Catholic Administrative Pastoral Life Coordinator

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation #W91151-26-Q-A014 for a Religious Services Coordinator.

• Deadline Extension: The government will NOT extend the submission deadline. It remains 10:00 AM on 26 January 2026.
• Resume Requirement: Bidders should review the Amendment Solicitation for instructions on required documents, including resume submission and page limit considerations.
• Incumbent Information: This is a solicitation for a new requirement. Information on previous contracts is not provided; vendors should research public databases.
• Work Days/Times: Offerors must review the Performance Work Statement (PWS) for specific work schedule requirements.
• Contract Hours: The total estimated hours for the 12-month contract period are confirmed as 2,080 hours (full-time equivalent). The previously attached estimate of 778 hours is superseded. The distribution of hours will be based on mission requirements during performance.

No changes to the submission deadline were granted. Offerors are directed to the PWS and Amendment Solicitation for detailed requirements regarding resumes and work schedules. The total estimated contract hours have been clarified.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation #W91151-26-Q-A014 for a Religious Services Coordinator.

• Deadline Extension: The government will NOT extend the submission deadline. It remains 10:00 AM on 26 January 2026 due to operational requirements.
• Candidate Resume: Bidders should review the Amendment Solicitation for instructions on required documents, including whether a candidate resume is needed and if it counts towards page limits.
• Incumbent Information: This solicitation is for a new requirement. Information on previous contracts or incumbents must be researched through public government procurement databases.
• Work Days/Times: Offerors should consult the Performance Work Statement (PWS) within the solicitation for details on preferred work days/times.

No changes to the submission deadline were granted. Bidders are strongly encouraged to review the complete solicitation package, including the PWS, for full understanding of requirements, submission instructions, and evaluation criteria.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products to procure non-personal services for a Catholic Administrative Pastoral Life Coordinator at Fort Hood, Texas. The services will assist the Catholic Chaplain and Priest in conducting religious services in accordance with Roman Catholic Church guidelines, Archdiocese for the Military Services policies, Army Regulation 165-1, and Installation Chaplain Policies.

• Assist in conducting religious services.

• Develop and provide a monthly Catholic Community calendar.

• Create and provide a weekly Catholic bulletin and announcements.

• Assist with Community Event Coordination and Publicity.

• Maintain Catholic Community Registration and collect Sacramental Records.

• Prepare liturgical books and Eucharistic elements for Mass services.

• Provide data for AMS Quarterly Clergy reports.

• Maintain attendance records for Catholic Community events.

• Respond to Government communications within specified timeframes.

• Complete required training (Anti-Terrorism Level I, OPSEC, Cyber Awareness, PII, Child Protection).

• Contract Type: Firm-Fixed-Price

• Period of Performance: February 02, 2026 to February 02, 2031

• Place of Performance: Fort Hood, TX 76544-0000

• NAICS Code: 813110 (Religious Services)

• Business Size Standard: $8M

• Solicitation Number: W91151-26-Q-A014

• Closing Date: January 26, 2026, 10:00 AM Central Time

• Questions Due: January 16, 2025, 12:00 PM Central Time

• Submission Method: Email to Contract Specialist (Brandi Lewis-Reed) and Contracting Officer (Marcellus Newson).

• Evaluation: The Government intends to award without discussions, based on the offer that is most advantageous to the Government, considering price and other factors (Lowest Price Technically Acceptable).

• Proposal Requirements: Include company information, Point of Contact, CAGE Code, DUNS Number, Tax ID Number, and resumes for key personnel demonstrating relevant experience.

• This requirement is a 100% Total Small Business Set-Aside acquisition.

• The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 and DFARS Defense Publication Notice Current to DPN: 08 August 2025.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products, specifically non-personal services for a Catholic Administrative Pastoral Life Coordinator at Fort Hood, Texas. The role involves assisting the Catholic Chaplain and Priest in conducting religious services in accordance with Roman Catholic Church guidelines, Archdiocese for the Military Services policies, Army Regulation 165-1, and Installation Chaplain Policies. The procurement is a 100% Total Small Business Set-Aside.

• Provide Catholic Administrative Pastoral Life Coordination services.

• Assist in conducting religious services.

• Develop and provide a monthly Catholic Community calendar.

• Prepare liturgical books and Eucharistic elements for Mass services.

• Maintain Catholic Community registration and provide updated registers.

• Create and provide a weekly Catholic bulletin.

• Prepare facility reservation request forms and publicity flyers for Catholic Community events.

• Prepare sacramental records and maintain AMS records.

• Provide documents for AMS Quarterly Clergy reports.

• Keep a record of attendance at Catholic Community events.

• Attend 100% of quarterly meetings with a designated representative.

• Respond to Government calls and emails within 48 hours (normal business days) or 72 hours (weekends/holidays).

• Contract Type: Firm-Fixed-Price.

• Period of Performance: February 02, 2026 to February 02, 2031.

• Place of Performance: Fort Hood, TX.

• Place of Delivery: Chaplin Bldg 320 Spirit of Fort Hood Chapel, Fort Hood, TX.

• Solicitation Number: W91151-26-Q-A014.

• Closing Date: January 26, 2026, at 10:00 AM Central Time.

• Questions Due Date: January 16, 2025, at 12:00 PM Central Time.

• Quotations received after the closing date and time will be considered late and not evaluated.

• The Contracting Officer intends to make an award without discussions.

• All quotes must reference and acknowledge all amendments.

• Evaluation criteria: Lowest Price Technically Acceptable.

• This requirement is a 100% Total Small Business Set-Aside acquisition.

• NAICS Code: 813110 (Religious Services).

• Business Size Standard: $8M.

• The solicitation number is W91151-26-Q-A014.

• Contact Specialist: Brandi Lewis-Reed (brandi.s.lewis-reed.civ@army.mil).

• Contracting Officer: Marcellus Newson (marcellus.j.newson.civ@army.mil).