimated construction cost.

• FAR Clause 52.236-22 (c) - Design Within Funding Limitation will apply.

• Past performance evaluation will include CPARS/ACASS or Past Performance Questionnaires (PPQs).

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire intended for clients to evaluate a contractor's performance on a previous project. Bidders are expected to provide this form to their clients to complete and submit as part of their proposal.

• Contractor Information: Details about the firm completing the work.
• Work Performed As: Prime, Subcontractor, Joint Venture, etc., and percentage of work.
• Contract Information: Contract number, type, title, dates, and pricing.
• Project Description: Relevance of the past project to the current opportunity.
• Client Information: Details of the client providing the evaluation.
• Performance Ratings: Evaluation across categories including Quality, Schedule/Timeliness, Customer Satisfaction, Management/Personnel/Labor, Cost/Financial Management, and Safety/Security. Ratings are on a scale from Exceptional (E) to Unsatisfactory (U), with an option for Not Available (N).
• Narrative Comments: Sections for detailed feedback on strengths, weaknesses, deficiencies, and overall remarks.

This questionnaire is crucial for bidders to gather evidence of their past performance. Completing and submitting this form accurately and thoroughly, with positive client feedback, will be essential for demonstrating capability and influencing the evaluation of past performance for the current opportunity.