Commercial Refuse - Waste Management Services for US Coast Guard SECTOR SAN DIEGO

Questions & Answers / Clarifications

This document provides answers to frequently asked questions regarding an open market solicitation for 2-25 yard open-top trash containers.

• Solicitation Restriction: The solicitation is not restricted to small businesses; it is an open market solicitation.
• Lids Requirement: Lids are not required for the 2-25 yard open-top trash containers.
• Submission Method: Pricing sheets and responses should be submitted directly to the Points of Contact (POCs), not through the SAM.gov portal.
• Base Access: No special badges or credentials are required to access the base locations where the containers are located; a valid Driver's License (DL) is sufficient.
• Organics Location H: This refers to the Point Loma lighthouse, with the address available in a separate PDF document.
• Period of Performance: The period of performance is 12 months, equivalent to 56 weeks and 2 days.

This FAQ sheet clarifies key aspects of the solicitation, including market scope, equipment specifications, submission procedures, access requirements, and contract duration, which bidders should consider when preparing their responses.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for refuse, recyclable materials, and organic materials collection and disposal services for the U.S. Coast Guard Sector San Diego and Point Loma Senior Housing in San Diego, California.

• The contractor is responsible for providing all labor, supervision, vehicles, containers, equipment, materials, and supplies necessary for refuse collection and disposal.

• Services are to be performed at two locations: Sector San Diego (2710 North Harbor Drive) and Point Loma Senior Housing (2465 Cabrillo Rd).

• Collection services are to be performed Monday through Friday, between 7:00 a.m. and 3:00 p.m., excluding Federal Government Holidays.

• Containers must be delivered, placed, serviced, and maintained.

• Specific types and quantities of containers are required for different waste streams (solid waste, cardboard, recyclables, food waste).

• Containers must be watertight, have attached lids, and meet federal safety regulations.

• Containers must be maintained in functional condition, steam cleaned, and repainted as needed. Graffiti must be remedied within 24 hours.

• Damaged containers must be repaired or replaced within specified timeframes (1-2 workdays) at no additional cost to the Government.

• Missed pickups must be addressed within 24 hours.

• The contractor must prevent spillage and clean up any spilled materials and litter in the vicinity of containers.

• The contractor must comply with all applicable Federal, State, and Local laws, ordinances, statutes, and regulations.

• Services are to be performed at Sector San Diego and Point Loma Senior Housing, San Diego, California.

• The PWS does not explicitly state the contract period of performance, but outlines daily operational hours.

• The contractor shall transport all collected solid waste to a disposal site designated by the City of San Diego, with all associated costs paid by the contractor.

• The contractor shall obtain and make available all necessary permits and licenses.

• The contractor may be required to relocate containers with advance notice (verbal and written confirmation) at no cost to the Government.

• The contractor shall provide containers with specific capacities and lock capabilities as detailed in the PWS.

• The contractor's vehicles must be registered, watertight, comply with EPA noise regulations, and be maintained in a clean, sanitary, and safe operating condition.

• Vehicles servicing Sector San Diego must have current registration, proof of insurance, and valid driver's licenses.

• Contractor employees must wear uniforms and badges.

• Use, possession, or sale of alcohol or illegal drugs by contractor personnel while on duty is strictly prohibited.

• The PWS includes extensive definitions for various terms related to waste management and materials.

Form / Attachment / Pricing Sheet

This document, titled "ADDENDA – SCHEDULE OF SERVICES REFUSE COLLECTION SERVICES," provides a detailed schedule of services for refuse collection and disposal at U.S. Coast Guard Sector San Diego. It requires bidders to provide a pricing schedule for each line item.

