761-26-2-014-0037 & 762-26-1-040-0450 - Chelmsford & Tucson CMOP’s - MED SURGE ITEMs

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for medical and surgical supplies for the Department of Veterans Affairs (VA) Consolidated Mail Outpatient Pharmacies (CMOPs) in Chelmsford and Tucson. The acquisition is for a one-time delivery of items.

• The solicitation covers four line items of medical/surgical supplies.

• Specific requirements include:

  • Submission of a signed SF 1449 RFQ cover page.
  • A quote in Excel format.
  • An OEM Authorization Letter or documentation from the OEM.
  • Country of Manufacture for all lines.
  • Completion of Section C.3 VAAR 852.219-76.
  • Completion of Section E.4 52.225-2 BUY AMERICAN CERTIFICATE if quoting non-domestic items.

• Failure to include all required documents will result in a non-compliant offer.

• Bar code labeling is required at the unit-of-use package level, conforming to GS1-128 or HIBCC standards.

• Products must have expiration dates of at least 12 months from the date of delivery.

• Substitutions of pack sizes and changes deviating from requested items require Contracting Officer approval.

• Minimal lot numbers are required; more than three lot numbers require written approval.

• Bottles must be at least 100cc with a child safety cap and a cylindrical body of at least 5.75 inches circumference.

• Contract type is anticipated to be Firm-Fixed-Price.

• Delivery is FOB Destination.

• Deliveries are to two CMOP locations: Chelmsford (Line Items 1-3) and Tucson (Line Item 4).

• Delivery dates are to be determined (TBD).

• Offers are due by 03-11-2026 at 4:00 PM CST.

• Offers must be submitted to Jennifer Knight at Jennifer.Knight@va.gov.

• Evaluation will be based on Technical, Past Performance, Delivery, and Price.

• The Government may award based on the most advantageous offer, not necessarily the lowest price.

• Offers must meet minimum requirements to be considered compliant.

• Line Item 1 is a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside only.

• Line Items 2-4 are for Full and Open competition.

• An NMR Class Waiver is being utilized for Line Item 1.

• The solicitation number is 36C77026Q0049.

• Contact for solicitation information: Jennifer Knight.

• All offers must be submitted on the attached quote spreadsheet.

Form / Attachment / Pricing Sheet

This document is a notification from the U.S. Small Business Administration (SBA) regarding a class waiver of the Nonmanufacturer Rule (NMR) for diabetic test strips.

• The waiver applies to NAICS code 325413 and PSC 6515.
• It is granted because there are no small business manufacturers of diabetic test strips in the Federal market.
• The waiver allows otherwise qualified regular dealers to supply products from any manufacturer on Federal contracts or orders set aside for small businesses.
• This action is effective August 17, 2020.

This waiver is relevant to bidders responding to solicitations for diabetic test strips that are set aside for small businesses. It clarifies that regular dealers, not just small business manufacturers, can supply these products, potentially increasing competition and the pool of eligible offerors.

Solicitation / RFP / RFQ

This document is a Brand Name Justification under Simplified Procedures for Certain Commercial Items, in accordance with FAR 13.5. It supports the procurement of four (4) medical surgical items for the Department of Veterans Affairs, NCO 15 – CMOP Division. The acquisition is for the replenishment of low stock levels at three CMOP locations. The proposed procurement action will be a new firm-fixed-price contract.

The procurement includes four specific line items:

• Line Item 1: ONE TOUCH VERIO (GLUCOSE) TEST STRIP 100CT.
• Line Item 2: SET, INFUSION AUTOSOFT XC TANDEM #1001680
• Line Item 3: Hollister, CATH SET, INTERMIT 14FR H#96144
• Line Item 4: SET, INFUSION AUTOSOFT XC TANDEM #1001729

All items are brand-specific, and no Manufacturer Part Number (MPN) substitutions are permitted. The estimated value of the required supplies is $578,800.00.

