Custodial Services at TX232 - Houston, TX

Amendment / Modification

This amendment (0001) to solicitation W911SA26QA060 serves to answer vendor questions. All other terms and conditions of the original solicitation remain unchanged.

• The amendment addresses questions related to pricing, contract value, escalation, square footage, no-service areas, AbilityOne supplies, and contractor-furnished items.

• A signed copy of this amendment must be submitted with the quote.

• Pricing for all option periods must be independently calculated by the Offeror, assuming risk associated with inflation and market volatility.

• The 6-month extension option is included in the Total Contract Value (TCV) for award purposes.

• Pricing is evaluated strictly on the lowest TCV, which includes the 6-month extension.

• Total gross square footage and areas subject to routine cleaning can be found in Attachment 06 (Drawings) and Attachment 07 (Task Frequency Room Chart).

• Areas designated as No-Service (NS) on drawings and task charts are excluded from labor calculations.

• Mandatory AbilityOne supplies must be obtained from mandatory sources, with the Procurement List accessible at https://www.abilityone.gov. Offerors are responsible for cross-referencing project needs against this list.

• Toilet paper and paper towels for latrines are addressed in Performance Work Statement PART 4 (Contractor Furnished Items and Services).

• Plumbing repairs are covered under a separate facilities maintenance contract and are outside the scope of this solicitation.

• No deep cleaning is authorized prior to the start of regular services; the successful vendor is expected to begin regular services based on current site conditions.

Form / Attachment / Pricing Sheet

This document, "Custodial Deliverables," Version 2.4 (dated 30 JUN 2025), outlines the specific reports and documentation required as deliverables under the contract. It details the frequency, number of copies, medium/format, and submission recipient for each deliverable.

• Quality Assurance Level II CAR: Written or emailed to the COR upon receipt of a Contractual Nonconforming Performance (CAR).
• Hazardous Materials Safety Data Sheets (SDS): Printed and available on-site when any chemical is present.
• Key Personnel: Written or emailed to the COR as required.
• Identification of Contract Employees ID Badge List: Written or emailed to the COR prior to employee entry into Government facilities and updated as changes occur.
• Background Checks: Written or emailed to the COR as required.
• Anti-Terrorism (AT) Level I Training: PDF emailed to the COR within 30 calendar days of contract start date or new employee hire.
• OPSEC Training Level I Training: PDF emailed to the COR within 30 calendar days of contract start date or new employee hire.
• iWatch Training: PDF emailed to the COR within 30 calendar days of contract start date or new employee hire.
• Unescorted Access – Request Background Check: Written or emailed to the COR as required by the COR.
• Service Tickets: Submitted with invoice to the COR.
• Invoices: Entered into the appropriate invoicing system and emailed to the COR, in accordance with contract terms.
• FAR Clause 52.228-5 - Required Insurance: Emailed to the COR and Administrative KO within 10 days after contract award, and annually thereafter, as required.

This attachment is crucial for bidders to understand the specific reporting and documentation obligations associated with the contract. It directly impacts proposal preparation by defining required submissions, formats, and deadlines, ensuring compliance with contract requirements.

Form / Attachment / Pricing Sheet

This document contains architectural drawings, specifically site plans and partial floor plans for Buildings #00002 and #00003 at the North Houston USAR Center. These drawings provide detailed layouts of various spaces, including offices, restrooms, storage areas, training facilities, and assembly halls.

• Site Plan: Shows the overall layout of the facility, including Building #00002 (Training Building) and Building #00003 (Shop).
• Partial Floor Plans (Building #00002): Details layouts for the basement and first floor, indicating room designations, dimensions, and square footage for areas such as offices, restrooms, storage, a weapons simulator, a learning center, classrooms, and an assembly hall.
• Partial Floor Plans (Building #00003): Details layouts for the basement and first floor, showing areas like unheated storage, mechanical rooms, tool rooms, work bays, offices, and restrooms.
• Legends: Provide symbols for various fixtures and features (e.g., toilets, lavatories, showers, overhead doors).
• Dimensions and Scales: Drawings include overall dimensions and scales for reference.

