Carrier 20 Ton Chiller

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation FA469026Q0021 for a Carrier 20 Ton Chiller.

• Definition of Start-up: A start-up sheet is a detailed checklist for proper commissioning, operational verification, and data recording for both air-cooled and water-cooled chillers. This sheet is located in the back of the operator manual.
• Delivery and Installation: Delivery and start-up are required. The on-base HVAC shop will install the chiller.

No changes to requirements, due dates, or submission rules are indicated by these clarifications.

Amendment / Modification

This amendment (0001) to solicitation FA469026Q0021, originally dated 04 May 2026, adds the "Carrier 20 Ton Chiller_Question and Answers" document dated 5 May 2026.

This amendment adds a new attachment.

No changes to proposal deadlines or submission requirements are indicated, beyond the inclusion of the new Q&A document.

Solicitation / RFP / RFQ

This solicitation (FA469026Q0021) is for the procurement of a 20 Ton Air Cooled Chiller. The acquisition includes shipping, start-up, and a one-year warranty.

• One (1) Carrier 30 RC 20T Air Cooled Chiller (Model 30RC-0205610-410).

• Air-cooled unit operating on a 208/3PH/60HZ power supply.

• Digital scroll compressor with sound blankets for noise reduction.

• Uses R-32 refrigerant.

• Equipped with hail guards, a chilled water storage tank, and a 4.3" color control panel.

• Has a 65 kA Short Circuit Current Rating (SCCR).

• Supports both BACnet IP and BACnet MS/TP for building automation integration.

• Includes a wind baffle.

• Pricing Arrangement: Firm Fixed Price.

• Period of Performance: Delivery is within 120 Calendar Days from the Date of Award.

• Offer Due Date: 08 May 2026, 03:00 PM Local Time.

• Submission Method: Only electronic versions of quotes will be accepted. Submit signed and dated offers via email to Jason Wright (jason.wright.30@us.af.mil) and Joseph Mace (joseph.mace.3@us.af.mil).

• Quote Requirements: Completed SF1449 (including clauses, provisions, and price) and a Technical quote addressing the Salient Characteristics.

• Evaluation: Responsiveness, Total Evaluated Price (TEP), technical capability (Acceptable/Not Acceptable), and a Best-Value decision.

• This acquisition is set aside 100% for Small Business.

• The North American Industry Classification Standard (NAICS) code is 333415 with a size standard of 1250.

• The solicitation includes various FAR and DFARS clauses, including those related to electronic submission of payment requests (WAWF), Buy American, and prohibition on certain telecommunications equipment.

• An attachment titled "B2009 Carrier Chiller Salient Characteristics" provides specifications.

Form / Attachment / Pricing Sheet

This document outlines the salient characteristics for a "2009 Carrier Chiller" and serves as a specification for potential bidders. It details the required features and model information for the chiller.

• Chiller Model: Carrier 30 RC 20T Air Cooled Chiller, Model 30RC-0205610-410
• Cooling Type: Air Cooled
• Electrical: 208/3PH/60HZ
• Compressor: Digital Scroll
• Features: Included sound blankets, R-32 refrigerant, Hail Guards, Chilled Water Storage Tank, 4.3" Control Panel Colored Display, 65 kA SCCR, BACnet IP & BACnet MS/TP compatibility, Wind Baffle.
• Services Included: Shipping and start-up.
• Warranty: 1 year.

Bidders must ensure their proposed chiller meets or exceeds these specified characteristics. The document also notes that the "Known Technical Requirements (KTR)" should identify lead time in proposals, indicating lead time is a critical factor for evaluation.

Justification and Approval (J&A) for Other Than Full and Open Competition

This document outlines the justification for using other than full and open competition for the procurement of HVAC chillers. The Department of the Air Force (DAF) aims to limit HVAC chiller brands at its installations to reduce overall Total Cost of Ownership (TCO), improve mission effectiveness, and enhance cybersecurity. This strategy supports a broader DAF standardization policy.

• The DAF requires HVAC chillers for mission-essential operations at all installations.

• The strategy involves standardizing on specific HVAC chiller brands at each installation, rather than a single brand Air Force-wide.

• This J&A covers HVAC chiller purchases from October 1, 2024, through September 30, 2029.

• Estimated Contract Cost: $437.5M

• Contracting Activity: Air Force Installation Contracting Center (AFICC)

• Authority: 10 USC 3204(a)(1) - Only One Responsible Source - No Other Supplies or Services Will Satisfy Agency Requirements.

• This document is a justification for a specific procurement approach, not a solicitation for proposals.

• Market research was conducted, including a Category Intelligence Report (CIR) in 2018 and a Sources Sought notice posted on SAM.gov on December 12, 2023.

• Competition will be maintained among local authorized distributors, the majority of whom are small businesses.

• The strategy aims to increase small business participation, which has improved from 73% to 92% since 2018.

• Competition is expected to increase among distributors, with an average of 4.86 proposals per requirement in FY23.

• The DAF has been standardizing HVAC chillers since 2019, reducing the number of manufacturers from 142 to 127.

• Benefits include reduced training costs (estimated $50M avoidance), improved cybersecurity, enhanced resilience, and reduced equipment/parts inventory.

• The DAF will continue data-driven analysis to validate the standardization strategy.

• The acquisition is for commercial items, and only technical data customarily provided to the public will be ordered.