CUB Chiller Preventative and Corrective Maintenance Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Energy (DOE), through Fermi National Accelerator Laboratory (Fermilab), is soliciting proposals for CUB Chiller Preventative and Corrective Maintenance Services. This opportunity seeks to maintain the efficiency and effectiveness of five water-cooled Trane CenTraVac chillers and associated refrigerant monitors in Fermilab's Central Utility Building (CUB) in Batavia, IL. This is an unrestricted acquisition with no set-aside provisions. Proposals are due April 10, 2026, by 5:00 PM CST.
Scope of Work
The selected subcontractor will provide comprehensive preventative and corrective maintenance services for Trane CenTraVac chillers and refrigerant monitors. Preventative Maintenance includes: quarterly general operation checks, control system verification, refrigerant charge checks, purge unit inspection, sensor calibration, oil level checks, electrical termination checks, safety interlock testing, and system performance reviews; semi-annual lubrication; and annual full system operational tests, compressor oil sampling/analysis, oil/filter replacement, megohm tests, purge system cleaning, starter/VFD inspection, and vibration analysis. Corrective Maintenance involves diagnosing and repairing mechanical, electrical, or control system faults; replacing defective parts; refrigerant recovery, evacuation, and recharge; leak detection; functional tests; and condenser/evaporator tube cleaning. All tasks require detailed reporting and adherence to manufacturer recommendations. A mobile device application must be used for service data download.
Contract Details
- Contract Type: Firm Fixed Price.
- Period of Performance: A base year from May 04, 2026, to May 03, 2027, with four (4) one-year option periods, extending the potential performance through May 03, 2031.
- NAICS Code: 811310 (Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance).
- Small Business Size Standard: $12.5 Million.
- Set-Aside: None (unrestricted).
- Place of Performance: Fermi National Accelerator Laboratory (Fermilab), Central Utility Building, Batavia, IL 60510.
Submission & Evaluation
- Proposal Due Date: April 10, 2026, by 5:00 PM CST.
- Submission Method: Email to smercil@fnal.gov.
- Proposal Structure: Two parts: Technical Proposal and Pricing Proposal.
- Evaluation Criteria: Award will be based on a "Best Value" Tradeoff process, where technical factors, price, and past performance are considered equally important. Offerors must identify and explain any exceptions or deviations.
- Offer Acceptance Period: Ninety (90) calendar days.
Key Requirements & Compliance
Bidders must adhere to stringent requirements, including:
- General Terms & Conditions: Compliance with Fermi Forward Discovery Group, LLC (FFDG) standard contractual terms, including extensive FAR/DEAR flow-down clauses.
- Insurance: Specific limits for General Liability ($1M/$2M), Automobile Liability ($1M), Excess/Umbrella Liability ($1M or $5M), and Workers' Compensation ($1M). FFDG, University of Chicago, Universities Research Association, Inc., and the U.S. Government must be named as additional insureds.
- Environment, Safety, and Health (ES&H): A comprehensive ES&H program is required, covering management commitment, hazard assessment, training, and compliance with federal, DOE, and industry standards (e.g., OSHA).
- Quality Control: Submission of a Corporate Quality Assurance Plan with the bid and a Project Quality Control (PQC) Plan within 10 days of award.
- Wage Determination: Compliance with the Service Contract Act wage determination for Illinois (WD No. 2015-5017, Rev. 31).
- Certifications: Completion of various Proposal Certifications (PUR-466) and the Subcontractor Annual Representations & Certifications (SARC) form, based on proposal value.
- Personnel: Employees must undergo Subcontractor Orientation and CUB Training.
Contact Information
For inquiries, contact Seth Mercil at smercil@fnal.gov or 630-840-4065. Requests for interpretation of solicitation documents are due by March 20, 2026.