These drawings are critical for bidders to understand the physical scope and layout of the facilities involved in the opportunity. They provide essential information for assessing the work required, planning construction or renovation activities, and developing accurate proposals. Bidders should review these plans to understand the specific spaces, their sizes, and their intended use within the USAR Center.

Form / Attachment / Pricing Sheet

This document provides a detailed breakdown of custodial tasks, frequencies, and associated costs for the TX232 North Houston ARC facility. It serves as a reference for understanding the scope of cleaning services required, including specific tasks, areas, and their cleaning schedules.

• Room Chart Task Frequencies: Details specific cleaning tasks (e.g., sweeping, mopping, window cleaning, restroom servicing) for various rooms and areas within the facility, along with their designated frequencies (e.g., Daily, Weekly, Monthly, No Service).
• Floor Types: Identifies different flooring materials (e.g., Concrete, Ceramic Tile, Carpet, Vinyl Tile, Rubber).
• Task Frequencies and Definitions: Explains abbreviations for cleaning frequencies (e.g., W for Weekly, 2W for Twice Weekly, M for Monthly).
• Cost Estimates (RSMeans & IGCE): Provides detailed cost breakdowns for various custodial tasks, including labor, materials, and equipment, with and without overhead and profit. It includes estimates for routine cleaning, carpet cleaning, stripping and waxing, window cleaning, and restroom servicing.
• Price Schedule: Outlines the CLINs (Contract Line Item Numbers) for different services, quantities, unit prices, and total amounts for the base year and option years.

This document is crucial for bidders as it defines the specific scope of work, required cleaning frequencies, and the estimated cost structure for custodial services at the TX232 North Houston ARC facility. It allows potential bidders to understand the detailed requirements and prepare accurate pricing for their proposals, covering all specified tasks and areas across multiple contract years.

Form / Attachment / Pricing Sheet

This document is a Service Ticket – Custodial (Version 2.3, dated 18 MAR 2025) intended to be filled out by the contracted vendor each time custodial services are performed on-site. It serves as a record of services rendered.

• Service Ticket Information: Includes fields for Contract Number, Location, Date, and Custodial Service Type (e.g., Dust Mop, Damp Mop, Spray Buff, Vacuum, Service Restrooms, Window Cleaning, etc.).
• Comments Section: A free-text area for additional details.
• Check-In/Out: Fields for Vendor Employee(s) Name, Designated Representative's Check-In Name, and Designated Representative's Check-Out Name.

This form outlines the specific types of custodial services that may be required under the contract. Bidders should review the listed service types to understand the scope of potential work. The form also details the required check-in/check-out procedures and documentation that will be necessary for service delivery and record-keeping. It is important to note that this service ticket does not constitute proof of inspection or acceptance of services; the Government retains the right to inspect work performance at any time.

Performance Work Statement (PWS)

To provide janitorial and custodial services at the Army Reserve facility TX232 North Houston ARC, ensuring a clean, sanitary, and professional appearance.

The contractor shall provide all personnel, labor, equipment, supplies, chemicals, transportation, tools, materials, supervision, and quality control necessary for janitorial/custodial services. This includes tasks such as:

• Interior and exterior window cleaning
• Trash and recyclables removal
• Floor sweeping, dust mopping, and damp mopping (including treated concrete, entrances, and stairways)
• Carpet maintenance (vacuuming, spot cleaning, walk-off mat cleaning)
• Floor stripping, sealing, waxing, buffing/burnishing, and spray buffing
• Deep carpet cleaning/shampooing
• Cleaning of staircases, stairwells, and elevators
• Low and high dusting of all surfaces
• Janitor closet maintenance
• Servicing and cleaning of restrooms (toilet bowls, urinals, wash bowls, floors, walls, partitions, showers, sinks, solid and plated metal, doors, air intake/exhaust grills, tile/grout)
• Cleaning of drinking fountains, sinks, kitchens, and coffee messes
• Restocking restroom supplies (toilet tissue, paper towels, soap)

Services must be performed to the standards defined in the PWS. Quality Control is the contractor's responsibility. Quality Assurance will be performed by the COR. Non-conforming services will be managed through Corrective Action Requests (CARs) with defined levels of severity and required contractor response.

