Construction Basic Ordering Agreement

Amendment / Modification

This amendment modifies solicitation FA448624R0002.

• Clause Removal: In accordance with Class Deviation 2025-00003, the following FAR clauses are removed: FAR 52.222-21 (Prohibition of Segregated Facilities), FAR 52.222-27 (Affirmative Action Compliance Requirements for Construction), and FAR 52.222-29 (Notification of Visa Denial).

• Clause Modification: FAR 52.244-6 (Subcontracts for Commercial Products and Commercial Services) has been modified. The effective date was changed from November 2023 to February 2025.

• Section I - Contract Clauses

This amendment does not appear to change proposal deadlines or submission requirements. Bidders should review the updated clauses and ensure their proposals reflect any implications of these changes.

Amendment / Modification

This amendment modifies the solicitation FA448624R0002.

• Purpose: To exercise the Government's right to add new contractors to the list of vendors holding a Construction Basic Ordering Agreement (CBOA) in accordance with Attachment 1 CBOA Terms and Conditions, dated February 2024.

• Re-opening Solicitation: The solicitation is re-opened.

• Response Due Date Update: The response due date has been extended from 27 March 2025 to 2 February 2026.

• Section A - Solicitation/Contract Form:

  • Size Standard - Dollars: Changed to $45,000,000.00.
  • North American Industry Classification System (NAICS): Remains 236220.
  • Response Due Date: Changed from 27 Mar 2025 to 02 Feb 2026.

• Section L - Instructions, Conditions, & Notices to Offerors or Quoters:

  • Clause 52.236-27 Site Visit (Construction) (Alternate I) Jan 1995 Alternate I (Feb 1995) has been modified.
  • A pre-solicitation conference is scheduled for Friday, 14 January 2026, at 14:00 (local time, UTC -1) at Building T-100 Main conference room at floor 0.

The proposal deadline has been extended to 2 February 2026. A pre-solicitation conference has been scheduled for 14 January 2026.

Amendment / Modification

This amendment (0002) to Solicitation FA448624R0002 modifies the original solicitation as follows:

• Purpose: To exercise the Government's right to add new contractors to the list of vendors holding a Construction Basic Ordering Agreement (CBOA), in accordance with Attachment 1 CBOA Terms and Conditions (February 2024), paragraph 1.7.

• Solicitation Re-opening: The solicitation is re-opened with the intent to add up to two (2) new CBOA holders.

• Response Due Date Update: The due date for the solicitation has been extended from 8 May 2024 to 27 March 2025.

• Site Visit/Pre-Solicitation Conference: A site visit and pre-solicitation conference has been scheduled for Monday, 11 March 2025, at 14:00 (local time, UTC -1). Participants will meet at Building T-100 Main conference room at floor 0.

• Section A - Solicitation/Contract Form (Response Due Date)

• Section L - Instructions, Conditions, & Notices to Offerors or Quoters (Clause 52.236-27 Site Visit (Construction) - Alternate I (Feb 1995) modified to include new conference details).

• The proposal submission deadline has been extended to 27 March 2025.

• A site visit/pre-solicitation conference is now scheduled for 11 March 2025.

Amendment / Modification

This amendment makes the following changes to the solicitation:

• Updates Attachment 2, Past Performance Information (PPI).

• Adds Attachment 4, Questions and Answers.

• Extends the solicitation due date.

• Section A - Solicitation/Contract Form: The Response Due Date has been changed.

• Section J - List of Attachments: Attachment 2 (Past Performance Information (PPI) Rev 1) and Attachment 4 (Questions and Answers) have been added. Attachment 2 (Past Performance Information (PPI)) has been deleted.

• The proposal submission deadline has been extended from April 30, 2024, to May 8, 2024.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the Construction Basic Ordering Agreement (CBOA) Request for Proposal.

