Amendment 2 - Cheyenne Mountain SFS Upgrade EST-3 Fire Alarm System to EST-4

Amendment / Modification

This document is Amendment 1 to the Combined Synopsis/Solicitation FA251726QA007.

• The solicitation number is FA251726QA007.
• The project title is "Cheyenne Mountain SFS - Upgrade Edwards EST-3 Fire Alarm System to EST-4".
• The North American Industrial Classification System (NAICS) code is 334290 – Other Communications Equipment Manufacturing, with a size standard of 800 employees.
• The solicitation incorporates provisions and clauses by reference, effective through Revolutionary FAR (Federal Acquisition Regulation) Overhaul (RFO), effective 02/20/2026.
• Quotes will be evaluated IAW FAR 52.212-2.
• The words "offer", "offeror", and "proposal" have been replaced with "quotation", "vendor", and "quote" respectively.
• Paragraph (a) first sentence revised to state: "The NAICS code and small business size standard for this acquisition appear above."
• Paragraph (c) first sentence revised to state: "The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the combined synopsis/solicitation."
• The delivery location and FOB point is Cheyenne Mountain Space Force Station.
• The required Delivery Date is on or before 180 Calendar Days after receipt of award for all CLINS in Table 1.
• The resulting award will be a Firm-Fixed Priced Purchase Order.
• A site visit is scheduled for Tuesday, 24 March 2026 at 0900. RSVP is required no later than Wednesday, 18 March 2026 at 3:00 P.M. Mountain Time.
• Questions regarding the solicitation must be submitted no later than Monday, 30 March 2026 at 3:00 P.M. Mountain Time.
• Quotes and contract documentation are due no later than Wednesday, 15 April 2026 at 1400 PM (MT).
• Submissions are limited to 30 pages.
• .zip files are not an acceptable format.
• The quote response must consist of three parts: Priced Quote, Technical Documentation, and Past Performance.
• Technical documentation must confirm certifications, licenses, and items requested.
• Past performance will be evaluated using CAGE code, CPARS, or SAM.gov. A minimum of 1 and a maximum of 3 projects performed within the last 5 years of similar scope are required.
• Award will be based on the lowest evaluated price that meets technical and past performance criteria (acceptable/unacceptable basis).
• Evaluation factors include: Priced Quote, Technical Documentation, and Past Performance.
• Technical evaluation requires NICET Level II certification in Fire Alarm Systems, Edwards FireWorks System manufacturer's certification, and Colorado fire alarm work license.
• A Preliminary Project Schedule (Attachment 4) is required.
• Past performance evaluation considers CPARS, SAM.gov, or a Past Performance Questionnaire (PPQ).
• The document lists several attachments, including the SOW, Past Performance Questionnaire, and Preliminary Project Schedule.

This amendment provides updated information and clarifications regarding the solicitation, including deadlines, submission requirements, and evaluation criteria. Vendors should review these changes carefully to ensure their quotes are compliant.

Solicitation / RFP / RFQ

This solicitation (FA251726QA007) is for the upgrade of 23 existing Edwards EST-3 fire alarm systems to Edwards EST-4 systems at Cheyenne Mountain Space Force Station. The Product Service Code is 6350.

• Upgrade of 23 existing Edwards EST-3 fire alarm systems to Edwards EST-4 systems.

• The work is divided into two phases: Phase 1 covers nodes 1-11, and Phase 2 covers nodes 12-23.

• Pricing arrangement is Firm Fixed Price for both phases.

• The solicitation issue date is March 8, 2026.

• The offer due date is March 13, 2026, at 02:00 PM.

• The contract type is not explicitly stated, but the form is a Solicitation/Contract/Order for Commercial Products and Commercial Services.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-4 by reference.

• Evaluation will be based on price and other factors, as detailed in FAR 52.212-2.

• Payment requests and receiving reports are to be submitted via Wide Area WorkFlow (WAWF).

• This acquisition is set aside 100% for Small Business.

• The document includes various FAR and DFARS clauses related to contract administration, payment, unique item identification, and representations and certifications.

• Attachments include a Statement of Work, Past Performance Questionnaire, and Preliminary Project Schedule.

Solicitation / RFP / RFQ

This is a combined synopsis and solicitation (RFQ) for commercial items to upgrade the Cheyenne Mountain Space Force Station (SFS) EST-3 Fire Alarm System to EST-4. The acquisition is being conducted in accordance with FAR Part 12.

• Upgrade of the EST-3 Fire Alarm System to EST-4.

• The work involves two phases: Phase 1 and Phase 2.

• Specific technical documentation, certifications, and licenses are required, including NICET Level II certification in Fire Alarm Systems, Edwards FireWorks System manufacturer's certification, and Colorado state fire alarm work license.

• A Project Management Plan and Preliminary Schedule are required, outlining completion within a 120-day period of performance.

• Contract Type: Firm Fixed Price Purchase Order.

• Period of Performance: 120 Calendar Days after receipt of award.

• Estimated Value: Not specified.

• Site Visit: Tuesday, March 24, 2026, at 0900 at Cheyenne Mountain SFS. RSVP required by March 18, 2026.

• Questions Due: Monday, March 30, 2026, by 3:00 PM MT.

• Quotes Due: Friday, April 3, 2026, by 2:00 PM MT.

• Quote Submission: Submit to Kristina Worthing (kristna.worthing@spaceforce.mil) and Stephen Carr (stephen.carr.12@us.af.mil).

• Quote Limit: Maximum of 20 pages.

• Evaluation: Award will be made to the responsible offeror whose quote is most advantageous, based on the following factors:

  • Part I - Priced Quote: Lowest evaluated price that is reasonable and complete.
  • Part II - Technical Documentation: Acceptable/Unacceptable basis, confirming product meets minimum requirements.
  • Part III - Past Performance: Acceptable/Unacceptable basis, based on performance record (minimum 1, maximum 3 projects within the last 5 years of similar scope).

