Catholic Administrative Pastoral Life Coordinator services

Amendment / Modification

This amendment (0001) to the Combined Synopsis/Solicitation W912CN-26-Q-RL01 has the following primary change:

• Extension of RFQ Due Date: The Request for Quotation (RFQ) due date has been extended from January 29, 2026, at 09:00 AM EST to January 30, 2026, at 09:00 AM HST.

• The RFQ Due Date has been modified.

• Offerors now have until January 30, 2026, at 09:00 AM HST to submit their quotes.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items for Catholic Administrative Pastoral Life Coordinator services at U.S. Army Garrison Hawaii. The services involve assisting the Catholic Chaplain and Priest in conducting religious education services in accordance with specific guidelines and regulations. This announcement is the only solicitation; quotes are requested, and a separate written solicitation will not be issued.

• Provide Catholic Administrative Religious Education Coordination services.

• Assist the Catholic Chaplain and Priest in conducting religious education services.

• Services must comply with Roman Catholic Church's guidelines, Archdiocese for the Military Services policies, Army Regulation 165-1, and Installation Chaplain Policies.

• Detailed requirements are outlined in Attachment 0002 - Performance Work Statement (PWS).

• Contract Type: Firm-Fixed-Price (FFP), Requirements contract.

• Period of Performance: Base period from 08 Feb 2026 through 07 Feb 2027, with four option periods extending through 07 Feb 2031. A 6-month extension is also possible.

• Estimated Value: Not explicitly stated, but the NAICS code 813110 (Religious Organization) has a small business size standard of $13 million.

• Quotes are requested under RFQ Number W912CN-26-Q-RL01.

• Submission Method: Electronically via SAM.gov website, or via email to Contract Specialist Roger Leake in PDF, Microsoft Word, or Excel format in case of technical issues.

• RFQ Due Date: January 29, 2026, at 09:00 AM Hawaii Standard Time (HST).

• Questions Due Date: January 27, 2026, at 9:00 AM Hawaii Standard Time (HST).

• Evaluation Factors: Award will be made to the responsible offeror whose quote is most advantageous based on Price and Technical Capability. Past performance will not be formally evaluated but reviewed for responsibility.

• This procurement is a 100% Small Business set-aside.

• Quotes submitted by other than Small Business concerns will NOT be considered for award.

• Attachments include: Attachment 0001 (this solicitation), Attachment 0002 (PWS), and Attachment 0003 (Wage Determination).

• A site visit is scheduled for January 27, 2026, at 09:00 am - 10:00 am (HST) at the Main Post Chapel, Schofield Barracks, HI.

• Offerors must be registered in the System for Award Management (SAM.gov).

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide non-personal services for Catholic Administrative Pastoral Life Coordinator at USAG Hawaii, supporting the Garrison Religious Support Office (RSO) and Catholic Chaplain/Priest in conducting religious services and assisting the Catholic population with administrative tasks related to these services.

• Assist the Catholic Chaplain and Priest in conducting religious services in accordance with Roman Catholic Church guidelines, Archdiocese for the Military Services (AMS) policies, and Army Regulation 165-1.

• Provide administrative support for religious services, including preparing liturgical books, Eucharistic elements, and Sacred Vessels for Mass.

• Maintain the Catholic Community Registration and provide updated registers monthly.

• Create and distribute weekly Catholic bulletins and announcements.

• Coordinate community events, including preparing facility reservation requests and publicity flyers.

• Prepare and submit sacramental records (birth certificates, Baptism, First Communion) to the AMS portal.

• Provide essential documents for AMS Quarterly Clergy reports.

• Maintain attendance records for all Catholic Community events.

• Develop and provide a monthly Catholic Community calendar including religious education dates, chapel events, and holiday closures.

• All services must align with AMS requirements and Garrison Installation Chaplain Standard Operating Procedures (SOPs).

• Deliverables must be submitted by specified deadlines (e.g., monthly calendars by the final business day of the preceding month, weekly bulletins 4 days prior to service, facility requests and flyers 45 days prior to event).

• Performance will be evaluated based on a Quality Assurance Surveillance Plan (QASP).

• A Quality Control Plan (QCP) must be developed and maintained by the contractor.

• Place of Performance: USAG Hawaii Main Post Chapel and AMR Chapel.

• Period of Performance: Not explicitly stated in this document excerpt, but includes a phase-in/phase-out period.

• Contractor personnel must obtain Catechist certification from AMS within 90 days of contract award.

• Contractor personnel must be proficient in English (oral and written) and computer skills (Windows, Microsoft Office Suite).

• Background checks (Tier 1 with SCHR) are required for all individuals working with children under 18.

• Required training includes Anti-Terrorism (AT) Level I, OPSEC, iWATCH, Information Assurance (IA), Personally Identifiable Information (PII), and Child Protection training.

• Contractor personnel must adhere to installation access, security, and key control policies.

• Contractor personnel must identify themselves as contractors and wear identification badges.

• Government property provided for use must be safeguarded and secured.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (2015-5689, Revision 27) issued by the U.S. Department of Labor, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for specific geographic areas, including American Samoa, Hawaii, and Johnston Island.

• Lists numerous occupational codes and titles (e.g., Administrative Support, Automotive Service, Health Occupations, Information Technology).
• Specifies the minimum hourly wage rate for each occupation.
• Outlines required fringe benefits, including Health & Welfare rates and paid holidays (eleven per year).
• Includes notes on Executive Orders related to paid sick leave (EO 13706) and minimum wage (EO 13658).
• Details the process for requesting additional classifications and wage rates (Conformance Process) if an occupation is not listed.

This wage determination is critical for bidders to understand the labor costs associated with performing services under the Service Contract Act. It dictates the minimum wages and benefits that must be paid to employees working on the contract, directly impacting proposal pricing and overall cost management. Bidders must ensure their proposed labor rates meet or exceed these requirements.