• Period of Performance: April 1, 2026, through April 30, 2027 (56 weeks, no option years).
• Services Required:
  • Item 0001A: One (1) 3 cubic yard container for food waste (3 times per week at Location A).
  • Item 0001B: One (1) 6 cubic yard container for cardboard collection (2 times per week at Location B).
  • Item 0001C: Two (2) 25 cubic yard containers for solid waste (1 time per week pick up at Locations C & D).
  • Item 0001D: One (1) 4 cubic yard container for plastic, glass, aluminum collection (1 time per month at Location E).
  • Item 0001E: One (1) 4 cubic yard container for recyclable office paper (1 time per month at Location F).
  • Item 0001F: One (1) 6 cubic yard container for solid waste (1 time per week at Location G).
  • Item 0001G (Optional CLIN): Seventy-two (72) Hour Notice Electronic Waste Collection (per month).
• Performance Work Statement (PWS): Services are to be performed in accordance with the attached PWS.

This document is crucial for bidders as it outlines the specific refuse collection services, container types, frequencies, locations, and the period of performance. Bidders must use this schedule to develop their pricing proposals and ensure their services align with the government's requirements as detailed in the PWS.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for refuse, recyclable materials, and organic materials collection and disposal services for the U.S. Coast Guard Sector San Diego and Point Loma Senior Housing in San Diego, California.

• The contractor is responsible for providing all labor, supervision, vehicles, containers, equipment, materials, and supplies necessary for collecting, transporting, and disposing of solid waste, recyclable materials, and organic materials.

• Services are to be performed at two locations: Sector San Diego (2710 North Harbor Drive) and Point Loma Senior Housing (2465 Cabrillo Rd).

• Services are to be performed Monday through Friday, between 7:00 a.m. and 3:00 p.m., excluding Federal Government Holidays.

• Locations are specified as Sector San Diego and Point Loma Senior Housing, San Diego, CA.

• Containers: The contractor shall provide and maintain various sized containers (3, 4, 6, and 25 cubic yards) for food waste, cardboard, solid waste, and recyclable materials. Specific locations and quantities for each container type are detailed.

• Collection Frequency: Containers are to be serviced at specified frequencies (e.g., three times per week, once per week, once per month) depending on the location and type of material.

• Transportation: All collected solid waste, recyclable materials, and organic materials must be transported to disposal sites designated by the City of San Diego. All transportation and disposal costs are the contractor's responsibility.

• Site Maintenance and Cleanup: The contractor must prevent spillage and promptly clean up any spilled materials and litter in the vicinity of containers.

• Permits: The contractor must comply with all applicable Federal, State, and Local laws and obtain all necessary permits and licenses.

• Container Management: The contractor is responsible for maintaining containers in a functional condition, including steam cleaning, repainting, and repairing/replacing damaged or unsanitary containers within specified timeframes and at no additional cost to the government.

• Missed Pickups: Missed pickups must be addressed within 24 hours.

• Cubic Yard Capacity: The government reserves the right to change container cubic yard capacity or the number of collection sites without increasing the overall total cubic yard capacity requirement. The government may also reduce collection frequency, with price reductions to be negotiated.

• Equipment/Vehicles: All vehicles must be safe, clean, and operated in compliance with applicable regulations. Vehicles must be registered, watertight, and meet EPA noise emission regulations. Specific documentation (registration, insurance, driver's license) is required for vehicles servicing USCG Sector San Diego.

• Employees: Employees must wear uniforms and badges.

• Prohibited Items: Use, possession, or sale of alcohol or illegal drugs by contractor personnel while on duty is strictly prohibited.

The document includes definitions for various terms related to waste management, including "Appliances," "Applicable Law," "Bin," "Bulky Item," "Can," "Cart," "Collection," "Compactor," "Containers," "Contractor," "Curb (or Curbside)," "Debris Box," "Delivery," "Discarded Materials," "Disposal," "Disposal Site," "Food Waste," "Generator," "Hazardous Substance," "Hazardous Waste," "Organic Materials," "Processing," "Processing Site," "Recyclable Materials," "Recycle or Recycling," "Refuse," "Refuse Collection," "Salvageable Material," "Solid Waste," "Source Separated Organic Materials," "Source Separated Recyclable Materials," "Specialty Recyclable Material," "Transportation," "Unacceptable Spillage," and "Yard Waste."

