Clemex preventative maintenance and calibration

Amendment / Modification

• The response due date for the solicitation has been extended.

• Section A - Solicitation/Contract Form

• The proposal submission deadline has been moved from April 20, 2026, to May 1, 2026, allowing additional time for vendor updated responses.

Other / Unclassified

This document is a Memorandum for File justifying a non-competitive procurement action under the Simplified Acquisition Procedures (SAP). It details the rationale for soliciting only one source for a service and calibration agreement for the Clemex ID 5470 - MMT-X7 Dual Automated Microhardness Tester.

This justification memo indicates that the upcoming procurement for service and calibration of the specified Clemex equipment will be conducted on a sole-source basis. The primary reasons cited are:

• Proprietary and Custom Technology: The system is a tailor-made solution integrating proprietary software, custom hardware, and unique machine-learning algorithms, protected and not available or serviceable by other vendors.
• Authorized Personnel and Materials: Only factory-trained and certified Clemex engineers have access to the necessary diagnostic software, proprietary service materials, and updates required for calibration and maintenance.
• Warranty Preservation: Using unauthorized service providers would void the existing equipment warranty and maintenance agreements.

This information is relevant to potential bidders as it explains why the opportunity will not be competed broadly and suggests that only Clemex Technologies Inc. or its authorized representatives are eligible to provide the service.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items. The Naval Surface Warfare Center Carderock Division (NSWCCD) intends to solicit a single source for preventative maintenance and calibration services for a Clemex brand ID 5470 - MMT-X7 Dual Automated Microhardness Tester. The procurement is being conducted under the authority of FAR Part 13.106-1(b), as only one source is deemed reasonably available.

• One (1) base year and two (2) option years of preventative maintenance and calibration services.

• Services include: ClemexCare CMT 12-month plan (technical support, remote diagnostics, software updates), On-site Dual CMT Calibration (including labor and travel), and ClemexCare Vision Lite 12-month plan (technical support, remote diagnostics, software updates).

• Deliverables include: Equipment Inspection Report and Calibration Inspection Report.

• Contract Type: Firm Fixed Price.

• Period of Performance: 1 Base Year + 2 Option Years.

• NAICS Code: 541330.

• Small Business Standard: $25.5M.

• Capabilities statements are due no later than 9:00 AM on April 20, 2026.

• This notice is NOT a request for competitive quotes, but responses will be considered to determine if a competitive procurement is warranted.

• Responses must include price(s), FOB point, point of contact, business size, and payment terms.

• Proposals are due on or before 9:00 AM on April 20, 2026, via email to lametria.r.smith.civ@us.navy.mil.

• No specific set-aside is mentioned; however, the solicitation is for a single source.

• The solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular FAC 2022-02 and DFARS DPN 20211130.

• Payment and invoicing will be processed through Wide Area WorkFlow (WAWF).