• Pricing: Price is considered at the Task Order level, not the CBOA proposal level, per Attachment 1.
• Official Identification Number: Refers to a citizenship card number or equivalent.
• Section B Table: No filling is required for the table in Section B; it is informational and references two capabilities (Construction and Design-Build).
• Past Performance Information (PPI): Vendors should use the Attachment 2 PPI template or other formats referenced in paragraph L.6.2.3, ensuring content aligns with L.6.2.3.1.
• Section J: Section J lists attachments, some of which require completion (e.g., Attachment 3).
• Technical Approach: A description of the company's project organization is required per paragraph M.3.1.1, but an organizational chart is not.

Clarifies requirements for proposal content, particularly regarding pricing, past performance, and technical approach sections. No changes to due dates or submission rules are indicated.

Form / Attachment / Pricing Sheet

This document, "Attachment 2 Past Performance Information (PPI)", is a form that offerors must complete to provide information about their past performance on relevant projects. This information is crucial for demonstrating their capability to execute the work described in the solicitation, specifically addressing Past Performance Subfactors 1 and 2.

• Offeror Information: Name of the company or teaming partner.
• Project/Contract Details: Title, contracting agency/customer, description of effort (prime or subcontractor), contract number/title, original and current/final contract value, and reasons for value differences.
• Dates: Project start date, project completion date, and estimated/actual final completion date.
• Modifications: Primary cause for contract modifications.
• Detailed Description of Work Performed: Including scope, complexity, and cost magnitude, and how it relates to the solicitation's subfactors. Specific elements performed by the firm and any subcontractors are to be detailed.
• Subcontractor Information: Identification of major subcontractors used on the referenced project and whether they will be used on the current opportunity.
• Relevancy Assessment: Explanation of why the past work is considered relevant to the solicitation's subfactors.
• Problems Encountered: Information on any problems and corrective actions taken.
• Point of Contact: Contact details for the owner/government agency contracting officer and/or inspector.

Offerors must use this form to detail their relevant past projects. The information provided will be evaluated to assess the offeror's capability and experience. Specific attention should be paid to aligning the described projects with the scope, complexity, and magnitude requirements of Past Performance Subfactors 1 and 2, as well as client type (e.g., federal government). Failure to provide adequate information may impact the evaluation of past performance.

Solicitation / RFP / RFQ

This solicitation is for Construction Basic Ordering Agreements (CBOAs) to execute a broad range of maintenance and repair construction projects, which may include design-build services. The projects will be located at Lajes Field Base/Base Aerea N.4 at Lajes, and any off-Base support sites at Terceira Island, Azores, Portugal.

• The CBOAs will cover various construction trades, including demolition, site work, excavation, cast-in-place concrete, masonry, structural steel, electrical, mechanical (including HVAC), concrete and asphalt paving, painting, millwork, flooring, and other specialty and general construction work.

• Projects may require no design, partial design, or full design, depending on specific needs.

• The contractor shall perform on-site work equivalent to at least 15 percent of the total contract amount.

• Contract Type: Construction Basic Ordering Agreements (CBOAs).

• Period of Performance: Within 1 calendar day of award to completion within 1826 calendar days after receiving notice to proceed.

• Performance and Payment Bonds: Not required.

• Proposal Submission Deadline: April 30, 2024, at 02:00 PM (local time).

• Offers must be submitted in original and copies.

• Offers must be marked to show the offeror's name and address, solicitation number, and date/time offers are due.

• Offers providing less than 120 calendar days for Government acceptance will be rejected.

• Evaluation will be based on Technical Capability and Past Performance, with Past Performance being significantly more important than Technical Capability.

• A minimum of five (5) CBOAs will be awarded.

• NAICS Code: 236220

• Small Business Size Standard: $45.0 million.

• Offerors must possess a valid construction class two (2) certificate or higher, issued by the "Instituto dos Mercados Publicos do Imobiliario e da Construcao (IMPIC)" of Portugal.

