Amended Combined Synopsis Solicitation: Maintenance Services for the Olympus Multiphoton Microscope System

Amendment / Modification

This document is Amendment 1 to the Statement of Work (SOW) for Maintenance Services for the Olympus Multiphoton Microscope System. It clarifies and details the maintenance services required for the system.

• Section 2.0 Scope / Requirements: Details the specific maintenance items required, including:
  • Fluoview FVMPE-RS Extended Warranty/Gold Service Contract renewal (1 year).
  • Year 10 Service Contract for the FVMPE-RS, including specific age fee effective dates and item numbers.
  • Service Plan (1 year) for Customized Items, with limitations on duration and specific item numbers.
  • Spectra Physics Insight Laser Gold Service Contract renewal (1 year).
• Coverage Options: Specifies coverage for FluoView Multiphoton excitation resonance scanner (FVMPE-RS) and Spectra Physics Insight Laser.
• Preventive Maintenance: Explicitly states that this purchase order does not include preventive maintenance.
• Emergency Service: Outlines requirements for on-site emergency service, including response times (telephone/email within 2 business days, on-site within 5 business days), personnel qualifications (OEM authorized and trained), and exclusions.
• Replacement Parts: States that required replacement parts will be furnished at no additional cost, with exceptions for consumables, and that parts will be new to original equipment specifications and delivered the earliest next day.
• Software Updates / Service: Details requirements for firmware and software service, updates, and unlimited technical telephone support (24/7) and clinical application support (M-F 8am-9pm).
• Service Exclusions: Lists exclusions such as abuse, neglect, vandalism, Acts of God, fire, or water.
• Personnel Qualifications: Requires OEM authorized and trained service engineers, with at least one backup.
• Response Times: Specifies response times for emergency onsite service (within 24 hours by phone/email, within 72 hours for on-site service).
• Technical Support: Details remote technical support availability (Monday-Friday, 8 AM - 5 PM EST).
• Type of Order: Confirms this is a firm fixed-price purchase order.
• Period of Performance: March 6, 2026 to February 28, 2027.
• Place of Performance: National Cancer Institute, Bethesda, MD.
• Report(s) / Deliverables: Requires a written service report after each repair or service.
• Invoicing: Details invoice requirements, payment terms, and interest penalties, including electronic submission via the Invoice Processing Platform (IPP).
• Providing Accelerated Payment to Small Business Subcontractors (FAR 52.232-40): Clause regarding accelerated payments to small business subcontractors.
• HHSAR 352.232-71 Electronic Submission of Payment Requests: Clause regarding electronic submission of payment requests.

This amendment clarifies the scope of work, service requirements, period of performance, and invoicing procedures. Bidders should review these details carefully to ensure their proposals accurately reflect the government's needs for maintenance services.

Amendment / Modification

This document is Amendment 1 to the Combined Synopsis/Solicitation (Non-Competitive) for maintenance services for the Olympus Multiphoton Microscope System. It serves as the only solicitation, and no separate written solicitation will be issued. The acquisition is for commercial products/services prepared under FAR Part 12 and is a non-competitive notice of intent to award a contract or purchase order without full and open competition.

• The solicitation number is 75N98026Q00044-RFQ.

• The acquisition is for maintenance services for the multiphoton microscope system.

• The contract is intended to be a firm-fixed-price purchase order.

• The anticipated period of performance is March 6, 2026, through February 28, 2027.

• Onsite services will be performed at the National Cancer Institute in Bethesda, MD.

• The document incorporates various FAR provisions and clauses by reference, including FAR 52.212-1, FAR 52.212-4, and others related to commercial products/services, system for award management, and service contract labor standards exemptions.

• The associated NAICS code is 811210 with a small business size standard of $34M.

• Responses are due by 9:00 a.m. EST on March 6, 2026.

• Quotations must include specific information such as unit price, list price, shipping costs, delivery terms, and F.O.B. Point.

• Evaluation criteria include conformance to requirements, manufacturer-authorized service with OEM parts, and fair and reasonable pricing.

• Offerors must have an active registration in the System for Award Management (SAM).

• The government may decide to compete the contract based on responses received.

• Attachment 1 is the Statement of Work (SOW).

