Combined Synopsis Solicitation - 36C78626Q50083 - HVAC and BMS Maintenance Services for Calverton National Cemetery -- J041

SOL #: QSE--36C78626Q50083Combined Synopsis/Solicitation

Overview

Buyer

Veterans Affairs

Veterans Affairs, Department Of

NATIONAL CEMETERY ADMIN (36C786)

QUANTICO, VA, 22134, United States

Place of Performance

Calverton, NY

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

Maintenance, Repair And Rebuilding Of Equipment: Refrigeration, Air Conditioning, And Air Circulating Equipment (J041)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/0c0e6cc726df491eaa5da1d394b84952/view

Timeline

Posted

Jan 22, 2026

Last Updated

Mar 12, 2026

Submission Deadline

Feb 13, 2026, 12:00 AM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Department of Veterans Affairs (VA), National Cemetery Administration, is soliciting quotes for Heating, Ventilation, and Air Conditioning (HVAC) and Building Management System (BMS) maintenance services at Calverton National Cemetery, NY. This is a Total Small Business Set-Aside opportunity. Quotes are due by February 13, 2026.

Scope of Work

The contractor will provide comprehensive maintenance, recalibration, and monitoring services for HVAC and BMS equipment. Key services include seasonal preventative maintenance for Rooftop Units (RTUs), annual maintenance for Boiler Heater Systems, and monitoring of Delta Controls BMS. Services encompass cleaning, inspections, testing, and reporting. Critical failure service calls are required during operational hours (Mon-Fri, 7:00 a.m. - 4:30 p.m.) and potentially two Saturdays per year. Technicians must possess specific qualifications, including EPA Section 608 Certification, Delta Controls partner/ASI certification, and equivalent training for a Suffolk County Restricted Plumber's License.

Contract & Timeline

Type: Firm Fixed Priced (FFP)
Duration: One 12-month base year with four 1-year option periods.
Set-Aside: Total Small Business
Published: January 22, 2026
Pre-Quote Site Visit: January 30, 2026, at 9:00 a.m. EST
Questions Due: February 3, 2026, by 4:00 p.m. EST
Quotes Due: February 13, 2026, by 4:00 p.m. EST

Submission & Evaluation

Quotes must be submitted via email to sarah.poole1@va.gov and include four volumes: Administrative, Technical Proposal, Past Performance, and Pricing. Evaluation will prioritize Technical Qualifications and Past Performance, with price as a consideration. The government intends to award without discussions.

Additional Notes

This is a combined synopsis/solicitation; a separate written solicitation will not be issued. Quoters must have an an active Federal Government contracts registration in SAM.gov. Potential bidders are responsible for monitoring SAM.gov for any amendments.