• Quote Validity: Minimum of 60 calendar days.

• Full and open competition.

• NAICS Code: 334290 – Other Communications Equipment Manufacturing.

• Size Standard: 800 employees.

• All companies must be registered in the System for Award Management (SAM).

• .zip files are not an acceptable format for submission.

• The solicitation incorporates provisions and clauses by reference, effective through Revolutionary FAR (RFO) 02/20/2026.

• Attachments include: Solicitation Provisions and Clauses, SOW, Past Performance Questionnaire, and Preliminary Project Schedule.

Statement of Work (SOW)

This Statement of Work (SOW) outlines the requirements for upgrading the existing Edwards EST-3 fire alarm system to the Edwards EST-4 system at Cheyenne Mountain Space Force Station (CMSFS). The existing FireWorks system will remain.

• Replace twenty-three (23) existing Edwards EST-3 fire alarm control panels (FACPs) with new Edwards EST-4 FACPs.

• Ensure seamless integration with existing field devices and provide comprehensive training and documentation.

• The new EST-4 system must have a redundant network for communication backup.

• The contractor must have at least 5 years of experience in fire alarm and life safety systems, a minimum NICET II certification, and Edwards FireWorks System manufacturer's certification.

• All work procedures and materials require approval from the 21 Civil Engineering Squadron (21 CES) Requirements and Optimization (R&O).

• Network-related activities must adhere to cyber security requirements.

• Strict adherence to Operations Security (OPSEC) Standard Operating Procedures is mandatory for access to sensitive areas.

• Replace all 23 EST-3 FACPs with EST-4 FACPs.

• Maintain the existing FireWorks system.

• Ensure compliance with current fire codes and standards (NFPA 72, local AHJ).

• Design and install a redundant network configuration.

• Maintain seamless integration with existing fire detection devices.

• Minimize disruption to building occupants.

• Provide comprehensive documentation and training to CMSFS personnel.

• Improve system monitoring and reporting capabilities.

• System Design and Engineering: Site survey, submittal package (panel specs, wiring diagrams, device lists, battery calculations, shop drawings, software programming, manufacturer certifications), and AHJ approval.

• Equipment Procurement: EST-4 FACPs, necessary interface modules, wiring/cabling, batteries, enclosures, and mounting hardware.

• Installation and Integration: Pre-installation meeting, removal of existing panels (with fire watch), installation of new panels, wiring and connections, software programming, network integration, field device testing, system testing, and deficiency correction.

• Training and Documentation: Provide system documentation (as-built drawings, O&M manuals) and training materials (user manuals, quick guides, videos).

• Project Closeout: Final inspection with AHJ, system acceptance, lien waivers, warranty information, and a project completion report.

• Work will be performed in two sequential phases (CLIN-1 and CLIN-2).

• Work hours are typically 7:00 a.m. to 4:00 p.m., excluding weekends and Federal Holidays, unless otherwise coordinated.

• Worksite is located inside a restricted area at CMSFS, requiring proper authorization and escorts.

• Contractor must be qualified and licensed with a minimum of 5 years of experience.

• Contractor employees must wear company-branded attire or display identification badges.

• Adherence to Department of Labor, OSHA, and Air Force safety standards.

• Site maintenance and cleanup are required throughout the project and upon completion.

• A one-year full, unconditional warranty covering parts, labor, and associated expenses is required for all equipment and materials.

Form / Attachment / Pricing Sheet

This document, "Attachment 4 Preliminary Project Schedule.xlsx", outlines the preliminary project schedule for the Cheyenne Mountain Fire Panel Upgrade EST-4 project. It details the key phases and tasks involved in the project and provides an estimated timeline in calendar days for each.

• Project Title: Cheyenne Mountain Fire Panel Upgrade EST-4
• Solicitation Number: FA251726QA007
• Deliverables and Tasks:
  • System Design and Engineering (Site Survey, Submittal Package)
  • Equipment Procurement (EST-4 FACPs, Interface Modules, Wiring and Cabling, Batteries, Enclosures and Mounting Hardware)
  • Installation and Integration (Pre-Installation Meeting)
  • Training and Documentation (System Documentation, Training Materials)
  • Project Closeout (Final Inspection, Project Completion Report)
• Timeline: Calendar days are indicated for each deliverable/task.

This schedule is crucial for bidders to understand the expected project timeline and the sequence of major activities. It helps in resource planning, proposal development, and assessing the feasibility of meeting project milestones. Bidders should review this schedule to align their proposed approach and capabilities with the government's projected timeline.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) intended for use by quoters to gather feedback on their past performance for relevant contracts. This information is crucial for the government's evaluation of a quoter's ability to successfully perform the contract requirements.

• Quoter Information: Fields for the quoter's name, address, point of contact (POC), telephone number, and email.
• Contract Details: Information about the contract being reviewed, including title, customer, prime/subcontractor status, place of performance, contract number, value, period of performance, and a description of the contract.
• Contract POC: Contact information for the individual who can verify the contract details.
• Performance Ratings: A section for rating the contractor's performance in categories such as Technical, Schedule, Management, and Other, using a scale from 1 (Unsatisfactory) to 5 (Exceptional).
• Rating Definitions: Detailed definitions for each performance rating (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory) and guidance on how to justify each rating, including the importance of identifying specific events and their impact.

Bidders are required to have their past performance references complete this questionnaire. The feedback provided in this PPQ will be a significant factor in the government's evaluation of the bidder's past performance. Bidders should ensure they provide accurate contract details and select appropriate POCs who can provide a comprehensive and favorable assessment. The detailed rating definitions will help bidders understand the government's expectations for each performance level.