Central Alabama VA Medical Center-Montgomery (CAVHCS) Home Oxygen and Ventilator Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is soliciting proposals for Home Oxygen and Ventilator Services for the Central Alabama VA Medical Center-Montgomery (CAVHCS). This Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside aims to provide comprehensive services, including setup, installation, and management, to Veteran beneficiaries. The contract is an Indefinite Delivery Indefinite Quantity (IDIQ) with a maximum value of $9,000,000.00 over five years. Quotes are due February 25, 2026, at 11:00 AM EST.
Scope of Work
The awarded contractor will be responsible for the setup, installation, and ongoing management of home oxygen and ventilation services, ensuring compliance with Joint Commission (JC) standards. Key requirements include:
- Providing portable equipment at VA Medical Centers.
- Offering 24/7 emergency services with a 4-hour response time.
- Conducting home visits for maintenance, safety assessments, and patient education.
- Delivering and setting up equipment within specified timeframes (e.g., 8 hours for initial setups, 2 days for switch-outs).
- Maintaining equipment according to manufacturer specifications.
- Adhering to all Federal, State, and local regulations.
- Staffing requirements include at least one Licensed Registered Respiratory Therapist with one year of ventilator experience. A Quality Assurance Surveillance Plan (QASP) details performance standards and acceptable quality levels (AQLs) for various services, with surveillance methods including direct observation, inspections, and user surveys.
Contract Details
- Contract Type: Indefinite Delivery Indefinite Quantity (IDIQ)
- Period of Performance: Five (5) one-year periods, from April 1, 2026, to March 31, 2031 (with potential extension to September 30, 2031).
- Maximum Contract Value: $9,000,000.00
- Guaranteed Minimum: $500.00
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Offerors must be certified and listed in the SBA database. Joint ventures must comply with SDVOSB program requirements.
Submission & Evaluation
- Quotes Due: February 25, 2026, 11:00 AM EST
- Questions Due: February 9, 2026, 11:00 AM EST
- Submission Method: Email to Leonard.Robinson@va.gov
- Evaluation Factors: Experience (more important) and Price.
- Eligibility: Offerors must be registered in SAM.
Special Requirements & Notes
- A Business Associate Agreement (BAA) is required, outlining strict HIPAA compliance for handling Protected Health Information (PHI). Bidders must understand PHI ownership, use/disclosure restrictions, security obligations, and subcontractor requirements.
- A mandatory VA Notice of Limitations on Subcontracting form (VAAR 852.219-75) must be completed, signed, and returned with the bid. For services contracts, offerors cannot pay more than 50% of the contract amount to non-SDVOSB/VOSB firms. Failure to provide this certification will render the offer ineligible.