Cattle Egret Habitat Removal

Other / Unclassified

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Statement of Work (SOW)

To remove vegetation from two off-base properties totaling approximately one acre to mitigate bird strike hazards to aviation safety at Sheppard Air Force Base (SAFB).

• Remove all unmarked vegetation via cut-stump herbicide treatments.

• Trees marked for preservation by SAFB officials are to be left in place.

• On-site mulching or off-site legal disposal of all woody debris is required.

• Remove and replace approximately 320 feet of livestock fencing engulfed by trees.

• Work must be completed by April 1, 2026, before cattle egrets return in Spring 2026.

• All locations will be inspected for nesting activity by USDA-Wildlife Services prior to work.

• Trees to be cut to ground level, not exceeding two inches above soil grade.

• Herbicide (Garlon 4 Ultra) must be applied to cut stumps immediately after felling.

• Herbicide mixing and application must follow label, manufacturer, and special requirements, including the use of a compatible blue indicator dye.

• Exact quantities of herbicide used daily must be recorded and submitted to the COR.

• Unused herbicide cannot be stored or disposed of at the worksite.

• Woody debris must be mulched on-site or legally disposed of off-site, with the method approved in writing.

• Existing fence fabric, T-posts, and associated materials must be removed and legally disposed of off-site.

• A new fence must be installed with specific minimum specifications (39-inch tall, 9-gauge galvanized steel field fence with a graduated mesh, and a single strand of 12.5-gauge, 2-point galvanized barbed wire).

• Worksite must be left clean and orderly upon completion.

• Two distinct, off-base properties (Property A and Property C), approximately 3.6 miles apart.

• Completion of felling by April 1, 2026.

• Compliance with Texas State Law (Chapters 64 and 67 of the Texas Parks and Wildlife Code), Federal Law (Title 50 of the Code of Federal Regulations, Migratory Bird Treaty Act), and the U.S. Fish and Wildlife Services "Empty Nest Policy."

• Quality control and acceptance of work by SAFB oversight personnel.

• Payment contingent upon correction of discrepancies, including failure to remove trees, treat stumps, dispose of debris, repair damages, or install fencing correctly.

• Joint pre-work site inspection with photo/video documentation required.

• Contractor is solely responsible for conforming to all applicable safety regulations.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the Cattle Egret Habitat Removal solicitation (FA302026Q0012).

• Pesticide Applicator License: Contractors must possess a valid Commercial Pesticide Applicator License issued by the Texas Department of Agriculture. Proof will be requested.
• Felling Deadline: The deadline to fell trees is April 1, 2026. The projected contract award date is March 26, 2026. Contractors are encouraged to complete felling by April 1 to avoid nesting complications.
• Site Access & Scope: Property B will not be included in the scope of work due to property owner refusal of access. Work will only be performed on Areas A and C.
• Fence Line Work: For Property A, only trees within property boundaries and not engulfing the fence will be removed. For Property C, trees engulfing the fence will be removed and replaced as part of the refencing.
• Fencing Replacement: Approximately 320 feet of fencing will be removed and rebuilt on Property C, which includes removal of trees engulfing the fence.
• Stump Height: The desired stump height is two inches or lower. Latitude will be granted if a two-inch cut is deemed impractical and agreed upon by the government.
• Mulching vs. Disposal: The government requests separate pricing for on-site mulching and spreading versus on-site mulching with subsequent off-site disposal. This is not an evaluation factor.
• Mechanical Mulching: Mechanical mulching is permitted for debris after herbicide treatment, but cannot substitute for felling trees with hydraulic shears, saws, or chainsaws.
• Herbicide: Garlon 4 Ultra Herbicide is the only authorized herbicide. Live and dormant stumps require immediate treatment; dead or decomposing stumps do not.
• Site B Removal: CLINs 0003 and 0004 related to Site B will be removed from the solicitation and replaced with Site C.
• Acreage: Property C is approximately 0.50 acres, and Property A is approximately 0.3 acres, totaling approximately 0.8 acres for the project.

Clarifications address specific requirements for herbicide application, felling deadlines, site scope, fence work, debris disposal, and herbicide use. Site B has been removed from the scope and replaced with Site C. The deadline for felling trees remains April 1, 2026.

Forms / Attachments / Pricing Sheets

This document lists clauses that are incorporated by reference into the contract. It serves as a reference for bidders to understand the contractual terms and conditions that will apply to the opportunity.