• Location: Army Reserve facility TX232 North Houston ARC, 13960 North Freeway, Houston, TX 77090-6916.

• Period of Performance: One (1) Base Period and four (4) 12-month option periods, with an option to extend services for up to six (6) months.

• Normal Work Hours: 7:30 a.m. to 4:00 p.m. local time. Periodic work may be performed outside these hours with COR coordination.

• Personnel: Contractor must maintain an adequate workforce. Key personnel include a designated Point of Contact (POC) and an alternate POC, who must be available during work hours and fluent in English. All employees require identification badges.

• Security: Employees requiring access to Army installations must complete AT Level I and OPSEC Level I training. Background checks are required for access. Compliance with personal identity verification requirements (FAR 52.204-9) is mandatory. Adherence to Force Protection Conditions (FPCON) is required.

• Reporting: Contractor must report suspicious activity via the iWATCH program. Service tickets must be provided with monthly invoices.

• Materials: Contractor shall furnish all necessary materials, including restroom supplies and plastic trash can liners. Environmentally safe products should be used where available. Products containing chlorofluorocarbons are prohibited.

• Utilities: Contractor employees must be instructed in utilities conservation practices.

• Damages: Contractor is liable for any damages caused to Government facilities.

• Holidays: Work shall not be performed on Federal holidays unless specified otherwise.

• E-Verify: Contractors must be enrolled in the Department of Homeland Security E-Verify Program.

Solicitation / RFP / RFQ

This solicitation, W911SA26QA060, is for "Custodial Services at TX232 - Houston, TX". The acquisition is set aside for Small Business.

The solicitation outlines various cleaning services, including:

• Routine Cleaning (Base Year and Option Years)

• Annual High Dusting (Base Year and Option Years)

• Annual Carpet Cleaning (Base Year and Option Years)

• Annual Strip and Wax (Base Year and Option Years)

• Annual Interior/Exterior Window Cleaning (Base Year and Option Years)

• The contract type is Firm Fixed Price.

• The period of performance spans multiple years, with a base year and several option periods.

  • Base Year: March 1, 2026 - February 28, 2027
  • Option Year 1: March 1, 2027 - February 29, 2028
  • Option Year 2: March 1, 2028 - February 28, 2029
  • Option Year 3: March 1, 2029 - February 28, 2030
  • Option Year 4: March 1, 2030 - February 28, 2031

• The North American Industry Classification Standard (NAICS) code is 561720, with a size standard of $22,000,000.00.

• Offer Due Date: February 18, 2026, 10:00 AM Local Time.

• Proposals are to be submitted via email to deena.l.murphy.civ@army.mil.

• A site visit is scheduled for Wednesday, February 4th, 2026, at 10:00 AM CST at the US Army Reserve Facility TX232, 13960 North Freeway, Houston, TX 77090-6916.

• Written questions are due by February 5th, 2026, 10:00 AM CST.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-4, and 52.212-5 by reference.

• This acquisition is a set-aside for Small Business.

• The document includes numerous FAR and DFARS clauses related to contract terms, conditions, representations, and certifications.

• Attachment 02 is the Performance Work Statement (PWS), which will contain detailed requirements.

• Attachment 01 is the Price Schedule.

Form / Attachment / Pricing Sheet

This document is a price schedule attachment for Solicitation Number W911SA26QA060, related to Custodial Services for the TX232 North Houston ARC. It outlines the CLINs (Contract Line Item Numbers) and associated quantities for pricing, broken down by a base period and four option periods, plus a six-month option to extend.

