Charleston CBOC

SOL #: 36C24526Q0264Combined Synopsis/Solicitation

Overview

Buyer

Veterans Affairs

Veterans Affairs, Department Of

245-NETWORK CONTRACT OFFICE 5 (36C245)

LINTHICUM, MD, 21090, United States

Place of Performance

Huntington, WV

NAICS

Ambulance Services (621910)

PSC

Ambulance Service (V225)

Set Aside

No set aside specified

Original Source

https://sam.gov/opp/cf4a3b05097e47a6b80d0b1aeb9b6a53/view

Timeline

Posted

Feb 11, 2026

Last Updated

Mar 9, 2026

Submission Deadline

Feb 27, 2026, 8:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Department of Veterans Affairs (VA), specifically the Network Contract Office 5 (36C245), is soliciting proposals for Ground Ambulance Services for the Hershel "Woody" Williams VA Medical Center (HWW VAMC) and its associated Charleston Community-Based Outpatient Clinic (CBOC) and catchment area. This is an Unrestricted Firm-Fixed-Price, Indefinite Delivery Indefinite Quantity (IDIQ) contract with an estimated maximum value of $7,499,000.00 over five years. Offers are due by February 27, 2026, at 3:00 PM EST.

Scope of Work

The contractor will provide comprehensive ambulance transportation services, including Basic Life Support (BLS), Advanced Life Support (ALS), Specialty Care Transport (SCT), and Critical Care Transport (CCT). This encompasses scheduled, add-on, and emergent transports. Key requirements involve providing all necessary vehicles, qualified personnel (licensed and certified EMTs/Paramedics), management, supplies, and equipment. Services must adhere to specific response times and utilize the VetRide Vendor Portal or VA-Approved Transportation Software. The typical range of transports out of the Charleston CBOC clinic averages 12.5 per day, with provisions for 4 BLS and 1 ALS simultaneous transport requests. Patient care records will be electronic, eliminating paper run sheets.

Contract Details

Contract Type: Firm-Fixed-Price, Indefinite Delivery Indefinite Quantity (IDIQ)
Set-Aside: Unrestricted
NAICS Code: 621910 (Ambulance Services)
Size Standard: $22.5 Million
Period of Performance: Base Period (April 1, 2026, to September 30, 2026) plus five (5) option periods.
Estimated Maximum Value: $7,499,000.00 over five years.
Minimum Guaranteed Amount: $1,000.00.
Place of Performance: Primarily the Charleston CBOC catchment area, with variable locations potentially spanning West Virginia, Pennsylvania, Ohio, Kentucky, Maryland, and Washington D.C.

Submission & Evaluation

Offers Due: February 27, 2026, 3:00 PM EST.
Submission Method: Via email to Mark Smith (mark.smith25@va.gov).
Award Basis: Lowest Price Technically Acceptable (LPTA).
Evaluation Factors: Technical Capability Statement, Fleet, Insurance, Personnel, Past Performance, and Price. Proposals should be submitted in two volumes: Technical and Price.

Key Amendments & Clarifications

An amendment has been issued to publish vendor questions and incorporate changes into the solicitation. Significant updates include:

SF 1449 Block 15 will be updated to reflect the Charleston facility.
Clarification on patient custody (nurse or medical staff).
Wait time CLINs updated to 15-minute increments.
Wage determination updated to include Kanawha County, WV.
Removal of duplicate wage determination pages and correction of header numbering. Offerors must acknowledge receipt of this amendment and review all changes before submitting an offer.