CONVEYOR SYSTEM MAINTENANCE 2026

Sources Sought Notice

This notice is a market research tool to identify potential sources for Conveyor System Maintenance services for DLA Troop Support Europe & Africa at DLA Distribution Europe, US Army Depot Germersheim, Germany. The requirement is for non-personal services to perform preventative and unscheduled maintenance on the conveyor system to prevent breakdowns, in accordance with manufacturer specifications and DLA Distribution Europe requirements. This is for informational purposes only and is not a solicitation.

• Perform preventative and unscheduled maintenance on the conveyor system.

• Obtain necessary manufacturer documents (technical drawings, software, electrical layouts, etc.).

• Services are to be performed in accordance with manufacturer specifications and DLA Distribution Europe requirements.

• A draft Performance Work Statement (PWS) is attached for further detail.

• The contract type is anticipated to be Firm Fixed Price.

• The estimated period of performance includes a 12-month base year plus two 12-month option years.

• The previous contract for similar services was W564KV23C0089.

• Interested parties should submit a capabilities statement (max 10 pages, Times New Roman 10 pitch).

• Deadline for response: 14:00 (2 PM) Germany Central Time, 3 March 2026.

• Responses must be emailed to Rafael Nazario-Vidal (rafael.nazario.vidal@dla.mil).

• The government will evaluate market information to determine capacity for scope, scale, resources, and project management.

• Applicable NAICS code: 238290 (Small Business Size Standard: $22.0 Million).

• Product Service Code: J035.

• Businesses of all sizes are encouraged to respond; respondents must clearly identify their business size.

• Procurement will be through local sources only, based on responses.

• This is not an RFP or RFQ; responses are not offers.

• No funds are available to pay for response preparation.

• Responders should identify interest as a prime contractor or subcontractor/teaming partner.

• Include details on previous experience, certifications, technical skills, business status, and facility/safeguarding capabilities.

• Recommendations for improving the approach/specifications/draft PWS are requested.

• Information is requested to determine NAICS code appropriateness.

Performance Work Statement (PWS)

To ensure the continued operational capability of DLA Distribution Europe's material conveyor and Automated 463L Air Pallet Handling (ALOC) systems through comprehensive preventive and unscheduled maintenance.

• Provide non-personal services for preventive maintenance (PM) and unscheduled maintenance (UM) for DLA Distribution Europe's conveyor and ALOC systems.

• PM is to be performed every 3 months, including mechanical, electrical, and software inspections.

• UM addresses malfunctions that could cause permanent damage or significantly impact mission operations if not corrected within 14 workdays.

• Contractor is responsible for obtaining all required manufacturer documentation.

• Services include troubleshooting, diagnostics, configuration, patches, updates, and upgrades for system software, firmware, and hardware.

• Preventative Maintenance (PM): No more than one (1) deviation from the schedule annually.

• Unscheduled Maintenance (UM): Response time within 8 working hours; no more than one (1) unscheduled missed service monthly.

• Repair Work: No more than one (1) deviation from the schedule monthly.

• Quality Control Plan (QCP): Must be submitted within 10 business days of award and maintained throughout the contract.

• Work to be performed at DLA Distribution Europe, US Army Depot Germersheim, Building 7983.

• Contractor must be available during specified hours of operation (07:00-15:30 Monday-Thursday, 07:00-14:00 Friday), excluding German holidays or government facility closures.

• Personnel: Must possess a German Electrician Master Certificate. Key personnel include Contract Manager, Alternate Contract Manager, and Electrician Meister.

• Security: Contractor employees must meet installation access requirements, undergo background checks, and comply with all security directives.

• Training: Mandatory training includes AT Level I, OPSEC Level I, iWATCH, Information Assurance (IA) Cyber Awareness, and Threat Awareness Reporting Program (TARP).

• Safety: Contractor must comply with AR 385-10, EM 385-1-1, and Host Nation Safety Laws. A Safety Plan and Accident Prevention Plan are required.

• Reporting: Inform COR of issues within 8 hours; verbal reports followed by written reports within 2 days.

• Key Control: Strict procedures for managing Government-issued keys.

• Phase-in/Phase-out: A 14-day period will be exercised for contractor changeover.