Catholic Administrative Pastoral Life Coordinator, USAG Bavaria - Tower Barracks and Rose Barracks

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide support to the Garrison Religious Support Office (RSO) and Catholic Chaplain/Priest in conducting religious services, focusing on administrative tasks for the Catholic population.

• Provide non-personal services for Catholic Administrative Pastoral Life Coordination.

• Assist with various administrative tasks related to religious services, aligning with policies for Pastoral Care of Catholic Personnel.

• Develop and provide a monthly Catholic Community calendar.

• Create and distribute weekly bulletins and announcements.

• Maintain Catholic Community Registration and support Sacramental Records.

• Prepare public announcements, advertisements, and information for Catholic community programs.

• Maintain inventory of Catholic religious supplies and prepare designated offering and liturgical documents.

• Monitor and respond to Catholic Community communications (phone, email, social media).

• Provide administrative support for Catholic Masses, Sacraments, and special events.

• Maintain a log of work performed and submit monthly invoices.

• Specific Acceptable Quality Levels (AQLs) are defined for each task, ranging from 90% to 100% compliance or inspection.

• Performance will be documented in Monthly COR Reports to the KO.

• Deliverables are scheduled with specific due dates and submission requirements.

• Period of Performance: One (1) Base Year of twelve (12) months with four (4) 12-month option years.

• Place of Performance: USAG Bavaria chapel facilities, including Rose Barracks, Tower Barracks, Hohenfels, and Garmisch, and Main Post Chapel (Building #2), and/or other RSO office or event locations.

• Contractor personnel must be Catholic, confirmed, and in good standing with the Catholic Church, with at least 2 years of experience with Catholic programming.

• Must obtain Catechist certification from the Archdiocese for the Military Services within 180 days of contract award.

• Contractor personnel must possess strong communication skills (oral and written English).

• Must comply with various Army Regulations, local SOPs, and Archdiocese requirements.

• Security requirements include AT Level I training, iWATCH training, OPSEC training, IA/IT training, and PII/Child Protection training.

• Contractor is responsible for safeguarding government equipment and property.

• Non-personal services contract; no employer-employee relationship is created.

Solicitation / RFP / RFQ

This solicitation seeks a Catholic Administrative Pastoral Life Coordinator for USAG Bavaria, specifically at Tower Barracks (Grafenwoehr) and Rose Barracks (Vilseck).

• Provision of Catholic Administrative Pastoral Life Coordinator services.

• Services are to be performed at USAG Bavaria - Tower Barracks (Grafenwoehr) and Rose Barracks (Vilseck).

• The contract includes a Base Year and four Option Years.

• Base Year: 2 February 2026 - 1 February 2027

• Option Year 1: 2 February 2027 - 1 February 2028

• Option Year 2: 2 February 2028 - 1 February 2029

• Option Year 3: 2 February 2029 - 1 February 2030

• Option Year 4: 2 February 2030 - 1 February 2031

• Pricing Arrangement: Firm Fixed Price.

• Offer Due Date: 23 January 2026, 11:00 AM.

• Evaluation will be based on Lowest Price Technically Acceptable (LPTA).

• Evaluation Factors: Technical, Supplier Performance Risk, and Price.

• Technical evaluation will be based on "Acceptable" / "Unacceptable" ratings.

  • Subfactor A - Experience: Minimum of two (2) years of experience in Catholic programming.
  • Subfactor B - Written Confirmation: Skills include English proficiency (oral and written) and a valid driver's license with current vehicle insurance.

• Supplier Performance Risk will be assessed using the Supplier Performance Risk System (SPRS).

• Price will be evaluated by totaling all CLIN prices for the base year and all options.

• Proposals must be submitted electronically via email to the addresses provided.

• The subject line for emails must be "Submission of proposal W912PB-26-R-A017".

• Attachments to emails are limited to 10 MB.

• Proposals should be submitted in English and in PDF format.

• NAICS Code: 813110 (Religious Organizations).

• Size Standard: Small business size standard does not apply to this solicitation.

• The solicitation is set aside for Unrestricted OR Small Business.

• The solicitation includes numerous FAR and DFARS clauses covering various aspects of contracting, including but not limited to:

  • System for Award Management (SAM)
  • Contract Terms and Conditions
  • Safeguarding Covered Defense Information
  • Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment
  • Buy American Act
  • Tax on Certain Foreign Procurements

• Offerors are responsible for monitoring the SAM website for amendments, answers to questions, and other instructions.