• Contract Type: New firm-fixed-price contract.

• Period of Performance: Not explicitly stated, but delivery schedules are to be determined during evaluation.

• Estimated Value: $578,800.00

• Submission: A competitive solicitation will be posted to SAM.gov. Only qualified vendors will be able to submit quotes due to Gray Market/Brand Name only, OEM requirements.

• Evaluation: The Contracting Officer anticipates the cost of award will be fair and reasonable based on competition, the Independent Cost Government Estimate (IGCE), and previous acquisition cost history.

• The diabetic test strips (Line Item 1) will be solicited as a total SDVOSB set-aside.

• The remaining items (Line Items 2, 3, and 4) will be competed on a full and open basis because the OEMs are large businesses and the products are manufactured non-domestically. A small business set-aside for these remaining items is not feasible.

• The statutory authority for this restricted competition is FAR 6.103-5, implemented by RFO FAR 12.102, citing "Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements."

• Market research was conducted, including a sources sought notice, which yielded eight interested vendors.

• All items are made non-domestically.

Form / Attachment / Pricing Sheet

This document is a pricing schedule (Excel spreadsheet) for Solicitation 36C77026Q0049. Vendors are required to complete all areas highlighted in orange within this spreadsheet and submit it as part of their quote.

• RFQ: 36C77026Q0049
• Delivery: On or before TBD
• Required Documents: SF1449, Quote Spreadsheet, OEM authorization, Certificate of Compliance (for Line Item 1), BAA Certificate (if applicable).
• Submission Deadline: March 11, 2026, 4pm Central Standard Time (CST).
• Submission Method: Email quotes to Jennifer.Knight@va.gov.
• Line Item 1: Set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) only. Requires a Certificate of Compliance.
• Line Items 2-4: Full and Open competition.
• Pharmaceutical/Medical Supply Expiration: Must be at least one year from the date of delivery. Provide expiration dates in "Vendor Comments" if short-dated.
• Gray Market Prevention: Vendors must provide authorization letters from the OEM or an authorized wholesaler/reseller. No remanufactured or gray market items will be accepted.
• Item Details: The spreadsheet lists specific items including descriptions, quantities, packaging, and unit details for both Chelmsford and Tucson CMOP facilities.

This pricing schedule is critical for bidders to accurately quote prices for the specified items. It also outlines specific requirements for submission, set-aside restrictions for Line Item 1, and compliance mandates such as the Buy American Act and Gray Market Prevention. Vendors must pay close attention to the required documentation and submission deadlines.

Statement of Requirements (SOW/PWS)

This document outlines the specific requirements for the delivery of medical and surgical supplies under a contract, detailing delivery terms, product specifications, and other operational necessities.

• Delivery Locations: Deliveries are to two Consolidated Mail Outpatient Pharmacy (CMOP) locations: Chelmsford, MA (for line items 1-3) and Tucson, AZ (for line item 4). All items are to be fulfilled in a one-time delivery.

• Shipping: Products must be shippable via USPS unless otherwise identified and approved by the Contracting Officer. The most cost-effective shipping method should be used for initial delivery.

• Product Identification: Shipments must reference the original VA obligation number for reconciliation. Tracking information must be emailed to designated points of contact upon shipment.

• Brand Name: All products are brand name only.

• Product Specifications:

  • Must include unit-of-use bar code labeling conforming to GS1-128 or HIBC standards, encoding the NDC.
  • Bar code printing must meet ANSI/ISO/IEC Quality Grade C or better.
  • Bar codes must be on the outside container/wrapper and immediate container, and on each cell of a blister pack.
  • Lot number and expiration date should be included on bar code labeling.
  • Products must have received an "A" therapeutic equivalence code from the FDA, unless all drugs in the family group are "B" rated.
  • Expiration dates must be no less than 12 months from the date of delivery.
  • Minimum bottle size is 100cc with a child safety cap, a cylindrical body, and a minimum of 5.75 inches circumference.