Form / Attachment / Pricing Sheet

This document is an addendum to a solicitation, providing the Schedule of Services and Pricing for Refuse Collection Services. It details the specific services, quantities, and pricing required for the base year of the contract.

• Base Year Period: April 1, 2026, through April 30, 2027.
• Services Offered: Includes provision of contractor-furnished containers (3, 6, 4, and 25 cubic yards) for various waste types (food waste, cardboard, solid waste, plastic/glass/aluminum, recyclable office paper) with specified pick-up frequencies (weekly or monthly).
• Optional CLIN: Electronic waste collection with a seventy-two (72) hour notice.
• Pricing: Columns for Quantity (Qty), Unit, Unit Price, and Total Amount are provided for each service item.

This document is crucial for bidders to understand the specific refuse collection services required, the types and quantities of containers needed, and the associated pricing structure. It directly impacts proposal preparation and cost estimation for the opportunity.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for refuse, recycling, and organic materials collection and disposal services for the U.S. Coast Guard Sector San Diego and Point Loma Senior Housing in San Diego, California.

• The contractor is responsible for providing all labor, supervision, vehicles, containers, equipment, materials, and supplies necessary for the collection, transportation, and disposal of solid waste, recyclable materials, and organic materials.

• Services are to be performed Monday through Friday, between 7:00 a.m. and 3:00 p.m., excluding Federal Government Holidays.

• The contractor shall provide and maintain specific types and quantities of containers at designated locations.

• Containers: Specific sizes and types of containers are required, including 3, 4, 6, and 25 cubic yard containers for food waste, cardboard, solid waste, and recyclables. Some containers require lock capabilities.

• Collection Frequency: Containers are to be serviced at varying frequencies, from daily to monthly, depending on location and type of material.

• Transportation & Disposal: All collected solid waste must be transported to a disposal site designated by the City of San Diego. All associated costs are the contractor's responsibility.

• Site Maintenance & Cleanup: The contractor must prevent spillage and clean up any spilled materials or litter in the vicinity of containers.

• Permits: The contractor must comply with all applicable Federal, State, and Local laws and obtain necessary permits and licenses.

• Container Maintenance: Containers must be maintained in functional condition, steam cleaned, and repainted as needed. Damaged containers must be repaired or replaced within specified timeframes at no cost to the Government.

• Equipment & Vehicles: All vehicles must be safe, clean, and comply with applicable regulations. Specific documentation (registration, insurance, driver's license) is required for vehicles operating on Sector San Diego.

• Employees: Employees must wear uniforms and badges.

• Prohibited Items: Use, possession, or sale of alcoholic beverages or illegal drugs by contractor personnel on duty is strictly prohibited.

• Services are for U.S. Coast Guard Sector San Diego (2710 North Harbor Drive) and Point Loma Senior Housing (2465 Cabrillo Rd), San Diego, CA.

• Hours of operation are Monday through Friday, 7:00 a.m. to 3:00 p.m.

• Compliance with all applicable laws and regulations.

• Contractor assumes full liability for any damages or claims resulting from operations.

• Government reserves the right to inspect vehicles and containers.

• Definitions for various terms related to waste management are provided.

Form / Attachment / Pricing Sheet

This document is an addendum to the Schedule of Services for Refuse Collection Services at U.S. Coast Guard Sector San Diego. It details the specific services, quantities, and units for the base year of the contract.

• Base Year: October 1, 2020, through September 30, 2021.
• Services: Includes provision of contractor-furnished containers (3, 4, 6, and 25 cubic yards) for various waste streams (food waste, cardboard, solid waste, plastic/glass/aluminum, recyclable office paper) with specified pick-up frequencies (weekly or monthly).
• Optional CLIN: Seventy-two (72) Hour Notice Electronic Waste Collection.

This schedule outlines the specific refuse collection services required, including container types, sizes, and service frequencies. Bidders should review this to understand the scope of services and associated quantities for proposal development. The period of performance for the overall contract is stated as April 1, 2026, through April 30, 2027, and services are to be performed in accordance with the attached Performance Work Statement (PWS).