Philips 5500 Ultrasound Cart

Form / Attachment / Pricing Sheet

This document is a Single Source Justification (Attachment 1) for a purchase over the Micro-Purchase Threshold but not exceeding the Simplified Acquisition Threshold, in accordance with FAR 13.106-1. It justifies soliciting from a single source.

• Contracting Activity: Department of Veterans Affairs, VISN 15, Harry S. Truman VA Medical Center.
• Description of Supplies/Services: A mobile cart to attach to a Philips Ultrasound 5500 System for the Columbia VA CBOC, enabling room-to-room mobility.
• Unique Characteristics: Philips is the sole manufacturer of a specific stand designed to hold and lock the Philips Ultrasound 5500 System. Any other stand would necessitate the purchase of new ultrasound systems, incurring significant cost.
• Market Research: Details are redacted, but the document indicates market research was conducted or states why it was not.
• Contracting Officer's Certification: The purchase is approved based on the justification provided, certifying its accuracy and completeness.

This document indicates a potential sole-source procurement for a specialized mobile cart for a Philips Ultrasound 5500 System. Bidders who can provide compatible solutions or have relevant expertise may find this information useful for understanding the government's needs and potential procurement strategies.

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for the purchase of four (4) additional stands for the Cardio Hub and Spoke Program at the Harry S. Truman Veterans' Administration Medical Center (HSTVA) in Columbia, MO. These stands are needed to equip each Community-Based Outpatient Clinic (CBOC) affiliated with HSTVA to provide comprehensive cardio services, enhancing capacity and efficiency.

• Four (4) durable, stable, height-adjustable stands suitable for cardio equipment.

• Carts must be compatible with the HSTVA's current Philips 5000 ultrasound system.

• Product Manuals and Warranty Information must be provided with each stand.

• Delivery to HSTVA in Columbia, MO. No installation is required.

• This acquisition is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside.

• The contract will be a Firm Fixed Price contract.

• The period of performance is not explicitly stated but delivery is expected within 30 Days ARO (After Receipt of Order).

• Quotes must be submitted electronically via email to ronald.castle@va.gov by 11:00 am, March 20, 2026 (Central Time).

• Offers must be submitted in two parts: a Priced Response and a Non-Priced Response.

• The Priced Response includes the signed SF 1449, completed Section B.1, Section B.4, and a detailed quote with pricing.

• The Non-Priced Response should address technical capabilities and past performance, without identifying the company name or price.

• Evaluation will be based on Technical Requirements, Past Performance, and Price. Technical Requirements and Past Performance combined will be considered more significant than price alone.

• Offerors must be registered in SAM and, if applicable, verified in SBA Small Business Search.

• This is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) Set-Aside.

• Offerors must be registered in the System for Award Management (SAM).

• Vendors must be an authorized distributor and submit an Authorized Distributor Letter with their quote.

• Technical questions must be submitted via email to ronald.castle@va.gov no later than 11:00 am, March 17, 2026.

• Answers to questions will be published in amendments to the solicitation.

• The solicitation number is 36C25526Q0211.

Sources Sought Notice

This document is a Sources Sought announcement for market research purposes. It is not a solicitation or request for proposal/quote and does not obligate the government to award a contract. The purpose is to identify potential qualified businesses capable of providing "Clinical Stands/Carts" as a one-time buy requirement.

• The government requires the purchase of four (4) additional stands to support the Cardio Hub and Spoke program at the Harry S. Truman Veterans' Administration Medical Center (HSTVA).

• Stands must be durable, stable, and suitable for cardio equipment.

• Each stand must have adjustable height and a sturdy support structure.

• Carts must be compatible with HSTVA's current Mobile Philips 5000 ultrasound system.

• Delivery is to HSTVA in Columbia, MO. No installation is required.

• Product Manuals and Warranty Information must be provided with each delivered stand.

• Interested firms should respond in writing with the following information:

  1. Company Name
  2. Address
  3. Point of Contact
  4. Phone, Fax, and Email
  5. DUNS number
  6. GSA Contract (if applicable)

• Prospective contractors must complete electronic annual representations and certifications and be registered in the System for Award Management (SAM.gov).

• Service-Disabled Veteran Owned Small Businesses (SDVOSB) and Veteran Owned Small Businesses (VOSB) must be verified in Vet Cert at veterans.certify.sba.gov.

• The solicitation number is 36C25526Q0211.

• The response date is February 25, 2026, 11:00 AM Central Time.

• The place of performance is Harry S. Truman VA Medical Center, Columbia, MO.

• Ron Castle, Contract Specialist

• Email: ronald.castle@va.gov

• Phone: (913) 946-1166

• Department of Veterans Affairs, Network Contracting Office -15, 3450 S. 4th Street Trafficway, Leavenworth, KS. 66048.