• CLINs: Includes routine cleaning, annual high dusting, annual carpet cleaning, annual strip and wax, and annual interior/exterior window cleaning.
• Pricing Structure: Requires bidders to fill in unit prices and total amounts for each CLIN. Instructions specify using only two decimal places for pricing and filling in blue shaded cells only. Green shaded cells are for automatic calculation and should be transferred to the SF1449.
• Periods: The schedule covers a Base Period, Option Period 1, Option Period 2, Option Period 3, Option Period 4, and a Six-Month Option to Extend.
• Totals: The document includes fields for total costs for each period and overall contract value.

This price schedule is critical for bidders to understand the cost structure and expected pricing for the custodial services. Bidders must accurately complete this schedule according to the provided instructions to form the basis of their proposal's pricing. The zero values currently listed indicate that specific pricing needs to be entered by the bidder.

Form / Attachment / Pricing Sheet

This document, titled "Performance Requirements Summary (PRS)," outlines the performance standards and associated metrics for the contract. It details the expected performance objectives, standards, thresholds, noncompliance actions, and surveillance methods for various parts of the Performance Work Statement (PWS).

• Performance Objective: The overall goal for each PWS part.
• Performance Standard: The specific requirement for compliance (e.g., "Compliance with All").
• Performance Threshold: The minimum acceptable compliance rate (e.g., "95% or Greater Total Compliance Rate").
• Performance Noncompliance: Actions taken in case of noncompliance (e.g., "Rework," "Equitable Price reductions/consideration").
• Method of Surveillance: How compliance will be monitored (e.g., "Periodic Inspection," "Inspection Checklist").

This PRS is crucial for bidders as it defines the measurable performance expectations and the consequences of non-compliance. Understanding these requirements will be essential for developing a compliant technical proposal and for managing contract performance if awarded. Bidders must ensure their proposed approach meets or exceeds these performance standards across all specified PWS parts (Part 1, 3, 4, and 5).

Form / Attachment / Pricing Sheet

This document is a "Contract Requirements Package Antiterrorism/Operations Security Review Cover Sheet." It serves to document the review of requirements package components such as the Statement of Work (SOW), Performance Work Statement (PWS), Quality Assurance Surveillance Plan (QASP), and source selection evaluation criteria related to Antiterrorism (AT) and Operations Security (OPSEC).

• Section I: Outlines the purpose of the cover sheet and the mandatory review and signature requirements for the organizational Antiterrorism Officer (ATO) and OPSEC officer.
• Section II: A checklist to determine the applicability of standard contract language provisions and clauses for AT/OPSEC, including AT Level I training, access and general protection, iWATCH training, AT training for overseas travel, ATCTS registration, OPSEC program requirements, IA/IT training and certification, and clauses related to accompanying the force, foreign performance, classified information, and Controlled Unclassified Information (CUI).
• Section III: A section for remarks.
• Section IV: Provides the standard contract language/clause text for various AT/OPSEC requirements, detailing specific training, access, and security protocols.

This document is crucial for bidders as it specifies the mandatory AT and OPSEC training, security protocols, and contract clauses that will be incorporated into the resulting contract. Bidders must review Section IV to understand the specific requirements and ensure their proposals and personnel can meet these obligations. The checklist in Section II indicates which of these standard clauses are deemed applicable to this specific requirement, guiding bidders on the expected contractual obligations.

Form / Attachment / Pricing Sheet

This document appears to be a template or checklist for tracking contractor employee names, dates, and initials, likely for record-keeping or verification purposes related to services performed.

• Columns for 'Contractor Employee Name', 'Date', and 'Initial'.

Bidders may need to use this sheet to document employee participation or task completion as required by the contract. It could be a required attachment for invoicing, progress reporting, or compliance verification.