Amendment 0001 - Combined Synopsis Solicitation - 36C78626Q50083 - HVAC and BMS Maintenance Services for Calverton National Cemetery -- J041
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), National Cemetery Administration, is soliciting quotations for Heating, Ventilation, and Air Conditioning (HVAC) and Building Management System (BMS) Maintenance Services at Calverton National Cemetery in Calverton, NY. This is a Total Small Business Set-Aside opportunity for a Firm Fixed-Price (FFP) contract. Quotes are due by Friday, February 13, 2026, at 4:00 pm EST.
Scope of Work
The contractor shall provide comprehensive maintenance, preventative maintenance, seasonal inspections, and recalibration services for HVAC and BMS equipment. This includes Rooftop Units (RTUs), Boiler Heater Systems, and BMS monitoring services. Critical failure service calls are also required during operational hours and potentially two Saturdays per year. Services encompass cleaning, inspections, testing, and reporting to ensure operational reliability.
Key Requirements
Technicians must possess specific qualifications:
- EPA Section 608 Certification (Type II or Universal).
- Delta Controls partner/ASI certification, with proof required in the technical proposal.
- Training equivalent to a Suffolk County Restricted Plumber's License (Oil Burning Equipment classification).
- Certification in accordance with NFPA 31 standards.
- Compliance with all OSHA safety training regulations relevant to HVAC work.
Contract Details
- Contract Type: Firm Fixed-Price (FFP)
- Period of Performance: One 12-month base year, plus four (4) one-year option periods.
- Set-Aside: Total Small Business Set-Aside (FAR 19.5).
- NAICS Code: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance, with a business size standard of $12,500,000.
- Place of Performance: Calverton National Cemetery, 210 Princeton Blvd, Calverton, NY 11933.
Submission & Evaluation
- Quotes Due: Friday, February 13, 2026, by 4:00 pm EST.
- Submission Method: Via email to sarah.poole1@va.gov.
- Submission Format: Quotes must be submitted in four volumes: Administrative, Technical Proposal, Past Performance, and Pricing.
- Evaluation Criteria: Technical Qualifications, Past Performance, and Price. The government intends to award without discussions to the responsible quoter offering the best value.
- Mandatory: Quoters must have an active Federal Government contracts registration in SAM.gov and include a signed copy of Amendment 0001 with their quotation package.
Amendment 0001 Notes
Amendment 0001 addresses questions from potential quoters and corrects the original solicitation's post date. It specifically clarifies the requirement for Delta Controls partner/ASI certification, stating that proof of an authorized partnership must be included with the technical proposal for technical acceptability.
Contact Information
Contracting Officer: Sarah Poole (sarah.poole1@va.gov)