• A pre-solicitation conference is scheduled for Monday, April 8, 2024, at 14:00 (local time, UTC -1).

• Proposals must be submitted in three volumes: Contract Forms, Technical Capability, and Past Performance.

• The offer acceptance period is a minimum of 120 calendar days from the date of receipt of offers.

Form / Attachment / Pricing Sheet

This document outlines the Terms and Conditions for a Construction Basic Ordering Agreement (CBOA). It establishes the framework for ordering construction services through individual Task Orders (TOs) issued by the US Government to selected contractors.

• Agreement Type: Construction Basic Ordering Agreement (CBOA), not a contract.
• Scope of Work: Broad range of renovation, demolition, and construction projects, including maintenance, repair, alteration, mechanical, electrical, HVAC, painting, flooring, paving, and earthwork. May involve design services.
• Work Locations: Lajes Field Base/ "Base Aérea N.º 4" at Lajes, and any off-Base support sites at Terceira Island, Azores, Portugal.
• Period of Performance: Each agreement is for five (5) years from the effective date.
• Ordering Process: Task Orders (TOs) will be issued by the Contracting Officer (CO) or Ordering Contracting Officer (OCO). Fair Opportunity Proposal Requests (FOPRs) will be used for selection, with evaluation based on best value, potentially using Price Selection or Lowest Priced Technically Acceptable (LPTA) methods.
• Key Personnel: Requires a technical team including Program Manager, Quality Control Manager, Project Manager, CADD Technician, and Site Superintendent with specific qualifications.
• Design Requirements: Compliance with various US and Portuguese/European standards (e.g., UFC, NFPA, Eurocódigos). Construction drawings must adhere to US Army Corps of Engineers A/E/C CAD Standard.
• Environmental, Health, and Safety: Includes requirements for permits (digging, utility outage, hot work), traffic control, pollution minimization, hazardous materials management, and safety assurance.
• Deliverables: Schedule of Submittals (AF66), Material Approval Submittals (AF Form 3000), Safety Data Sheets, Hazardous Materials inventory, Record Drawings, and Operation & Maintenance Manuals.

This document is crucial for potential bidders as it defines the overarching terms and conditions under which construction services will be procured via Task Orders. It outlines the scope of work, operational procedures, qualification requirements, submission processes, and evaluation criteria for future opportunities under this CBOA. Understanding these terms is essential for determining eligibility and preparing competitive proposals for individual Task Orders.

Other / Unclassified

This document, "US DEPARTMENT OF DEFENSE ENVIRONMENTAL FINAL GOVERNING STANDARDS PORTUGAL," prepared in November 2017, outlines environmental compliance standards for U.S. Department of Defense (DoD) installations in Portugal. It implements DoD Instruction 4715.05 and is based on the "Overseas Environmental Baseline Guidance Document" (OEBGD).

The document establishes substantive provisions and management practices for environmental compliance, excluding remediation and environmental impact analysis processes. It was developed through collaboration among DoD Service Component representatives within the U.S. European Command (USEUCOM) area of responsibility and the EUCOM Theater Environmental Coordinator.

This document is relevant to bidders as it sets forth the environmental compliance standards that DoD installations in Portugal must adhere to. Understanding these standards is crucial for any entity involved in projects or operations on these installations, as it dictates requirements related to air emissions, drinking water, wastewater, hazardous materials, hazardous waste, solid waste, petroleum, oil, and lubricants, medical waste, historic and cultural resources, natural resources and endangered species, and polychlorinated biphenyls (PCBs).

Bidders should pay close attention to the specific criteria, definitions, and requirements outlined in each chapter to ensure their proposals and operations align with these environmental regulations. This includes understanding applicable limits, monitoring requirements, and disposal methods for various waste streams and materials.

Form / Attachment / Pricing Sheet

This document is a Past/Present Performance Questionnaire (PPQ) intended to assist the 65th Contracting Flight in evaluating offerors for a competitive acquisition. It is designed to gather factual and accurate information regarding a contractor's past performance.

