Charleston CBOC
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Hershel "Woody" Williams VA Medical Center (HWW VAMC) and its associated Community-Based Outpatient Clinics (CBOCs), is soliciting proposals for contracted ambulance transportation services. This Unrestricted opportunity, titled "Charleston CBOC," is for a Fixed Price Indefinite Delivery Indefinite Quantity (IDIQ) Contract covering Basic Life Support (BLS), Advanced Life Support (ALS), Specialty Care Transport (SCT), and Critical Care Transport (CCT). Offers are due by February 20, 2026, at 3:00 PM EST.
Scope of Work
This contract requires the provision of comprehensive ambulance services, including:
- BLS, ALS, SCT, and CCT transportation.
- All necessary vehicles, qualified personnel (licensed/certified EMTs, Critical Care Transport Paramedics), management, supplies, equipment, and reporting.
- Scheduled, add-on, and emergent transport services with specific response time requirements (e.g., Emergent ALS within 20 minutes, Add-on BLS within 2 hours).
- Maintenance of vehicles, including preventive maintenance and repairs.
- Adherence to occupational safety and health administration-blood borne pathogens protocol.
- Use of the VetRide Vendor Portal or VA-Approved Transportation Software for all transports.
Contract Details
- Contract Type: Firm-Fixed-Price, Indefinite Delivery Indefinite Quantity (IDIQ).
- Duration: 5-year contract, consisting of a base period (April 1, 2026, to September 30, 2026) and four (4) option periods.
- Minimum Guarantee: $1,000.00
- Maximum Ceiling: Approximately $7,499,000.00
- Set-Aside: Unrestricted
- NAICS Code: 621910 (Ambulance Services) with a size standard of $22.5 Million.
- Place of Performance: Primarily the Charleston CBOC catchment area, but may include other locations within Kentucky and West Virginia.
Submission & Evaluation
- Offer Due Date: February 20, 2026, 3:00 PM EST.
- Questions Due Date: February 20, 2026, 3:00 PM EST, via email to mark.smith25@va.gov.
- Submission Format: Proposals must be submitted in two volumes: Volume I (Technical) and Volume II (Price).
- Evaluation Basis: Lowest Price Technically Acceptable (LPTA). Award will be made to the offeror with the lowest evaluated price that meets or exceeds acceptability standards for non-price factors.
- Evaluation Factors: Technical (Capability Statement, Fleet, Insurance, Personnel), Past Performance, and Price.
Additional Notes
Offerors must complete specific sections of the SF 1449 and other required forms. The solicitation includes detailed information on contract clauses, provisions, wage determinations, and attachments (e.g., CCT/SCT confirmation, Surveillance Checklist, Quality Assurance Plan).