Central Alabama VA Medical Center-Montgomery (CAVHCS) Home Oxygen and Ventilator Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Central Alabama VA Medical Center-Montgomery (CAVHCS), has issued a Solicitation for Home Oxygen and Ventilator Services. This Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside aims to secure comprehensive services for Veteran beneficiaries. Quotes are due by February 25, 2026, 11:00 AM EST.
Scope of Work
The contract requires the setup, installation, and management of home oxygen and ventilation services, including associated program management, human engineering, and logistic support. Key deliverables include:
- Compliance with Joint Commission (JC) standards for Homecare.
- Provision of portable equipment at VA Medical Centers.
- 24/7 emergency services with a 4-hour response time.
- Home visits for maintenance, safety assessments, and patient education.
- Timely equipment delivery and setup (e.g., 8 hours for initial setups, 2 days for switch-outs).
- Equipment maintenance according to manufacturer specifications and adherence to all Federal, State, and local regulations.
- Staffing requirements include at least one Licensed Registered Respiratory Therapist with one year of ventilator experience.
A Quality Assurance Surveillance Plan (QASP) details performance standards and acceptable quality levels (AQLs) for various services, including prescription notification (98%), delivery status (95-98%), patient education (100%), and emergency service response (100%).
Contract Details
- Type: Indefinite Delivery Indefinite Quantity (IDIQ), Firm-Fixed Price (FFP).
- Period of Performance: Five (5) one-year periods, anticipated from April 1, 2026, to March 31, 2031, with a potential option to extend to September 30, 2031.
- Maximum Contract Limit: $9,000,000.00.
- Guaranteed Minimum: $500.00.
- Place of Performance: Montgomery, AL, for beneficiaries serviced by CAVHCS.
- Product Service Code (PSC): W065 – Lease or Rental of Equipment - Medical, Dental, and Veterinary Equipment and Supplies.
- NAICS Code: 532283 - Home Health Equipment Rental (Size Standard: $36 million).
Submission & Evaluation
- Quotes Due: February 25, 2026, 11:00 AM EST.
- Questions Due: February 9, 2026, 11:00 AM EST.
- Submission Method: Via email to Leonard.Robinson@va.gov.
- Evaluation Factors: Experience (more important) and Price.
- Eligibility: This is an SDVOSB Set-Aside. Offerors must be certified as an SDVOSB and listed in the SBA certification database. Joint ventures must comply with specific SDVOSB program requirements. Offerors must be registered in the System for Award Management (SAM).
Special Requirements & Notes
- A Business Associate Agreement (BAA) is required, outlining strict HIPAA compliance for handling Protected Health Information (PHI). Bidders must understand obligations regarding PHI ownership, use/disclosure restrictions, security safeguards, breach reporting, and subcontractor requirements.
- Offerors must complete, sign, and return the VA Notice of Limitations on Subcontracting (VAAR 852.219-75) with their bid. For services contracts, no more than 50% of the contract amount can be paid to non-SDVOSB/VOSB firms. Failure to provide this certification will render the offer ineligible.
- The Contracting Officer is Leonard Robinson (leonard.robinson@va.gov).