Chapel Activity Center (CAC) Interior Refresh, F528, Vance AFB

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Project FP1019545 CAC Interior Refresh F528.

• Required Forms: At the time of closing, only Appendix B – Bid Form is required for initial proposal submission. Additional documents may be requested later during the evaluation phase.
• Scope of Work (Ceiling): The intent is to demolish only the ceiling tile and grid, not the entire grid system.
• Scope of Work (Subfloor): Contractors should only anticipate adding an additional layer of plywood over existing plate steel, not replacing wood components.
• Subfloor Material: An AC 1/4-inch plywood screwed into the existing plate steel raised floor is acceptable; an engineered material is not required.
• Phasing: There are no specific phasing requirements. The contractor is responsible for submitting a schedule of work to the ASRC Construction Manager.
• Moisture Testing: The contractor must determine if moisture testing is required based on manufacturer recommendations for ceramic tile and VCT tile installation.

These clarifications confirm specific requirements related to submission forms, demolition scope, material specifications, and scheduling, which bidders should consider when preparing their proposals.

Questions & Answers / Clarifications

This document contains questions submitted by potential bidders regarding the Project FP1019545 CAC Interior Refresh F528, along with the government's responses. It aims to clarify requirements and ensure all bidders have access to the same information.

• Tile Specifications:
  • Backsplash Tile: The backsplash should use CT2 Portmore/glossy White in a 3"x8" size. The reference to CT3 Nashville in IN401 was an error. The CT3 Nashville (12"x24") is intended for the bathroom walls.
  • Adhesive & Installation: While the government will provide the Command Performance Tile (CPT1), bidders are responsible for providing the adhesive and installation. Specifications for the government-provided CPT1 material were not detailed in this Q&A.
• Acoustic Ceiling Tile: The specified acoustic ceiling tile is Armstrong Fissured 756 - White 2'x2'x5/8". The existing tile appears to be USG foil backed Glacier, but the specification is for the Armstrong product.

These clarifications address specific material requirements (tile types, sizes, and ceiling tiles) and responsibilities for installation. Bidders should update their understanding of these requirements for accurate proposal development.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a site visit conducted on May 18, 2026, at 1:00 PM. It records the attendance of individuals from various companies at two locations: CDC - Paint Interior Walls F336 and Chapel Activity Center - Interior Refresh F528.

• Names of attendees
• Their respective departments/companies
• Telephone numbers
• City and State of their company
• A column indicating "Facility Visiting"

This sign-in sheet provides a list of companies and individuals who attended the site visit. This information can be valuable for bidders to understand who else is interested in the opportunity and potentially for networking or identifying competitors. It also confirms that a site visit took place for the specified locations.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for an interior refresh of the Chapel Activity Center (CAC), Facility 528, at Vance Air Force Base, Oklahoma.

• Demolition: Removal of existing flooring, walls, ceilings, cabinets, and fixtures as detailed in Appendix C (Drawings ID101, ID102, ID103).

• Asbestos Abatement: Required for specific flooring materials, adhering to Oklahoma Asbestos Control Act and OSHA standards.

• Existing Furniture: Relocation and restoration of furniture as needed.

• Flooring Products: Installation of new flooring, including subfloor preparation, carpet, ceramic tile, and rubber wall base.

• Paint: Preparation and application of a minimum of two coats of paint on walls, doors, frames, and cabinets.

• Ceiling Tiles: Replacement of ceiling tiles as indicated.

• Kitchen Renovation: Addition of upper and base cabinets, including a cord management hole for a microwave, and painting.

• Appliances: Testing and verification of mechanical and plumbing installations for appliances.

• Protection of Government Property: Ensuring existing work and facilities are protected from damage during construction.

• Work must be completed in accordance with the SOW and is subject to inspection by ASRC Construction Management and Government Representative.

• Site must be cleaned to preconstruction conditions or better upon completion.

• Location: Vance Air Force Base, Oklahoma, Facility 528.

• Project Duration: 135 calendar days total, including up to 45 days for non-performance (mobilization, lead time) and 90 days for the performance period after receiving a Notice to Proceed.

• Contractor's Representative: A qualified Superintendent and Quality Control representative are required.

• Work Hours: Normal hours are 7:30 a.m. to 4:30 p.m., Monday-Friday. Off-hours work requires prior approval.

• Access and Passes: Compliance with Installation Security Requirements is mandatory.

• Materials: Must meet the Buy American Act. Submittals and approvals are required before purchasing. Hazardous chemicals require Safety Data Sheets (SDS) approval.

• Safety: Compliance with DAFMAN 91-203 and OSHA standards is required.

• Warranty: A standard 1-year warranty for labor and material is required.

• Submittals: Includes asbestos manifests, training certificates, asbestos work plan, air clearance records, material submittals, and shop drawings.

• Provided Services and Utilities: Electric power and water will be provided. Contractor must provide latrines.

• Excess Materials: Contractor is responsible for hauling away non-hazardous waste and controlling foreign object debris (FOD).

• Special Materials: Prohibited materials are listed; ODC's are restricted.

• Attic Stock: 10% of materials must be provided as attic stock.

Form / Attachment / Pricing Sheet

This document is a revision of the Wage Determination No. 2015-5857, specifically Revision No. 18, dated December 3, 2025. It establishes the minimum wage rates and fringe benefits required for various occupations performing work under the Service Contract Act in Oklahoma County, Oklahoma.

• Lists numerous occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that fringe benefits are required and follow the occupational listing.
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), detailing applicable benefits and wage requirements for federal contractors.
• Outlines vacation and holiday policies.
• Provides guidance on hazardous pay differentials and uniform allowances.
• Details the conformance process for unlisted classifications.

This document is critical for bidders to understand the minimum labor costs associated with performing services under the Service Contract Act. It directly impacts the pricing strategy for proposals by defining the required wages and benefits for all covered employees. Bidders must ensure their proposed wages meet or exceed these minimums to be compliant.

Questions & Answers / Clarifications

This document serves as a repository for questions submitted by potential bidders regarding Project FP1019545 CAC Interior Refresh F528. It is intended to provide answers to these questions once reviewed by the requester.

• Question Submission: All submitted questions will be added to this document upon receipt and review.
• Response Posting: Answers to submitted questions will be posted by the indicated date.

This document is a living document that will be updated with specific questions and answers. Bidders should monitor this document for clarifications that may impact their understanding of the requirements, submission process, or evaluation criteria.

Form / Attachment / Pricing Sheet

This document, the "Vendor Authorization Request - Domestic," is a template used by ASRC Federal and its subsidiaries to collect necessary information from vendors for new vendor setup or reactivation. It is also used to update existing vendor records.

• Taxpayer Identification: Collects Taxpayer Identification Number (TIN) type (EIN, SSN, ITIN), the number itself, Legal Name, Business Name/DBA, and identifiers like UEI, CAGE code, or DUNS number.
• Contact Information: Gathers Legal Address, Remittance Address, Contact Name, Phone Number, Fax Number, and Email Address.
• Entity Information: Requires selection of Entity Type, Entity Classification, Business Size, and Business Classification (e.g., SBA certifications).
• Exemptions: Provides guidance and codes for exemptions from backup withholding and FATCA reporting.
• Certification: Requires the vendor to certify the accuracy of their information and their status regarding backup withholding and U.S. person status.
• Modification Section: Allows for updates to address, contact information, legal name, or Tax ID number for existing vendors.

Vendors seeking to do business with ASRC Federal or its subsidiaries must complete this form accurately to ensure timely payment and compliance. It is crucial for establishing a vendor profile and facilitating electronic payments. Failure to provide accurate information may delay payments or result in backup withholding.