Catholic Administrative Religious Education Coordinator

Amendment / Modification

This amendment extends the closing date for the solicitation.

• The closing date for the solicitation has been extended.

• The proposal submission deadline is extended to Friday, March 6, 2026, at 10:30 AM AST.

Amendment / Questions & Answers / Clarifications

This document is Amendment 0001 to Solicitation W912C326QA002. It serves to provide answers to questions submitted by potential vendors regarding the solicitation.

• Deliverables: Details on monthly Catholic Religious Education calendars and sacramental records can be found in PWS Technical Exhibits A and B, and Part 4 of the PWS.

• Qualifications: Requirements for the Catholic Administrative Religious Education Coordinator role are detailed in Part 1 of the PWS.

• Submission Instructions: Quote formatting and submission guidance is provided in the Addendum to 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services.

• Evaluation Criteria: Information on technical capability evaluation is within the PWS and the solicitation posted on SAM.gov.

• Government-Furnished Items: Details are in PWS 1.15 and Part 3.

• Security & Training: Requirements are outlined in the PWS, Technical Exhibits A and B.

• Catechist Certification: Information can be found at https://www.milarch.org/catechist-certification/.

• Pricing Evaluation: Guidance is in the solicitation, ADDENDUM to FAR PROVISION 52.212-2, EVALUATION - COMMERCIAL ITEMS (NOV 2021).

• Incumbent Information: The current contract is W912C325PA003 with a total value of $8,412.00. The estimated annual hours are 756.

• The document adds "W912C326QA002 Questions and Answers" as a contract document.

• The Performance Work Statement (PWS) document identifier has been updated.

Vendors are instructed to read, comply with any changes, sign the amendment, and submit it with their quote. All other terms and conditions remain unchanged.

Solicitation / RFP / RFQ

This solicitation seeks proposals for Catholic Administrative Religious Education Coordinator services at Fort Buchanan, Puerto Rico. This is a non-personal services contract.

• Provide administrative and coordination services for the Catholic Religious Education program.

• Services include program scheduling and records management.

• Performance is detailed in the attached Performance Work Statement (PWS), Part 4, Specific Tasks.

• A Catechist certification from the Archdiocese for the Military Services is required within 90 days of contract award.

• Offerors must describe their approach to accomplishing the PWS scope of work and their plan for an effective quality control program.

• Contract Type: Firm Fixed Price (FFP)

• Period of Performance: Base period (23 Mar 2026 - 22 Mar 2027) with multiple option periods extending through 22 Mar 2031.

• Estimated Value: NAICS code 813110 with a small business size standard of $13 Million.

• Submission Deadline: 4 March 2026, 10:30 AM AST.

• Submission Method: Electronic via email to the Contract Specialist and Contracting Officer.

• Evaluation Factors: Technical Capability and Price. Technical capability will be rated Acceptable or Unacceptable. Price will be evaluated for fairness and reasonableness.

• Quotes must be complete and accurate, including pricing for all CLINs. "NSP" can be used for CLINs with no charge.

• Offerors must submit a completed SF 1449 and acknowledge all amendments.

• This acquisition is set aside for Small Business.

• NAICS Code: 813110

• Small Business Size Standard: $13 Million

• The solicitation is electronic; amendments will be posted on SAM.gov.

• All questions must be submitted by 2 March 2026, 10:30 AM AST.

• Quotes are valid for 90 calendar days from the submission date.

• Payment will be made via Wide Area WorkFlow (WAWF).

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide administrative support for Catholic religious education programs at Fort Buchanan, Puerto Rico, ensuring alignment with Archdiocese for the Military Services (AMS) policies and Army regulations.

• Provide administrative coordination for the Catholic Religious Education (RE) Program.

• Assist the Catholic Chaplain and Priest in conducting religious education services.

• Prepare and provide a monthly RE calendar, facility reservation requests, publicity flyers, and attendance reports.

• Assist in preparing and organizing program materials, including copying, distribution, and resetting spaces.

• Collect and prepare documentation for sacramental records (Baptism, First Communion) in the AMS portal.

• Coordinate and participate in required meetings.

• Monthly calendar submitted by the final business day of the preceding month.

• Facility reservation requests and flyers submitted 45 days prior to the event.

• Attendance reports submitted by the first business day of the month.

• Consumed materials reports submitted by the first business day of the month.

• Sacramental records completed within 30 days of the sacrament ministration.

• All tasks to be performed in accordance with the PWS and applicable regulations.

• Place of Performance: Chapel, Fort Buchanan, Puerto Rico.

• Period of Performance: Not explicitly stated in the provided sections, but implies ongoing support for academic years.

• Non-personal services contract.

• Contractor personnel must obtain Catechist certification within 90 days of award.

• Contractor personnel must be computer competent (Windows, MS Office) and possess strong communication skills.

• Background checks (Tier 1 with SCHR) are mandatory for personnel working with children under 18.

• Compliance with all applicable security, access, and identification badge policies.

• Required training includes AT Level I, OPSEC, iWATCH, Information Assurance, PII, and Child Protection.

• Contractor shall safeguard Government property and be liable for loss or damage.