Combined Synopsis Solicitation: Maintenance Services for the Olympus Multiphoton Microscope System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The National Cancer Institute (NCI), on behalf of the National Institutes of Health (NIH), has issued a Combined Synopsis/Solicitation (RFQ 75N98026Q00044-RFQ) for maintenance services for its Olympus Multiphoton Microscope System. This is a non-competitive acquisition with an intent to award a firm fixed-price purchase order to Evident Scientific MIS, Inc., as they are the sole authorized provider of OEM service and parts. Responses from other interested parties are due by March 6, 2026, at 9:00 a.m. EST.
Purpose
The NCI's Center for Cancer Research (CCR) utilizes the Olympus multiphoton microscope system for critical research focusing on basic mechanisms regulating trafficking events in mammalian tissues, particularly membrane remodeling, tumor progression, invasion, and metastasis, using subcellular intravital microscopy.
Scope of Work
The contractor shall provide comprehensive maintenance services for the Olympus multiphoton microscope system. Key services include:
- Extended Warranty/Gold Service Contract (1-year renewal) for the Fluoview FVMPE-RS system, covering on-site repair, parts, labor, and travel (excluding preventive maintenance, software programs, and certain third-party components).
- Year 10 Service Contract Age Fee for specific IX73S17P0033 system components.
- Service Plan (1-year) for customized items, limited to four years post-original warranty.
- Gold Service Contract (1-year renewal) for the Spectra Physics Insight Laser, including on-site repair, parts, labor, and travel (excluding preventive maintenance).
All services must be performed by Original Equipment Manufacturer (OEM) authorized and trained Service Engineers. Emergency service response is required within two (2) business days by phone/email, with on-site services within five (5) business days. Unlimited technical telephone support (24/7) and clinical application support (M-F 8 AM-9 PM) are also required.
Contract Details
- Contract Type: Firm Fixed-Price Purchase Order.
- Period of Performance: March 6, 2026, through February 28, 2027.
- Place of Performance: National Cancer Institute, 37 Convent Dr., Room 2050A, Bethesda, MD 20852.
- NAICS Code: 811210 (Maintenance, Repair And Rebuilding Of Equipment: Instruments And Laboratory Equipment), with a small business size standard of $34M.
Set-Aside
This is a non-competitive acquisition and is not set-aside for small business concerns. The Government intends to award to Evident Scientific MIS, Inc., due to their exclusive authorization to provide OEM service and parts.
Submission & Evaluation
- Responses Due: March 6, 2026, at 9:00 a.m. Eastern Standard Time.
- Submission: Electronically to Nickita Germany (nickita.germany@hhs.gov) and Daniel Rich (daniel.rich@hhs.gov).
- Requirements: Quotations must include unit price, list price, shipping/handling, delivery days, prompt payment terms, F.O.B. Point, product/catalog numbers, and product description. Offerors must include their Unique Entity ID (UEI), Taxpayer Identification Number (TIN), and certification of business size, and maintain an active registration in SAM.gov.
- Evaluation Criteria: Conformance to solicitation requirements, provision of manufacturer-authorized service (including OEM parts, software updates, and technical support), and a fair and reasonable price. Past performance may be considered for responsibility.
Additional Notes
This announcement constitutes the only solicitation. The Government will consider information received from other interested parties to determine whether to proceed on a non-competitive basis or conduct a competitive procurement.