• Lot Numbers: A minimum of three (3) lot numbers of products are required. More than three (3) lot numbers require Contracting Officer approval. Products must be sorted and shipped with one (1) lot number per box.

• Deliveries to CMOP locations in Chelmsford, MA and Tucson, AZ.

• Acceptance: Acceptance of vendor-quoted NDC, MPN, or UPC is contingent on CMOP approval.

• Quoting: Vendors must specify the NDC/UPC used when quoting and indicate proposed alternates on the attached quote spreadsheet.

• Recalls: In case of a drug recall, vendors must immediately forward two (2) copies of the recall notification and pertinent information to specified VA offices.

• National Drug Codes & MPNs: Offerors must provide a distinct eleven-digit NDC or MPN for each product on the quote spreadsheet. Failure to do so will result in rejection.

• Availability: Offerors must provide a firm commitment of product availability and price 24 hours prior to purchase order.

• Other Requirements:

  • Packages ordered below 500 count require Unit of Use issue and a Safety/Child Proof cap.
  • Substitutions of pack sizes require written approval.
  • Changes deviating from requested items require Contracting Officer approval.
  • Partial deliveries require written approval.
  • Shipments must include a packing slip with specific identifying information.
  • All like products packaged and shipped together; breakable items require appropriate packaging.
  • Vendor must provide return authorization and pickup for damaged/incorrect products within one week of request.

Form / Attachment / Pricing Sheet

This document is a spreadsheet intended for bidders to provide pricing and capability information for specific medical supplies. It requires bidders to complete highlighted fields to indicate their ability to meet the requirements.

• Item Number: Sequential identifier for each product.
• Description: Details of the product, including manufacturer part numbers where applicable (e.g., ONE TOUCH VERIO (GLUCOSE) TEST STRIP).
• Quantity & Unit of Measure: Specifies the amount and unit for each item (e.g., 2400 EA).
• Manufacturer Part Number (MPN): The original equipment manufacturer's part number.
• OEM Name: The name of the original equipment manufacturer.
• Documentation & Compliance: Fields to confirm possession of direct OEM documentation and compliance with the Statement of Requirements (SOR).
• Business Information: Bidders must state their business size/classification and whether they hold a Federal Supply Schedule (FSS)/GSA/MS contract, including relevant contract and item numbers if applicable.

This form is critical for bidders to:

• Identify the specific medical supplies required.
• Detail their product offerings and pricing.
• Confirm their ability to meet technical and compliance requirements.
• Provide essential business and contracting information for evaluation.

Sources Sought Notice

This notice is issued by the Department of Veterans Affairs, NCO 15 Consolidated Mail Outpatient Pharmacy (CMOP) Division for market research purposes. The government is seeking to identify potential qualified sources for the procurement of specific medical-surgical supplies. This is not a request for quotes, and no contract will be awarded based solely on responses to this notice.

The notice specifies the following medical-surgical supplies:

• ONE TOUCH VERIO (GLUCOSE) TEST STRIP (Item 0001)
• SET, INFUSION AUTOSOFT XC TANDEM #1001680 (Item 0002)
• CATH SET, INTERMIT 14FR H#96144 (Item 0003)
• SET, INFUSION AUTOSOFT XC TANDEM 1001729 (Item 0004)

All products are Brand Name Only / Dispense as Written.

Not applicable, as this is a market research notice and not a solicitation.

Interested vendors should submit responses via email to Jennifer.Knight@va.gov no later than December 9, 2025, at 2:00 PM CT.

Responses should include:

• Company's Point(s) of Contact (Name, Phone Number, Email Address)
• Company's SAM Unique Entity ID
• Company's Capability Statement

Vendors must also ensure all questions in the attached "Sources Sought – Excel Spreadsheet" are fully answered.

Not specified in this notice.

Attachments include a "Statement of Requirements" and an "Excel Spreadsheet" for responses. This notice does not obligate the VA to issue a solicitation.