• The deadline for quotations is March 6, 2026.

• Offerors must submit quotations electronically to specified points of contact.

• The evaluation criteria focus on technical capability, authorized service, and pricing.

Statement of Work (SOW)

To outline the maintenance services required for the Olympus multiphoton microscope system used by the National Cancer Institute (NCI) at the National Institutes of Health (NIH).

This SOW details the maintenance items required for the Olympus multiphoton microscope system. The services include:

• Extended Warranty/Gold Service Contract (1 year renewal) for the Fluoview FVMPE-RS system, covering on-site repair, parts, labor, and travel. Excludes preventive maintenance, software programs, and certain third-party components.

• Year 10 Service Contract Age Fee for specific components related to the IX73S17P0033 system.

• Service Plan (1 year) for customized items, limited to four years following the original warranty, with a specified age fee effective period.

• Gold Service Contract (1 year renewal) for the Spectra Physics Insight Laser, including on-site repair, parts, labor, and travel. Preventive Maintenance is excluded.

• Emergency service response: within two (2) business days by telephone or e-mail, with on-site services provided within five (5) business days. Response times are subject to OEM technician availability, repair part availability, and vendor-observed holidays.

• Software updates and revisions require advance approval from the Government.

• Written service reports are required following installed replacement parts, emergency service, and software service/updates.

• Period of Performance: March 6, 2026 to February 28, 2027.

• Place of Performance: National Cancer Institute, 37 Convent Dr., Room 2050A, Bethesda, MD 20852.

• Services must be performed by Original Equipment Manufacturer (OEM) authorized and trained Service Engineers.

• Unlimited repair services provided at no additional cost to the Government during the term, during normal working hours (8 AM to 5 PM EST) Monday through Friday, excluding Federal Holidays.

• Replacement parts are included at no additional cost, except for consumables. Parts must be new to original equipment specifications.

• Unlimited technical telephone support (24 hrs/day, 7 days/week) for troubleshooting and clinical application support (M-F 8 AM-9 PM), excluding Federal holidays.

• Personnel qualifications require at least one backup OEM authorized and trained service engineer.

• Invoicing requirements are detailed, including submission to the Department of Treasury's Invoice Processing Platform (IPP).

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services, specifically maintenance for the Olympus Multiphoton Microscope System. It is a non-competitive solicitation intended to award a purchase order without full and open competition to Evident Scientific MIS, Inc. The National Cancer Institute (NCI) requires these services for their research involving subcellular intravital microscopy.

• Maintenance services for the Olympus multiphoton microscope system.

• Services include routine maintenance, OEM parts, software updates, and technical support.

• Specific items include: Fluoview FVMPE-RS Extended Warranty/Gold Service Contract, Year 10 Service Contract Age Fee, Service Plan on Customized Items, and Spectra Physics Insight Laser Gold Service Contract.

• Contract Type: Firm-fixed-price purchase order.

• Period of Performance: March 6, 2026, through February 28, 2027.

• Estimated Value: Not explicitly stated, but NAICS code 811210 has a small business size standard of $34M.

• Offers must include sufficient information to establish bona-fide capabilities.

• Price quote must include unit price, list price, shipping and handling costs, delivery days after award, delivery terms, prompt payment discount terms, and F.O.B. Point.

• Quotations must be received by 9:00 a.m. Eastern Standard Time on March 6, 2026.

• Submissions must be electronic to nickita.germany@hhs.gov and Daniel.rich@hhs.gov.

• Evaluation criteria: Conformance to solicitation requirements, provision of manufacturer-authorized service, and fair and reasonable price. Past performance may also be considered.

• This acquisition is not set-aside for small business concerns.

• It is a non-competitive solicitation, intended for Evident Scientific MIS, Inc.

• Offerors must have an active registration in the System for Award Management (SAM).

• Unique Entity ID (UEI), Taxpayer Identification Number (TIN), and business size certification are required.

• The solicitation incorporates provisions and clauses by reference, accessible via acquisition.gov.

• Attachment 1 – Statement of Work (SOW) provides further details.

• Onsite services will be performed at the National Cancer Institute, 37 Convent Dr., Room 2050A, Bethesda, MD 20852.