CROSS BEAM W/40MM FOR USE ON MH-65E AIRCRAFT

Terms and Conditions

This document outlines the "Terms and Conditions" applicable to the solicitation 70Z03826QB0000223. It incorporates various Federal Acquisition Regulation (FAR) and Homeland Security Acquisition Regulation (HSAR) clauses, many of which include deviations. Key provisions and clauses relevant to bidders include:

• 52.212-1 Instructions to Offerors: Requires offers to hold prices firm for 120 calendar days and to submit the "Requirement" document (Attachment 1) with the unit price column completed.

• 52.212-2 Evaluation: Not applicable due to the sole source nature of this acquisition; award will be based on fair and reasonable pricing. The solicitation may be amended if responsive offers are received.

• 52.209-5 Certification Regarding Responsibility Matters: Requires offerors to certify regarding debarment, suspension, criminal convictions, and delinquent federal taxes.

• 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction: Requires corporations to represent their status regarding unpaid federal taxes and felony convictions.

• 52.240-90 Security Prohibitions and Exclusions Representations and Certifications: Addresses prohibitions related to covered telecommunications equipment/services, FASCSA orders, Sudan, and Iran. It requires offerors to conduct a reasonable inquiry and disclose any non-compliance.

• 52.252-1 Solicitation Provisions Incorporated by Reference: States that many provisions are incorporated by reference and their full text is available upon request or online.

• 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services (Addendum - Quality Assurance): Details requirements for immediate notification of any event impacting product conformity, government inspection rights, and contractor approval for disposition of non-conforming products. It also outlines record retention and flow-down requirements.

• Packaging, Marking, and Shipping Instructions: Provides specific requirements for packaging, labeling, and shipping to the USCG Aviation Logistics Center (ALC).

• Inspection and Acceptance: Outlines inspection procedures at destination by USCG personnel, requiring Certificates of Conformance (COC) and full traceability.

• Invoicing Instructions: Specifies invoice submission procedures, encouraging electronic submission to ALC-Fiscal@uscg.mil.

• 52.223-23 Sustainable Products and Services: Details requirements for sustainable products and services, including those designated by EPA, ENERGY STAR, and USDA BioPreferred programs.

• 52.240-91 Security Prohibitions and Exclusions: Further elaborates on prohibitions related to covered foreign entities, telecommunications equipment, and unmanned aircraft systems, including search requirements in SAM and procedures for waivers.

• The document lists numerous other FAR clauses incorporated by reference, covering areas such as small business concerns, labor standards, trade agreements, and tax provisions. Bidders should review these carefully.

Form / Attachment / Pricing Sheet

This document is a spreadsheet containing line item requirements for a Request for Quotation (RFQ) from the US Coast Guard Aviation Logistics Center. It details specific parts needed, quantities, and requested delivery dates.

• Item #1: Requires one unit of 'CROSS BEAM W/40MM FLIGHT CRITICAL' with National Stock Number (NSN) 1560-01-HS1-6052 and Part Number 365A38-3023-25.
• Quantity: 34 units requested.
• Requested Date of Delivery: December 31, 2026.
• CAGE Code: F0210.
• Delivery Terms: F.O.B. Destination is requested. Offers will be considered F.O.B. Destination unless F.O.B. Origin is specified with estimated shipping costs.

This sheet provides the specific item, quantity, and delivery timeline required for this procurement. Bidders must use this information to prepare their quotes, ensuring they can meet the specified requirements and delivery dates. The requested delivery term (F.O.B. Destination) is also a key factor for bidders to consider when calculating their pricing.

Justification and Approval for Other Than Full and Open Competition

This document justifies the United States Coast Guard's (USCG) Aviation Logistics Center (ALC) intent to award a sole-source purchase order for Cross Beam W/ 40mm parts for the MH-65E aircraft. The acquisition is necessary to provide replacement parts for the fleet and programmed depot maintenance.

• Procurement of Cross Beam W/ 40mm spare parts.

• Parts must be manufactured by Airbus Helicopters (OEM) or an authorized distributor.

• Supplies must be traceable to the OEM and ensure form, fit, and function to maintain aircraft structural integrity and safety.

• Type of Action: Firm Fixed-Price purchase order.

• Funding Type: OB3A: Reconciliation-SRR-ICP.

• Funding Year: Fiscal Year 2026.

• Solicitation Number: 70Z03826QB0000223.

• This is a sole-source justification, not a solicitation for proposals.

• The proposed purchase order action will be advertised on SAM.gov as a combined sole source synopsis/solicitation.

• Estimated publication date: February 18, 2026.

• This acquisition is restricted to the Original Equipment Manufacturer (OEM), Airbus Helicopters, Inc., or their authorized North American distributor.

• The justification cites 41 U.S.C. § 1901(e)(2) and RFO Subpart 12.102(b) for restricting competition.

• Market research was conducted from September 2025 through December 2025.

• The USCG does not possess the proprietary technical data required to manufacture these parts, and they cannot be reverse-engineered or modified by other sources without compromising aircraft safety.

• No capable sources have expressed written interest in this acquisition.