• The questionnaire provides definitions for performance ratings: Exceptional (E), Very Good (VG), Satisfactory (S), Marginal (M), Unsatisfactory (U), and Not Applicable (N).
• It includes sections for:
  • Contract and Program Identification (Contractor name, CAGE Code, Contract/TO Number, Contract Type, Period of Performance, etc.)
  • Rater Information (Name, Title, Agency, Contact details)
  • Program Relevancy (Categorizing the work performed under the contract)
  • Past Performance Evaluation, covering:
    • Project Management
    • Technical Performance
    • Safety/Labor Compliance
    • Customer Satisfaction
    • Change and Cost Control Management
    • Quality Control Program
    • Overall Contract Performance
• Specific questions address aspects like project management structure, communication, technical compliance, safety programs, customer satisfaction, cost control, and quality control.

This form is crucial for bidders as it outlines the criteria and specific areas the government will use to assess their past performance. Completing this questionnaire accurately and thoroughly is essential for providing evidence of successful past performance, which is often a significant evaluation factor in government procurements. Bidders should ensure their past performance is well-documented and that any feedback provided by previous contracting officers is addressed.

Other / Unclassified

This document, "Environmental Compliance and Protection" (Section 01 57 50), outlines the environmental policies and requirements for contractors operating on Lajes Field. It details procedures for hazardous material and waste management, including disposal, spill prevention, and control. It also covers requirements for managing natural resources, historical and archaeological resources, dust control, and quality assurance. Specific sections address asbestos and lead-based paint compliance and disposal, referencing various federal regulations and standards.

This document is highly relevant to bidders as it establishes the environmental compliance framework for any project on Lajes Field. It specifies the contractor's responsibilities and the standards they must adhere to regarding hazardous materials, waste disposal, pollution prevention, and protection of natural and cultural resources. Bidders must understand these requirements to accurately estimate project costs, develop compliant work plans, and ensure safe and environmentally sound operations. Key areas of focus include:

• Hazardous Materials and Waste Management: Strict procedures for handling, storing, transporting, and disposing of hazardous materials and waste.
• Asbestos and Lead-Based Paint: Detailed requirements for identification, removal, containment, monitoring, and disposal of asbestos and lead-based paint.
• Environmental Protection Plan (EPP): Requirement to submit an EPP outlining environmental issues and mitigation measures.
• Submittals: Specific documentation required, including work plans, safety data sheets, and contractor qualifications.
• Training and Personnel: Requirements for trained personnel, including competent persons and project professionals.
• Monitoring and Reporting: Mandates for air monitoring, waste sampling, and reporting of results.

Understanding these environmental stipulations is crucial for bidders to accurately assess project feasibility and compliance obligations.

Forms / Attachments / Pricing Sheets

This document, "SECTION 01 11 90 - REFERENCE STANDARDS," outlines the applicability and provision of reference standards within the contract documents. It specifies how these standards are to be used and where to obtain them.

• Applicability: Reference standards apply to products and workmanship, requiring compliance with specified standards unless more rigid requirements are provided. The latest standard is to be used unless a specific date is mentioned.
• Contractor Responsibility: Contractors must provide materials and workmanship meeting or exceeding specified codes and standards. They are also responsible for providing proof of compliance, such as certified test reports.
• Provision at Site: Contractors must obtain and maintain copies of required standards at the jobsite.
• Source List: A comprehensive list of organizations that publish relevant standards is provided, including their addresses and contact information (e.g., AABC, AASHTO, ACI, ANSI, ASTM, NFPA, OSHA).

This document is crucial for bidders to understand the specific codes, standards, and regulations that will govern the materials, workmanship, and testing required for the opportunity. It directs bidders to the authoritative sources for these standards, which are essential for accurate proposal preparation and successful contract execution.