• Clause Number: Unique identifier for each clause.
• Alt No/Dev No: Alternate or deviation number, if applicable.
• Clause Title: A brief description of the clause's subject matter.
• Year-Mo: The year and month the clause was issued or last updated.
• Section: The section of the contract where the clause is located.

Bidders must review these clauses to understand their contractual obligations, potential risks, and compliance requirements. Key clauses highlighted include those related to:

• Requirements and representations (e.g., 252.203-7000, 252.204-7016, 252.204-7017, 252.204-7018).
• Prohibition on acquisition of covered defense telecommunications equipment or services.
• Payment instructions and electronic submission (e.g., 252.232-7003, 252.232-7006).
• Evaluation factors for commercial products and services (52.212-2).
• Small business set-asides and other socio-economic programs (e.g., 52.219-6).
• Compliance with labor laws and equal opportunity requirements.

This document is critical for bidders to assess their ability to meet all contractual requirements and to accurately prepare their proposals.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request For Quotation (RFQ), for Cattle Egret Habitat Removal. The acquisition is set aside 100% for Small Business Concerns. The North American Industry Classification System (NAICS) code is 561730 with a small business size standard of $9.5M.

• Contractors shall provide personnel, equipment, tools, and services for tree removal on three (3) off-base private properties, totaling approximately one (1) acre.

• Work must be performed within 30 days of contract award.

• The scope includes habitat removal (chip and spread) as a base item, with optional items for off-site hauling and disposal for each property.

• Specifications are detailed in Attachment 1 - Cattle Egret Habitat Removal_SOW.

• The contract type is not explicitly stated, but it is an RFQ for commercial items.

• Period of Performance: Approximately 30 days for the work itself, after contract award.

• Estimated value is not stated.

• Questions Deadline: 10 March 2026.

• Quote Submission Deadline: 20 March 2026, no later than 1000 hrs Central Time, via email to the POCs and Contracting Officer.

• Quotes must be valid for 90 days.

• Evaluation Criteria: Best value to the Government, considering Technical Capability, Price, and Past Performance.

• 100% Small Business Set-Aside.

• Mandatory Site Visit: Friday, 6 March 2026, at 1300 Central Time.

• Meeting Location: Sheppard AFB Visitor Control Center (VCC), Wichita Falls, TX.

• RSVP Deadline: 1200 CT on Thursday, 5 March 2026, to Cole Jones (cole.jones.6@us.af.mil).

• Failure to attend the mandatory site visit will render a proposal technically unacceptable.

• Incorporated provisions and clauses are those in effect through the latest Federal Acquisition Circulars.

• Attachments include Statement of Work and Provisions and Clauses.

Amendment / Modification

This amendment provides updated instructions for contractors regarding a site visit.

• Meeting Location:
  • Date and Time: Friday, 6 Mar 2026, 1300 PM CT.
  • Location: The Sheppard AFB Visitor Control Center (VCC), Bldg 1405, Missile Road, Wichita Falls, TX 76311. The VCC is located at the Missile Road Gate, off of Texas Highway 240.
• Site Visit Protocol:
  • Contractors will check in at the VCC and then proceed to two separate lots where work will commence.
  • Transportation: Contractors will use their own vehicles.
  • Convoy: All vehicles will follow a designated lead car to the work sites.
  • Critical Note: Contractors must arrive on time, as the convoy will depart at the scheduled time and will not wait for late arrivals.

This amendment does not appear to modify proposal deadlines or submission requirements, but it is critical for contractors planning to attend the site visit.

Statement of Work (SOW) / Performance Work Statement (PWS)

To remove approximately one (1) acre of vegetation across three (3) distinct, off-base properties to mitigate bird strike hazards to aviation safety at Sheppard Air Force Base (SAFB). The work is necessary due to Cattle egrets establishing nesting colonies on these properties.

• Remove all unmarked vegetation via cut-stump herbicide treatments. Trees marked for preservation by SAFB officials are to be left in place.

• Mulch all woody debris on-site or arrange for legal off-site disposal.

• Remove and replace approximately 200 feet of engulfed livestock fencing.

• Tree removal methods include skid-steer machinery with hydraulic tree shear/saw or chain saws.

• Herbicide application must use Garlon 4 Ultra Herbicide, mixed with a compatible blue indicator dye, and applied to cut stumps immediately after felling.

• The entire cut surface, cambium, and vertical portions of the stump to ground line must be treated.

• New fence installation requires 39-inch tall, 9-gauge galvanized steel field fence and a single strand of 12.5-gauge, 2-point galvanized barbed wire.

• Cut stumps must be treated with herbicide immediately following felling.

• Woody debris must be mulched on-site or legally disposed of off-site.

• Worksite must be left clean and orderly upon completion.

• Acceptance of work and payment are contingent upon correction of discrepancies such as failure to remove trees, improper herbicide treatment, improper debris disposal, property damage, or incorrect fence installation.

• All tree felling must be completed by April 1, 2026.

• The project sites are three distinct, off-base properties (Property A, Property B, and Property C), with two properties being conjoined and the third approximately 3.6 miles away.

• Cattle egrets are not expected to return until Spring of 2026.

• All locations will be inspected for nesting activity by USDA-Wildlife Services prior to work commencement.

• Compliance with State Law (Texas Parks and Wildlife Code Chapters 64 and 67), Federal Law (Title 50 Code of Federal Regulations, Migratory Bird Treaty Act), and the "Empty Nest Policy" is required.

• Contractor is responsible for all applicable local, state, and federal safety regulations.

• Quantities of herbicide used must be recorded and submitted to the Contracting Officer Representative (COR).

• Contractor shall not store or dispose of unused herbicide at the worksite.

• A joint pre-work site inspection with photo/video documentation is required to establish a baseline condition.

Forms / Attachments / Pricing Sheets

This document, "Attachment 2 - Provisions and Clauses," lists clauses that are incorporated by reference into a contract or solicitation. It serves as a reference for bidders to understand the legal and regulatory requirements that will apply to the contract.

• Clause Number and Title: Identifies specific FAR (Federal Acquisition Regulation) and DFARS (Defense Federal Acquisition Regulation Supplement) clauses.
• Alternate/Development Number (ALT NO/DEV NO): Indicates any modifications or deviations to the standard clause.
• Year-Month: Specifies the version date of the clause.
• Section: Indicates the part of the contract or solicitation where the clause is located (e.g., SEC I, SEC K, SEC G, SEC L).

Bidders must review these incorporated clauses to understand their obligations and the terms of the potential contract. Key clauses highlighted include those related to:

• Requirements relating to compensation of former DoD officials.
• Safeguarding covered defense information and cyber incident reporting.
• Prohibition on the acquisition of covered defense telecommunications equipment or services.
• Representation regarding business operations with certain regimes.
• Electronic submission of payment requests.
• Prohibition on interrogation of detainees.
• System for Award Management (SAM) maintenance and registration.
• Evaluation factors for commercial products and services.
• Wide Area WorkFlow (WAWF) payment instructions.

Understanding these clauses is crucial for preparing a compliant proposal and for assessing the overall requirements and risks associated with the opportunity.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request For Quotation (RFQ), for Cattle Egret Habitat Removal. The acquisition is set aside 100% for Small Business Concerns. The North American Industry Classification System (NAICS) code is 561730, with a small business size standard of $9.5M.

• Contractors shall provide all personnel, equipment, tools, supervision, and services for tree removal on three (3) off-base private properties, totaling approximately one (1) acre.

• Work is to support the installation's Bird/Wildlife Aircraft Strike Hazard (BASH) Program.

• The project involves three distinct locations (Property A, Property B, and Property C), detailed in Attachment 1: Site Maps.

• Work must be completed within 30 days of award.

• The SOW specifies a "Base Item - Habitat Removal" for each property (chip and spread) and an "Optional Item - Habitat Removal" for each property (off-site hauling and disposal).

• The contract type is not explicitly stated, but it is an RFQ for commercial items.

• Period of Performance: To be performed within 30 days.

• Estimated Value: Not stated.

• Proposal or quote submission instructions: Submit via email to the POCs and Contracting Officer by the deadline.

• Key deadlines or milestones:

  • Questions Due: 10 March 2026
  • Site Visit RSVP Due: 05 March 2026
  • Site Visit: 06 March 2026 at 1300 CT
  • Response Deadline: 20 March 2026 no later than 1000 hrs CT

• Evaluation criteria: Best value to the Government, considering Technical Capability, Price, and Past Performance.

• Quotes must be valid for 90 days.

• 100% set aside for Small Business Concerns.

• Attendance at the site visit is mandatory for proposal technical acceptability.

• Offerors must RSVP for the site visit.

• Several DAFFARS clauses are incorporated by reference.

• Attachment 1: Statement of Work

• Attachment 2: Provisions and Clauses